Procurement of Consultancy Services for the Development and Deployment of Human Resource Information System Hris

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Tender Organisation:

JUVENILE JUSTICE AND WELFARE COUNCIL

Tender Sector:

Industry-leather Tenders

Tender Service:

Worldwide

Tender Region:

Asian

Tender Country:

Philippines

Tender CPV:

9000001 : Asian bulk upload

Tender Document Type:

Tender Notice

Tender Description:

Request for Expression of Interest Procurement of Consultancy Services for the Development and Deployment of Human Resource Information System HrisClosing Date Time 20092021 300 PMArea of Delivery Metro ManilaProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Request for Expression of InterestSmall Value ProcurementProcurement of Service Provider for the Development and Deployment of Human Resource Information System HrisJjwc Rei No 21-041The Juvenile Justice and Welfare Council Jjwc Through the Finance and Administrative Division Human Resource Unit Fad-Hr Intends to Apply the Sum of Eight Hundred Thousand Pesos Php80000000 as Approved Budget for the Contract Abc Chargeable against the 2021 Gaa Funds for the Procurement of Consultancy Services for the Development and Deployment of Human Resource Information System HrisI BackgroundJuvenile Justice and Welfare Council Jjwc Information Systems Strategic Plan Issp for 2021 to 2023 Includes the Enhancement of Agency Office Support Information System including Human Resource Information System Which Consists of Attendance Monitoring Leave Module Payroll System And Employee Performance Management ModuleMoreover In View of the Adoption of Alternative Work Arrangement Due to Public Health Emergency Brought about by the Covid-19 Pandemic It is Deemed Necessary for Jjwc to have an Automated System to Manage and Improve its Hr Functions and Establish an Information System that will Address its Administrative Functional and Operational NeedsIi Objectives Execute an Electronic and Web Based Human Resource Information System to Improve and to Manage the Information and Payroll System of Juvenile Justice and Welfare Council Jwcc Implement a System that is User-Friendly and Provides Various Resolution for Different Tasks of the Human ResourceIii Duration of the ContractThe Jjwc Hris must be Production Ready within Four 4 Months from Date of Issuance of Notice to Proceed Ntp A Twelve 12 Month Technical Support and Assistance shall Also be Provided Which shall Commence upon Issuance of Certificate of User AcceptanceIv Project Scope1 Software AcquisitionHuman Resource Information System Hris Also Helps Secure Employee Data and Private Information Human Resource Information System Hris shall Include the following Module and FeaturesA Time and Attendance the System that will Manage and Track Time and Attendance of Employees Start and Stop Work Enables an Employer to Monitor Their Employees Working Hours and Late Arrivals Early Departures Time Taken on Breaks and AbsenteeismB Payroll and Benefits Automate Payroll Process and Generates Pay Slip Includes Tracking Hours Worked Calculating Employees Pay And Distributing PaymentsC 201 File - the Collection of Information on its Employees Stored by an Organization At its Most Basic Such Information will Usually Comprise Employees Names and Addresses Length of Service and AttendanceD Performance Appraisal - Review of an Employees Job Performance and Overall Contribution to the Agency Performance Monitoring Every June and October and Performance Appraisal Every End of the YearE Scheduling and Leave Management - Lets Supervisor Approves Leave Ob and Ot Manage Regular and Flexible Employee Schedules including Work from Home SchedulesF Employee Self-Service Ess Allows Online Leave Filing and Approval with Email Alert Allows Online Overtime Filing and Approval with Email Alert Allows Online Official Business Filing and Approval with Email Alert Allows Online under Time Filing and Approval with Email Alert Allows Online Viewing of Dtr and Online Filing of Leaves Ob and OtGeneral Features Paperless Cloud Based Multi-User Multi-Location Unlimited Users Multi-Device Multi Division Department Branch Cost Centers Ready Designed for Philippine Government Settings Data Import or Export via Excel or Text2 Deployment and Implementation ServicesHuman Resource Information System Hris will be Deployed in Juvenile Justice and Welfare Council Jjwc Premises andOr with on-Cloud Deployment and Hosting Option Service Provider will Configure and Customize Hris Features and Functions According to Jjwc Hr and Csc Requirements Processes Rules and Policies3 Scope of Professional Services Backup and Disaster Recovery Plan Optional for the Hris the Winning Bidder shall Ensure that All Modules Delivered with a Scheduled Technical Support Technical Documentation - the Winning Bidder shall Provide Jjwc with Detailed Documentation Containing Procedural Details on the Design Setup Configuration Testing Methods and Results of Every Component of the Implemented Environment Implementation and Deployment - All Software Developed must be Implemented within the Specified Time of Delivery and a Go-Live Approach should be Given System Go-Live Support will be Delivered by the Winning Bidder to Jjwc and not to the Public Users Technical Operations Support and Help Desk the Winning Bidder shall Provide Jjwc with Scheduled OffsiteOnsiteOn-Call Technical Administration and Support Resources for a Period not Less than Twelve 12 Months from the Date of Deployment from the Date following the Issuance of the Certificate of User Acceptance Training and Knowledge TransferA The Winning Bidder shall Include in Their Proposal a Detailed Training and Capacity Development Plan Supporting the ProductionOperational Readiness Requirements of JjwcB The Winning Bidder shall Submit All Courseware and Related Training Materials for the Internal Use of the Jjwc Project in Both Printed and Electronic Format at No Additional Cost to the ProjectC The Winning Bidder shall Submit a Knowledge Transfer Plan Containing Technical Details on the Systems Administration Configuration Testing Troubleshooting And Functional Use of Systems Deployed into the HrisD The Winning Bidder shall Conduct a Series of Technical Orientation and Knowledge Transfer Workshops to Train Jjwc Hr PersonnelV Functional Operational and Security Requirements and SpecificationsThe Deployment Reconfiguration and Implementation of the following ModulesComponents of the Hris must At the Very Least Conform to the following RequirementsA Hris Modules and Features Time and Attendance the System that will Manage and Track Time and Attendance of Employees Start and Stop Work Enables an Employer to Monitor Their Employees Working Hours and Late Arrivals Early Departures Time Taken on Breaks and Absenteeism Payroll and Benefits Automate Payroll Process and Generates Pay Slip Includes Tracking Hours Worked Calculating Employees Pay And Distributing Payments 201 File - the Collection of Information on its Employees Stored by an Organization At its Most Basic Such Information will Usually Comprise Employees Names and Addresses Length of Service and Attendance Performance Appraisal - Review of an Employees Job Performance and Overall Contribution to a Company Scheduling and Leave Management - Lets Supervisor Approves Leave Ob and Ot Manage Regular and Flexible Employee Schedules including Work from Home Schedules Employee Self-Service Ess Allows Online Leave Filing and Approval with Email Alert Allows Online Overtime Filing and Approval with Email Alert Allows Online Official Business Filing and Approval with Email Alert Allows Online under Time Filing and Approval with Email Alert Allows Online Viewing of Dtr and Online Filing of Leaves Ob and OtB Hris General Specification the Hris must be Made Accessible via InternetCloud and it should be Compatible with Most Web Browser Hris should be Written in Java or Any Open Source Programming Language or Framework and Tools Such as Php Ruby on Rails Python Etc System Administration shall be Able to Manage User Accounts Perform System Maintenance Front-End and Back-End Among Others the System shall be Capable of Audit Trail in All Levels of System to Monitor Who Where What was Accessed in the System andOr Information Modified Information and All Possible Transactions to be Recorded must have a High End Security Level with Secured Scalable Reliable Effective and Efficient Data Control and Management Reports may be in Tabular Form and Informative Graphs and can be Downloaded andOr Exported the System shall be Capable of Generating Reports Based on User Requirements and Parameters Please See the Attached Annex V B 1 Hris FormsC Application Web Server and Database Specifications Application andOr Web Server should Run on Free Open-Source and Cross-Platform Web-Based Hr Information System should Use Free Open-Source and Cross-Platform Database Technologies Preferably Mysql the Application andOr Web Server Platform must have a Built-In Http Session Management Module Dedicated to Managing Secured Session State of the Web ApplicationD Licensing And Support and Maintenance Service Provider shall Provide the Necessary Environment Software Licenses and Tools for the Development and Configuration of the Production Systems including Licenses Necessary for Testing Deployment Reconfiguration and Implementation Support and Maintenance Including Updates or Patches Phone And Email Support shall be for Twelve 12 Months from the Issuance of Certificate of User Acceptance should Include Parallel Testing of Payroll Processing Time and Attendance for Twelve12 Months from the Issuance of Certificate of User AcceptanceE Documentation All Documents shall be Owned by the Jjwc and shall Reserve the Right to Reproduce at No Additional Cost the Service Providers shall Provide Complete Documentation and Report

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