Procurement of Service Provider Firm for the Development of Instructional and Promotional Video in the National Juvenile Justice and Welfare Information Management System Njjwmis

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Tender Organisation:

JUVENILE JUSTICE AND WELFARE COUNCIL

Tender Sector:

Industry-leather Tenders

Tender Service:

Worldwide

Tender Region:

Asian

Tender Country:

Philippines

Tender CPV:

9000001 : Asian bulk upload

Tender Document Type:

Tender Notice

Tender Description:

Request for Expression of Interest Procurement of Service Provider Firm for the Development of Instructional and Promotional Video in the National Juvenile Justice and Welfare Information Management System NjjwmisClosing Date Time 20092021 100 AMArea of Delivery Metro ManilaProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Request for Expression of InterestSmall Value ProcurementProcurement of Service Provider Firm for the Development of Instructional and Promotional Video on the National Juvenile Justice and Welfare Information Management System NjjwmisJjwc Rei No 21-040The Juvenile Justice and Welfare Council Jjwc Through the National Coordination Monitoring and Information Management Division Ncmimd Intends to Apply the Sum of Three Hundred Fifty Thousand Pesos Php 35000000 as Approved Budget for the Contract Abc Chargeable against the 2021 Gaa Funds for the Procurement of Service Provider Firm for the Development of Instructional and Promotional Video in the National Juvenile Justice and Welfare Information Management System NjjwmisI RationaleThe Jjwc Secretariat Developed the National Juvenile Justice Welfare Information Management System Njjwmis as the Centralized Database System on Children in Conflict and Children at Risk of OffendingRolled out in 2017 The System is Now being Used by 6012 As of Second Quarter of 2021 Social Workers Bcpc Members and Police Officers This is Translated However To Roughly 13 Percent only of the Total Target Users NationwideWith the Low Rate of Utilization We Cannot Ascertain Whether Duty Bearers are Correctly Applying the Provisions of the Law in each Car and Cicl Case Likewise As the Data from the System are not Complete They Cannot be Used for Evidence-Based Policy and Programs Both at the National Regional and Local LevelsThe Monitoring of the Use of the System being Done by Ncmim and the Rjjwc Secretariat Shows that among the Major Reasons for the Low Rate of Utilization are Lack of Lgu Investments on Njjmis Hence A Lot of Target Users do not have Computer Units to Use and the Frequent Re-Shuffling of Staff Resulting in the Halt on the Use of the System While Newly-Assigned Staff are Awaiting Trainings The Intermittent and In some Cases Absence of Internet Connection Also Hamper the Use of the System by the Lgus and the Delivery of Virtual Training and Technical Assistance by the Division and the Regional SecretariatThe Development and Dissemination of an Instructional and Promotional Video is then Necessary The Promotional Part of the Video will be Used to Market the Project to Local Chief Executives and to Other Stakeholders Who may be Interested in Supporting the Use of the System Nationwide The Instructional Part on the Other Hand is for New Users or Even Those Already-Trained but Needing a Knowledge Brush-UpThe Development and Dissemination of the Video is Part of the Approved Three- Year Action Plan on the Utilization of Njjwmis 2019-2021Ii ObjectiveThe Development of an Instructional and Promotional Video Seeks to Help Increase the Rate of Utilization of the NjjwmisIii Purpose of Hiring a Service ProviderThis Project will Require the Engagement of a Service Provider Who will Produce a Two-Dimensional 2d Motion Graphics Animation With Characters and Typography The First Part of the Video will Focus on the General Description of the Njjwmis and the Systems Importance and Relevance The Second Part will be Composed of a Number of Episodes for the following1 Account Management2 Record Creation3 Viewing and Updating of Existing Records4 Referring of CasesRecords to Other InstitutionsOrganizations and5 Reminders on the Confidentiality of RecordThe Main Reference Document for the Content of the Video is the User Manual on NjjwmisIv Tasks and Deliverables of the Service ProviderThe Service Provider shall Perform the following Tasks1 Attend Online Meetings with the Jjwc to Discuss the Concept Script and Flow of the Motion Graphics Animation Videos2 Develop a Story Board and Script to be Approved by the Jjwc3 Develop and Produce Six 6 Three-To-Four-Minute Episodes of Motion Graphic Animation Video4 Produce Two 2 Versions One in English and Another in Tagalog Both with Sub-Titles5 Edit Motion Graphic Animation Videos Based on Comments of the Jjwc Note Maximum of Five Major Revisions and6 Submit Copies of Edited Masters and in Dvd Format and in Usb Specifically The Service Provider is Expected to Provide the following1 Voice Talents for the Voice OversNarrations Note The Service Provider shall Provide a Sample Voice over2 Musical ScoringAudio MixingSound Effects Using Licensed Music As Applicable and3 Full Hd Final VideosV QualificationsThe Consultant Service Provider must Possess the following Qualifications and Skills Required for the Consultancy Work and will be Selected Based on Quality-Based Evaluation Qbe Method Using the following CriteriaCriteria Percentage 1 The Service Provider has Previous Projects with Government AgencyIes andOr Non-Government Organizations Similar or Related to the Production of Motion Graphic Animation Videos andOr Instructional Videos and Materials in the past 3 Years 252 The Service Provider has Experience and Capacity to Produce High Quality Motion Graphic Animation Videos in Tight ScheduleTimeline 15 3 The Service Provider has Production Team to Conceptualize and Develop the Storyboard and Artists to Produce the Motion Graphic Animation Videos 40 4 The Service Provider has the Capability to Provide Translation of Subtitles IE Tagalog BisayaCebuano And Hiligaynon and 105 The Service Provider has the Capacity to Produce a Full Hd Final Video 10Total 100 Passing Rate 75 Vi Role of Jjwc1 Coordinate and Provide Technical and Administrative Support to the Service Provider2 Provide the Service Provider with All Relevant Documents Including the Guide for the Story Board Development3 Review Draft and Final Versions of the Motion Graphic Animation Videos and4 Ensure Timely Submission of DeliverablesVii Basic Technical SpecificationsFormat --- at Least 1080p High DefinitionFinal File Type --- Mp4Animation Type --- 2d Motion Graphics Animation With Characters and TypographyDuration --- 3 to 4 Minutes Per EpisodeNumber of Episodes --- Six 6 with Two 2 Versions Per Video Narrated in English and Tagalog With Sub TitlesOthers --- with Licensed Music Sound Effects And Voice over Develop Storyboard and Script Based on Guide to be Provided by Jjwc Two 2 Versions of each Episode forViii Timeline and Payment ScheduleActivityDeliverable of Service Provider Timeline Payment ScheduleSubmission of Storyboard and Script for the Six Episodes Two Weeks after the Signing of Contract 1st Tranche- Php 7500000Submission of SubtitleText and Sample Voice over One Week after theApproval of StoryboardScript Submission of First Draft of Motion Graphics Animation Videos for the First Three 3 Episodes - Three Weeks after Approval of Subtitle and Voice over Sample- 2nd Tranche- Php 10000000Submission of First Draft of Motion Graphics Animation Videos for the Remaining Three 3 Episodes Two Weeks after Submission of First Three Episodes 3rd Tranche- Php7500000Submission of Revised Videos Incorporating Inputs and Comments of Jjwc Maximum ofFive Major Revisions One Week after Receipt of Comment from Jjwc Submission of Final Copies of Approved Six Episodes of the Motion Graphics Animation Video 4th Week of October 4th Tranche Php 10000000Total Php35000000Ix Project CostThe Service Provider shall be Paid the Sum Amount of Three Hundred Fifty Thousand Pesos only Php 35000000 Inclusive of Tax and is Chargeable against the 2021 Gaa Funds of the Jjwc The Payment shall be in Four Tranches as Reflected in the Timeline and Payment Schedule TableIn View of These The Jjwc Now Invites Interested Consultants to Bid in this Procurement and Submit the following1 Letter of Expression of Interest Addressed to the Bids and Awards Committee Chairperson2 Technical Proposal Which IncludesA Company ProfileB Curriculum VitaeResume of Personnel to Handle the ProjectC CopySoft-Copy of SamplePrevious Work Similar to the Consultancy ProjectD List of on-Going and Completed Consultancy Projects3 Eligibility Documents Consisting of the following- Mayors Business Permit- Philgeps Registration Number4 Financial ProposalThe Winning Service Provider will be Required to Submit a Notarized Omnibus Sworn Statement for this Consultancy Project before the Issuance of the Notice of AwardPlease Submit the Aforementioned Documents in a Sealed Envelope Stating the Title and Number of the Procurement Activity at Jjwc Bac Secretariat 140 Maginhawa St Sikatuna Village Diliman Quezon City or Send through Email at RvcorpuzJjwcGmailCom Copy Furnish ProcurementJjwcGovPh onOr before 20 September 2021 at 300 Pm or the Latest Update of Deadline Specified in the Notice at PhilgepsThe Consulting Services shall be Procured through Small Value Procurement Pursuant to Section 539 of the Implementing Rules and Regulations Irr of the Republic Act No 9184 Government Procurement Reform Act and Proposals shall be Evaluated through Quality-Based Evaluation Qbe Method with Consideration on the Financial ProposalAlma C OrtizChairpersonBids and Awards Committee Juvenile Justice and Welfare Council CO Bac Secretariat140 Maginhawa Street Sikatuna Village Quezon CityTel 02 8921-0565

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