Procurement of Consulting Services for the PreparationWriting of the 1st Volume of the Dot Manual Operations And the Dot Operations Manual for Foreign Offices

*The deadline for this tender has passed.

Tender Organisation:

DEPARTMENT OF TOURISM

Tender Sector:

Industry-leather Tenders

Tender Service:

Worldwide

Tender Region:

Asian

Tender Country:

Philippines

Tender CPV:

9000001 : Asian bulk upload

Tender Document Type:

Tender Notice

Tender Description:

Request for Proposal RFP Procurement of Consulting Services for the PreparationWriting of the 1st Volume of the Dot Manual Operations And the Dot Operations Manual for Foreign OfficesClosing Date Time 20092021 1000 AMProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Terms of ReferenceProject Requirement Consulting Services for the PreparationWriting of the 1st Volume of the Dot Manual of Operations And the Dot Operations Manual for Foreign OfficesProject Duration Three 3 MonthsLot 1 Consulting Service for the 1st Volume of the Dot Manual of OperationsI Purpose ObjectiveThe Department of Tourism Financial and Management Service Dot-Fms is in Need of Consulting Services for the PreparationWriting of the First Volume of the Department of Tourism Manual of Operations Dot Moo The Dot Moo is Intended to be a Series of Handbooks on the Functions Policies and Procedures of the Delivery and Operating Units of the Agency To be Used by the Dot Personnel as Their Main Reference for the Performance of Their Duties and ResponsibilitiesThe First Volume of the Dot Moo is Proposed to Contain the followingA Definition of the Dots Mandate Mission Vision And Quality PolicyB Description of the Dots Organizational Structure andC Discussion of the Dot Business Process for the Implementation of Projects and Activities Planning Budgeting Procurement Contract Execution Obligation Implementation Disbursement Reporting Monitoring and EvaluationIi Scope of WorkGeneral Task PreparationWriting of the First Volume of the Dot MooSpecific Activities CoveredA Collection and Organization of Data regarding the Departments Mandate Structure And Business Process from Major Resources Such as the Republic Act Ra No 9593 or the Tourism Act of the Philippines and its Implementing Rules and Regulations The Dot Organizational Structure Ra No 9184 or the Procurement Act The Government Accounting Manual And Relevant Issuances by Concerned Dot DeliveryOperating Units and Oversight AgenciesB Validation of Data Gathered through Conduct of Interviews with Concerned Dot DeliveryOperating Unit PersonnelC Drafting of the Manual Based on the Data GatheredD Consultation with Concerned Dot DeliveryOperating Units for the Review of Drafted ChaptersE Presentation of the Initial Draft of the Dot Moo to the Dot Moo Review CommitteeF Revision of the Draft Dot Moo Based on the CommentsRecommendations of the Dot Moo Review CommitteeG Presentation of the Final Draft of the Dot Moo to the Dot Moo Review Committee for Approval andH Proofreading Laying-Out And Submission of the Approved Dot Moo to the DepartmentIii Deliverables and TimelineDeliverableSubmission TimelineDot Review TimelineA Submission of Work Plan Containing the Activities Timelines and Outputs of the ProjectOne Week from the Signing of Contract or Receipt of Notice of Award Noa3 Working Days after SubmissionB Submission and Presentation of the Initial Draft of the Dot Moo in Printed and Digital Form to the Dot Moo Review CommitteeTwo Months from the Signing of Contract or Receipt of Noa2 Weeks after SubmissionC Submission and Presentation of the Final Draft of the Dot Moo in Printed and Digital Form to the Dot Moo Review CommitteeTwo Months and Three Weeks from the Signing of Contract or Receipt of Noa1 Week after SubmissionD Submission of the Approved Dot Moo in Printed and Digital Form to the Dot - FmsThree Months from the Signing of Contract or Receipt of NoaIv Working ArrangementsA All Related Activities by the Consultant must be Done in Accordance with the Approved Work PlanB Progress Reports should be Submitted by the Consultant to the Dot Fms Management DivisionC The Consultant shall be Responsible for All Administrative Expenses and Equipment Required for the Accomplishment of the Scope of WorkD All Data Documentation and Materials Related to this Project are Considered the Property of the Department of Tourism and shall be Formally Turned over by the Consultant to the Dot - Fms The Consultants Use of Outputs from this Project Requires Prior Approval from the DotE Payment shall be Made upon the Consultants Satisfactory Completion of the Agreed DeliverablesV Minimum QualificationsA The Consultant must Provide a List of Completed and on-Going Projects Similar to the PreparationWriting of Operations or Procedural ManualsHandbooks or Relevant With Documentary ProofsB The Consultant must Provide References for Validation and Evaluation of ProposalC The Consultant is Preferred to have Work Experience in the Government andD The Consultant must be Willing to Provide Services on a Send Bill Arrangement as Per Standard Government ProcedureVi Project Cost Mode of Procurement and Payment ScheduleThe Total Approved Budget for the Consultancy Service for the PreparationWriting of the 1st Volume of the Dot Manual of Operations is Three Hundred Thousand Pesos P30000000 only Covering All Project-Related Expenses and Applicable Taxes and Fees Payable in Tranches Based on the Submitted Milestone Report and a Send-Bill ArrangementThe Project shall be Procured through Section 539 Small Value Procurement of Ra No 9184 and its Revised IrrA First Tranche Payment 50 of the Total Approved Budget after the Submission and Presentation of the Initial Draft of the Dot Moo in Printed and Digital Form to the Dot Moo Review CommitteeB Second Tranche Payment 50 of the Total Approved Budget after the Submission of the Approved Dot Moo in Printed and Digital Form to the Dot FmsLot 2 Consulting Service for the Preparation Writing of the Dot Operations Manual for Foreign OfficesI Purpose ObjectiveThe Department of Tourism Financial and Management Service Dot-Fms is in Need of Consulting Services for the Formulation of the Department of Tourism Operations Manual for Foreign Offices Dot Omfo The Dot Omfo is Intended to Institutionalize the Administrative and Operational Guidelines for the Philippine Department of Tourisms Foreign Offices and the Screening and Selection Process for Personnel to Comprise the Pool of the Foreign Tourism Service Officers Corps Based on Existing Relevant Laws Rules and RegulationsIt Aims to Provide the Standard Operating Procedures for the Efficient and Effective Discharge of the Duties and Responsibilities of Personnel Who are Tasked to Pursue the Dots Thrust to Develop a Market for Philippine Tourism Overseas It Also Intends to Serve as a Ready Reference for Users in Understanding and Appreciating the Operations of the Philippine Department of Tourisms Foreign OfficesThe Dot Omfo is Proposed to Contain the followingA Functions and Responsibilities of Philippine Department of Tourism Foreign Offices Pdot - FoB Supervision of Pdot-FoC Composition of Pdot-Fo and Functions and ResponsibilitiesJob Description of each Position in the Pdot-FoD Creation and Maintenance of Pdot- FosE Selection Process for the Pdot- Foreign Tourism Service Officers Ftso CorpsF Rules for the Ftso Rotation System Posting Cross-Posting RecallG Administrative Procedures and Concerns Performance Evaluation Career Training and Development Entitlements Benefits And Compensation Provision of Allowances Promotion Airfare and Other Transportation Expense Leave Benefits Property Management Procurement of OfficeProject RequirementsH Financial Management Procedures Source of Funds Remittance of Funds Cash Management Utilization of Cash AdvancesFund Remittances Liquidation of Funds and Cash Advances Clearance from AccountabilitiesI Conduct of Administrative and Financial Interventions andJ Transitory Provisions Suppletory Application of Other Rules Review and Amendment Separability Clause Repealing Clause Effectivity ClauseIi Scope of WorkGeneral Task PreparationWriting of the Operations Manual for Foreign OfficesSpecific Activities CoveredA Collection and Organization of Data regarding the Intended Contents of the Manual from Major Resources Such as the Ra No 9593 of the Tourism Act of the Philippines and its Implementing Rules and Regulations The Ra No 7157 or the Philippine Foreign Service Law Operations and Procedural Manuals And Relevant Issuances by Oversight Agencies Such as the Commission on Audit Government Procurement Policy Board And Foreign Office Operations Guidelines by the Department of ForeignAffairs and Other Government Agencies with Overseas Offices Such as the Dti Dole PnpB Validation of Data Gathered through Conduct of Interviews with Concerned Dot DeliveryOperating Unit Personnel and Foreign Offices FoC Drafting of the Manual Based on the Data GatheredD Consultation with Concerned Dot DeliveryOperating Units and Fos for the Review of Drafted ChaptersE Presentation of the Initial Draft of the Dot Omfo to the Dot Omfo Review CommitteeF Revision of the Draft Dot Omfo Based on the CommentsRecommendations of the Dot Omfo Review CommitteeG Presentation of the Final Draft of the Dot Omfo to the Dot Omfo Review Committee for Approval andH Proofreading Laying-Out And Submission of the Approved Dot Omfo to the DepartmentIii Deliverables and TimelineDeliverableSubmission TimelineDot Review TimelineA Submission of Work Plan Containing the Activities Timelines and Outputs of the ProjectOne Week from the Signing of Contract or Receipt of Notice of Award Noa3 Working Days after SubmissionB Submission and Presentation of the Initial Draft of the Dot Omfo in Printed and Digital Form to the Dot Omfo Review CommitteeTwo Months from the Signing of Contract or Receipt of Noa2 Weeks after SubmissionC Submission and Presentation of the Final Draft of

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