One 1-Year Contract for the Bi-Monthly Preventive Maintenance Service of Picc Fire Engine Pump and Control System at Powerhouse

*The deadline for this tender has passed.

Tender Organisation:

PHILIPPINE INTERNATIONAL CONVENTION CENTER

Tender Sector:

Industry-leather Tenders

Tender Service:

Worldwide

Tender Region:

Asian

Tender Country:

Philippines

Tender CPV:

9000001 : Asian bulk upload

Tender Document Type:

Tender Notice

Tender Description:

Request for Quotation RFQ One 1-Year Contract for the Bi-Monthly Preventive Maintenance Service of Picc Fire Engine Pump and Control System at PowerhouseClosing Date Time 22092021 200 PMArea of Delivery Metro ManilaProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Request for QuotationDate September 15 2021Rfq No 2021-102_____________________________ __________________________________________________________ _____________________________Company Name and AddressSirMadamThe Philippine International Convention Center Through its Bids and Awards Committee Intends to Procure One 1-Year Contract for the Bi-Monthly Preventive Maintenance Service of Picc Fire Engine Pump and Control System at Powerhouse With an Approved Budget for Contract Abc of One Hundred Twenty Seven Thousand Three Hundred Thirty Pesos and Fifty Centavos 12733050 Vat Inclusive Which will be Undertaken in Accordance with Section 539 of the 2016 Revised Implementing Rules and Regulations of Republic Act No 9184Please Quote Your Best Offer for the Services Described Herein Subject to the Terms of Reference Provided for this Rfq Submit Your QuotationOffer Duly Signed by You or Your Duly Authorized Representative not Later than 200 PM Of September 22 2021 A Copy of the following are Required to be Submitted along with Your QuotationOfferA 2021 MayorsBusiness PermitB Bir Registration CertificateC Philgeps Registration Number andD Omnibus Sworn Statement To be Submitted by the Lowest Complying and Responsive Offeror Prior to Issuance of Notice of Award to the Winning BidderSupplierThe following Technical Documents are Required Also to Submit Together with Your Offer and the above Mentioned Eligibility DocumentsA List of EquipmentTools and InstrumentsB List of Technical Personnel Who are Qualified to Operate Maintain and Repair Cummins Fire Engine Pump C List of Completed Projects of Maintenance and Repair for Cummins Fire Engine-Pump for at Least One 1 Year Detailing the Name of Clients Contact Person Contact Telephone Number Completion Dates and the Contract PriceD Certification Issued by Equipment Manufacturer on Exclusivity of Distributorship and Equipment Servicing of Cummins Fire Engine-Pump If Any E Certification from Picc Mechanical Services Division that the Participating Bidder has Conducted Ocular Inspection of the Equipment that are Included in the Scope of Work and the Equipment VicinityOpen Quotations may be Submitted Manually or through Facsimile or Email at the Address and Contact Numbers Indicated belowFor Any Clarifications You may Contact Ms Cathy D Esteban at Telephone No 02 8789-4761 or Email Address at CdestebanPiccGovPhKristine Angelica E AgujoHead Procurement UnitBacRfq No 2021-102Terms of ReferenceI Project TitleOne 1-Year Contract for the Bi-Monthly Preventive Maintenance Service of Picc Fire Engine Pump and Control System at PowerhouseIi Approved Budget for Contract AbcOne Hundred Twenty Seven Thousand Three Hundred Thirty Pesos and Fifty Centavos 12733050 Vat InclusiveIii Scope of Works and SpecificationsSupply of Labor Tools and Instruments for the Bi-Monthly Preventive Maintenance Service of Picc One 1 Set Cummins Fire Engine-Pump at Powerhouse for a Period of One Year to Include But not Limited to The followingQuarterly Specific Activities1 Check EnginePumps for Lubrication Oil Fuel and Water Leaks And Correct Defect If Any2 Check Engine-Pump Battery and Drive Motor of Jockey Pump Refill Battery with Distilled Water if Necessary and Clean Their Terminals of Corrosion3 Check Fire Pump Assembly Control Systems and Mounting Bolts Clean and Re-Tighten or Replace when Necessary4 Check and Clean Air CleanerFilter Change Air Filter when Necessary5 Check Oil and its Filter Change Oil and Filter when Necessary6 Check Fuel Filter and Change it when Necessary7 Check and Clean Cooling System including Heat ExchangerRadiator Change Cooling WaterLiquid when Necessary Also Check Other Liquid and Gas Valves8 Check the Engine Valves and Adjust Clearance when Required9 Check Engine Speed Using Tachometer and Compare the Same with Existing Speed Meter Adjust Engine Speed when Supply Power Frequency Falls below 60 Hertz Standard andOr Acceptable Range10 Test Run Engine for 5 to 15 Minutes with Prior Coordination with the Assigned TechnicianOperator and Take the following Readings for Proper CheckupA Oil PressureB Engine SpeedC Voltage OutputD Frequency11 Submit Evaluation Report and Recommendation Signed by the Service Manager and or Service Supervisor And Service Report Signed by Field PersonnelIv Schedule of RequirementThe Contract Period shall be One 1-Year after the Receipt of Notice to ProceedV Performance BondWithin Ten 10 Calendar Days from Receipt of the Notice of Award But in No Case Later than the Signing of the Contract by Both Parties The Successful Bidder shall Furnish the Performance Security in Any of the following FormsA Cash or Cashiers CheckManagers Check or Bank DraftGuarantee Issued by a Universal or Commercial Bank Which is Equivalent to Five Percent 5 of the Contract PriceB Surety Bond Callable upon Demand Which is Equivalent to Thirty Percent 30 of the Contract Price Issued by a Surety or Insurance Company Duly Certified by the Office of the Insurance Commission as Authorized to Issue Such SecurityVi Terms of PaymentPayment shall be Released within Four 4 Weeks after Completion Acceptance and Receipt of Billing for Every Bi-Monthly Period The following Documents shall be Submitted1 Turn-Over ReportCertificate of Completion and Acceptance2 Invoice3 Copy of Delivery Receipt for the Return of Replaced PartsMaterials If AnyVii WarrantyOne 1-Year Warranty for Workmanship The Obligation for the Warranty shall be Covered by Retention Money in an Amount Equivalent to Ten Percent 10 of the Total Contract Price Said Warranty Obligation shall be Released only after the Expiration of Warranty Period However The Same will be Forfeited by Picc as Part of Payment for Any Damage of the Fire-EnginePump and Accessories if the Contractor Refuses or Fails to RestoreRepair the Damaged Unit and or Replace its Damaged ComponentsParts Attributable to Contractors Negligence or Poor WorkmanshipViii Other Conditions of the Contract1 The Contractor shall Perform the above-Mentioned Detailed Maintenance Services on One 1 Unit Cummins Fire Engine-Pump and its Control System on a Bi-Monthly Basis Once Every Two Months for a Period of One 1 Year2 The Contractor shall Closely Coordinate with the Picc Assistant Director for Mechanical Services Division or His Representative Any Maintenance Activities to be Undertaken3 The Philippine International Convention Center Picc shall Provide the Fuel Lubricants Supplies Except Rugs Materials and Parts Necessary for the Operation and Maintenance Activities However If the Required Maintenance Items are not Available on Stock The Contractor shall Inform Picc of the Correct Specification of the Items Needed for the Latters Immediate Procurement4 The Contractor Within Two 2 Months of the Effectivity of the Contract Shall Provide Picc with the List of Common Parts and Supplies for its Effective Preventive Maintenance The Listed Parts and Supplies shall have Detailed Specification and Costing5 The Contractor shall Provide Emergency Service Check-Up and Troubleshooting on on-Call Basis within 24 Hours after Receipt of Call Free of Charge6 The Contractor shall Provide Picc a Detailed Report of each Inspection and or Check-Up of the Said Units The Report shall Include Log Readings Taken during Inspection Condition of Equipment And Recommendation on Proper Operation and Maintenance and Repair Work 7 The Contractor upon Request and Proper Authorization of Picc shall Provide Additional Services not Included in the above Scope of Works The Services Rendered shall be Billed Separately by the Former to the Latter8 Any Engine TroublesDefects Due to Misuse andOr Improper OperationService Repair and Part Replacement Conducted by Picc and its Personnel shall not be Blamed on or Charged to the Contractor The Contractor shall not Also be Held Liable for Damages Due to Power Interruption of the Generator Set9 The Contractor Within the First 30 Days of Implementation of the Contract Shall Conduct Inspection of the Equipment Together with the Assistant Director for Mechanical Services Division or His Authorized Representative to Determine Components and Auxiliaries for Repair and Replacement And Submit Recommendation for Action of Picc10 The Picc In Order for the Contractor to Perform Properly the Required Services Shall Allow the Latter to Start and Stop Operation of the Equipment during Testing11 The Contractor shall Hold the Picc and its Personnel Free from Any Action or Suit or Liability Whatsoever Arising from Any Claim by Any or All of the Personnel Employed by the Contractor to Perform the Services Herein12 The Contractor shall Undertake Full Responsibility and Liability for Any Damage or Loss of Property Which may Occur in the Picc Premises Arising from the Negligence and Or Action of its Personnel13 The following Services Labor only shall be Part of Contractors Responsibility131 Charging Additional Lubrication Oil in Case of Undercharge Conditions Picc shall Supply the Lubrication Oil132 Minor Adjustment and Calibration of Mechanical Controls Electrical and Electronic Controls and Other Accessories133 Installation of Minor Parts and Ac

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