Hiring of a Creative Agency for the Development of Anti-Vawc Iec Materials

*The deadline for this tender has passed.

Tender Organisation:

PHILIPPINE COMMISSION ON WOMEN

Tender Sector:

Industry-leather Tenders

Tender Service:

Worldwide

Tender Region:

Asian

Tender Country:

Philippines

Tender CPV:

9000001 : Asian bulk upload

Tender Document Type:

Tender Notice

Tender Description:

Request for Proposal RFP Hiring of a Creative Agency for the Development of Anti-Vawc Iec MaterialsClosing Date Time 21092021 500 PMArea of Delivery Metro ManilaProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Title of the Position Creative Agency for the Development of Anti-Vawc Iec MaterialsReporting Lines Pcw Executive Director Source of Fund Gaa Contract Price Php 60000000 Station Iacvawc Secretariat Duration October 18 2021 to December 31 2021A Rationale and BackgroundThe Covid-19 Pandemic not only Dealt Massive Blows to the National Economy and Health System but Also Aggravated Women and Childrens Vulnerability to Different Forms of Violence Community Quarantine Restrictions Coupled with Increasing Risks of Getting Infected Constrained Victims from Physically Reporting Incidents to the Barangay or Police Stations Government Response Mechanisms were Also Affected As Most Ngas Lgus And Local Service Providers had to Redirect Available Resources to Address the Health Crisis Incidentally Pcw Through the Iacvawc Secretariat Also Noted a Surge in the Number of Inquiries and Requests for Assistance Received through its Remote Vaw Referral Service since the Start of the Pandemic Majority of the Reported Incidents Involved Intimate Partner Violence And Most of the Victims did not Know Where or How to Report the Abuse In Response to the Observed Increase in Clients The Iacvawc Secretariat Consolidated and Disseminated Directories of Local Service Providers to Improve Womens Access to Information Particularly about the Available Services and Facilities in Their Regions The Directories were Disseminated Online through the Help of the Philippine Information Agency Pia The Department of the Interior and Local Government Dilg And the Department of Social Welfare and Development DswdPcw Aims to Further Intensify its Advocacy and Communication Efforts by Hiring a Full-Service Creative Agency to Develop Iec Materials that can Help Improve Womens Understanding of the Anti-Vawc Act Inform Them of Available Remedies and Services And Ultimately Encourage Help-Seeking Behavior for Victim-Survivors This is Also in Line with the Implementation of the Iacvawc Advocacy and Communication Advocom Plan 2017-2022 Which Seeks to Address the Limited Delivery of Anti-Vaw Information Campaigns for Women and GirlsB ObjectiveThe Pcw-Iacvawc Secretariat shall Engage a Full-Service Creative Agency to Conceptualize Design And Digitally Produce Iec Materials that can 1 Communicate Clear Relevant And Gender-Sensitive Information about the Anti-Vawc Act And the Available Mechanisms Services And Programs Related to its Implementation2 Convey a Strong Call to Action that would Inspire Victims to Speak out and Seek Help and3 Be Adapted into Other Formats or of Dissemination or PlacementC Scope of WorkThe Work of the Creative Agency shall Include Research Conceptualization Design Execution And Digital Production of Iec Materials Applicable for Print and Social Media ActivitiesScope Deliverables1 Research and Conceptualization of Core Messages September to October 2021I The Creative Agency shall Conceptualize and Present At Least Four 4 Core Messages for the following Target Groups1 Women and Children Victim-Survivors2 Their Families Relatives And FriendsIi The Core Messages should be Based on Qualitative Research on Current NewsEvents Reports And Studies Related to Vawc 1 At Least Four 4 Core Messages Relating to the Specified Target Groups2 Timeline for the Development of Iec Materials2 Design and Execution of the Iec Materials October-November 2021I Based on the Approved Core Messages The Creative Agency shall Develop Iec Materials on Ii 1 The Anti-Vawc Act the Provisions of RA No 9262 Relevant to Women and Children Victim-Survivors EG Forms of Violence Penalties Prescriptive Periods Duties of Service Providers when Responding to Vawc Reports Etc2 Influencing Help-Seeking Behavior Encouraging Victims andOr Their Families and Friends to Seek Help and Report Incidents of Intimate Partner ViolenceIii The Iec Materials should Use Gender-Sensitive Language and have English Translations Available Visual Branding should Also be in Accordance with the Pcw Branding GuidelinesQty Format Size1 Poster for Anti-Vawc Act 18 X 24 Inches1 Poster for Help-Seeking Behavior 1 Brochure Explaining the Different Forms of Violence as Defined In the Anti-Vawc Act 85 X 13 Inches3 Social Media Static Posts On the Anti-Vawc Act 1200 X 630 PixelsHorizontal and Vertical3 Social Media Static Posts On Help-Seeking Behavior Approved Iec Materials Based on the Agreed upon Core Messages and Prescribed Formats3 Submission of Final Outputs November-December 2021I The Creative Agency shall Submit the Approved Iec Materials to Pcw Including All Raw Layered And Editable Files in Electronic and High Resolution Formats Through a Portable External Hard Drive or Flash Drive at No Additional Cost This Includes the Final and Approved Iec Materials Images Videos Sound Bites Graphic Elements Icons Fonts And All Other Design and Branding Elements Files Used for the Whole Production External HardFlash Drive Containing All Final Raw Layered And Editable Files Used in the Production of the Iec Materials In High Resolution Formats4 Reporting September to December 2021I The Creative Agency shall Regularly Provide UpdatesReports to Pcw Detailing Work Progress on Deliverables and Encountered Issues or Concerns If AnyIi As Necessary The Creative Agency shall be Requested to Present the Materials to the Pcw or Iacvawc for Further Review and Inputs May be Conducted during Management Committee or Council Meetings On the Other Hand The Pcw-Iacvawc Secretariat is Expected to Provide Relevant Technical Inputs and Documents for the Reference of the Creative Agency in Developing the Iec Materials Meet with the Creative Agency as Often as Necessary to Provide Technical Guidance Throughout the Engagement Provide CommentsInputs within Seven 7 Working Days upon Receipt of the Submitted Materials and Allow Reasonable Time for the Creative Agency to Revise the Same Coordinate with Other Pcw Divisions and Concerned Government Agencies for the Development and Execution of the Iec Materials Ensure that the Professional Fee is Paid on Time and According to the Agreed upon TermsD Approved Budget Cost and Basis for CostingThe Abc for the Provision of Services under this Tor is Six Hundred Thousand Pesos only Php 60000000 Inclusive of All Applicable Government Withholding Taxes Bank Charges And Other Fees as may be Incurred in the Process The Services shall be a Fixed Price Contract and Any Extension shall not Involve Any Additional Cost to Pcw Payment shall be Output-Based in Accordance with the following Tranches and Schedule And shall be Processed upon Issuance of the Certificate of Acceptability of Outputs E Professional Fees and Terms of PaymentThe Creative Agency shall Perform its Obligations from the Issuance of the Ntp up to December 31 2021 The Tranche Payment Schedule shall be as FollowsDeliverables Timeline Submission Payment1 At Least Four 4 Core Messages Relating to the Specified Target Groups2 Timeline for the Development of Iec Materials November 3 2021 Presentation of the Deliverables may be Done via Zoom or Other Online Video Conferencing Channels Electronic or Soft Copies of All Approved Iec Materials must be Submitted through E-MailAll Approved Iec Materials must be Submitted via Electronic Mail and External Flash Drive Which shall be Delivered to Pcw at No Cost Physical Printing is not Required and shall not Incur Any Additional Costs for Pcw First Tranche 30 to be Paid upon Receipt of the Required Outputs and Issuance of Certificate of Acceptance3 Draft Design Of Iec Materials for Pcw CommentsNovember 26 2021 Second Tranche 40 to be Paid upon Receipt of the Required Outputs and Issuance of Certificate of Acceptance4 Final Design of Iec Materials as Approved by Pcw5 External Hard or Flash Drive with All Final Raw Layered And Editable Files Used in the Production of the Iec Materials December 13 2021Third Tranche30 to be Paid upon Receipt of the Required Outputs and Issuance of Certificate of AcceptanceF Minimum QualificationsThe Creative Agency must be1 Duly Established in the Philippines with its Main Office in Metro Manila and Registered with the Philippine Government Electronic Procurement System Philgeps2 Compliant with the Necessary Requirements Provided in the Guidelines Pursuant to Section 852 of the Irr of Ra 9184 Such as Certificate of Philgeps Registration Mayors Business Permit or its Equivalent Document Tax Clearance and Audited Financial Statements 3 In Operation for a Minimum of Five 5 Years in the Local Creative Advertising Industry and must have Completed at Least One 1 Relevant Projects that Involve the Development of Iec Materials andOr Advocacy Campaigns Related to Violence against Women Gender and Development Womens Empowerment AndOr Any Other Related Tracks 4 Capable of Providing Full Range of Services with Resources for Research Conceptualization Copywriting Art Direction And Design Execution The Agency must Also have the Capacity to Designate a Client Service Team to Handle the Project and Ensure Timely Execution of DeliverablesG Working Conditions and ArrangementsThe Creative Agency shall Exercise its Duties with Utmost Professionalism and Dedication It shall Keep the Interests and Welfare of the Commission

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