Consultancy for Endline Assessment for Faniskisha Kukabili Janga Improving First Responder Sector

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Tender Organisation:

RURAL AGENCY FOR COMMUNITY DEVELOPMENT AND ASSISTANCE

Tender Sector:

Management Consultancy Tenders

Tender Service:

Worldwide

Tender Region:

African

Tender Country:

Kenya

Tender CPV:

72000000 : IT services: consulting, software development, Internet and support

Tender Document Type:

Tender Notice

Tender Description:

Request for proposals are invited for Consultancy for Endline Assessment for Faniskisha Kukabili Janga Improving First Responder Sector in Kenya. Closing Date: 7 Apr 2023 Type: Consultancy Themes: Coordination/Disaster Management/Recovery and Reconstruction CONSULTANCY AGREEMENT Submission and Evaluation Criteria Bidder must provide the below listed information. Mandatory Eligibility Requirement Must be an Individual/ Registered firm consultant Must submit CV of Key Personnel If applying as a firm, the consultant must provide a certificate of Incorporation/ Business Registration The firm/consultant shall not be sanctioned or blacklisted by any government or institution KRA certificates for all personnel to be engaged must be shared Technical Evaluation Criteria Consultant Academic and Professional Qualification-20% Consultant’s Prior Work Experience- 35% Methodology/Approach- 35% Language and analytical skills -10% NB. The minimum technical score shall be 75%. Only the best candidate shall be engaged for financial negotiations. Terms of Reference Background and Rationale Kenya is subject to recurrent, cyclical, and erratic disasters characterized as natural (climatological, hydrological, biological, and the like) or man-made (technological, social, chemical, and the like). When disasters occur in Kenya, local actors are the first to respond. However, these local actors are undermined by gaps and shortcomings within the Kenya Disaster Response System. As such, the BMZ, the Johanniter, and three local NGO first responders – The Rural Agency for Community Development and Assistance (RACIDA), St. Johns Ambulance of Kenya, and Merti-Integrated Development Programme (MID-P) – commissioned a systemic analysis of Kenya’s Disaster Response System to identify key areas for investment and capacity building. The analysis revealed several categories of barriers that hinder effective service delivery by first responders in Kenya, which relate to policy, legal and institutional frameworks, structures and systems, resources and community/public awareness. Based on these gaps, the consortium was established to strengthen the capacity of the three national first responders (RACIDA, St. Johns Ambulance of Kenya, and MID-P) to accomplish the following: a) increase their technical capacity; b) improve their in-country fundraising capacity for timely intervention; c) increase their public recognition and accountability; d) share and develop the "Knowledge Products" of first responders, i.e. share and document best practices to better learn from successes and failures. The consortium was to coordinate their activities with other actors such as the police, the County Steering Committees, the Northern Frontier Alliance in ASAL, etc. to avoid duplication, exploit synergies and ensure the transmission of relevant information. The direct beneficiaries of the project are staff of the three consortium members, i.e. RACIDA, St. John Ambulance and MID-P whose technical, advocacy and fundraising capacities will be strengthened, as well as selected members of the County/National ASAL Forums and the County Steering Group. Endline Survey Objectives Measure to what extent the joint programme has contributed to solve the needs and problems identified in the design phase. To measure joint programme’s degree of implementation, efficiency and quality delivered on outputs and outcomes, against what was originally planned or subsequently officially revised. Measure to what extent the joint programme has attained the results originally foreseen in their project document, M&E frameworks, etc. To measure the impact of the joint programme on the achievement of the First Responder Project. To identify and document substantive lessons learnt and good practices within the First responders Project. The Specific Objectives and indicators are detailed below: Project Goal (Outcome) Indicators (possibly plus quantity structure) Output value (quantitative & qualitative) Target value (target) (Quantitative & qualitative) Increased effectiveness and efficiency of the 3 partners in dealing with small and medium disasters in the selected counties by 2023. 908 Responses (St. John 899, RACIDA 6, MIDP 3) 20% increase in the number of First Responses, carried out by the 3 partners with funds from their fundraising efforts or from the County's emergency funds. 20% increase in the level of stakeholder satisfaction with the First Response provided by the 3 organisations in selected counties. 10 % increase in funds raised by each organisation for small and medium-scale disaster response by 2023. Sub-targets (output) Indicators (possibly plus quantity structure) Output value (quantitative & qualitative) Target value (target) (Quantitative & qualitative) Output 1. 1. Strengthen the technical first response capacity (advocacy, lobbying and M&E) of the 3 partners by 2023. 30% technical capacity of the 3 organisations to respond to small and medium disasters Determined at Endline. 50% increase in the technical capacity of the staff of the 3 organisations to respond to small and medium-sized disasters. A lobbying, advocacy and campaign strategy from the 3 partners is in place Output 1.2 Improve county policies, funding mechanisms and coordination structures through county partners in selected counties by 2023. There is no separate funding mechanism for First Response in any of the counties. A total of 14 coordination mechanisms for all 3 partners A separate funding mechanism for first response has been established in at least 2 counties. At least 2 new first response coordination mechanisms have been established in the counties. Output 1.3 Community members' awareness of their role in the first response system and the mandate of first responders in selected counties has increased by 2023. 15% Knowledge of the First Response System and First Responders among community members in selected counties. The number of social audits is 0 20% increase in knowledge of the first response system and first responders among community members in selected counties. 2 Social audits on small and medium scale disaster operations were conducted in selected counties. Output 1.4 The capacity of in-country resource mobilisation partners for first response in selected counties is improved by 2023. None of the 3 partners has its own fundraising department. By the end of the project, there is an established fundraising department per partner. The Endline assessment will seek to collect Endline data on the indicators which will determine the level of achievement reached for each of the above-mentioned indicators and the specific goal of the project, as defined in the project proposal (this will be made available to consultant). Key Questions to be addressed by the Survey How much funding has each organization mobilized to respond to small and medium-scale disasters since the First Responders Project started, and what is the proportional contribution of this funding to each organization’s total annual budget? How satisfied are stakeholders (Beneficiaries, Government representatives etc) with each organization’s responses to small and medium-scale disasters? What is the advocacy and lobbying experience of each organization? What is the level of knowledge about the First Response System and First Responders among community members in selected counties? What are the sources of funding available for first responders to respond to small and medium-scale disasters? What first response coordination mechanisms exist in these counties, and how are they used? How many partners have an established fundraising department courtesy to FRP? Endline Target Audience The population of interest for this Endline study are people and stakeholders ((Beneficiaries, Government representatives etc) living in and representing the targeted areas, the three partner organizations, and interagency emergency response coordination mechanisms, such as the ASAL Network. This includes community members and other stakeholders form Mandera, Isiolo, Embu, Kiambu and Nairobi counties. How to apply Application requirement Written response to this TOR in terms of proposal detailing understanding of the task, proposed methodologies of the Survey, expected activities and deliverables, and financial bid. Detailed CVs of all professional(s) who will work on the Survey. Professional references: Please provide at least 3 references from your previous clients and full contact details of the referees. Bidders’ submissions of technical and financial proposal should be submitted via email Procurement@racida.org with the subject line “ToR/RN01015-05.017/ENDLINEASSESSMENT/2023”

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