Procurement of Services of an Online Events Management Company for the Conduct of Research Dissemination Forum for the Health and Wellness Tourism Industry Stakeholder

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Tender Organisation:

DEPARTMENT OF TOURISM

Tender Sector:

Industry-leather Tenders

Tender Service:

Worldwide

Tender Region:

Asian

Tender Country:

Philippines

Tender CPV:

9000001 : Asian bulk upload

Tender Document Type:

Tender Notice

Tender Description:

Request for Quotation RFQ Procurement of Services of an Online Events Management Company for the Conduct of Research Dissemination Forum for the Health and Wellness Tourism Industry StakeholderClosing Date Time 17092021 1000 AMProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Terms of ReferenceI Bidder Online Events Management CompanyIi Project Title Research Dissemination Forum for theHealth and Wellness Tourism IndustryStakeholderIii Project Date October 14-15 2021Iv BackgroundThe National Tourism Development Plan of Dot has Identified Medical Travel and Wellness Tourism as One of its Ten 10 Product Portfolios that can Bring Economic Benefits and Inclusive Growth to the Country To Carry out the Development and Promotion of this Niche Product A Dedicated Team was Assigned to Implement Plans and Programs to Develop and Promote the Philippines as a Must Experience Destination for Medical and Wellness Tourism MtwtThe Dot through Medical Travel and Wellness Tourism of Product Planning and Development Division of the Office of Product and Market Development Mtwt-Ppdd Opmd and Philippine Institute of Traditional and Alternative Health Care Pitahc will Conduct a Research Dissemination Forum for the Health and Wellness Tourism Industry StakeholdersPitahc is a Government-Owned and Controlled Corporation Attached to the Department of Health that was Re-Classified as a Research Institution by the Virtue of the Governance Commission for Government-Owned and Controlled Corporation Gcg Memorandum Circular No 2012-10 Dated 21 September 2012 The Institute are Mandated to Conduct Research and Development Activities And has ImplementedFunded Research ProjectsPrograms with Both the Government Agencies and Private OrganizationsThe Forum will Deepen the Understanding of the Different Research MethodsStrategies as Well as Foster Linkages between the Researches and Tourism Stakeholders This will be Participated by Various Government Agencies Private OrganizationSector Academe And the Health and Wellness Tourism StakeholdersV Purposes ObjectivesThe above Activity Aims to Achieve the following1 Generate Interest on the Traditional and Complementary Medicine TCm to be Integrated in the Health and Wellness Tourism Program2 Provide Venue to Share and Update Knowledge on Care TCm and3 Strengthen the Support and Partnership of the Private Sector with the Government Particularly the Dot Pitahc And Other Relevant Government AgenciesInstitutions in Positioning the Philippines as a Health and Wellness Tourism Destination in the Local and Eventually the International MarketVi Minimum Requirements for Suppliers must have at Least 2 Years of Experience in Planning Organizing Executing and Managing Events must have Organized at Least Three 3 Virtual or Hybrid Event must be Registered with the Philippine Government Electronic Procurement System PhilgepsVii Scope of Work DeliverablesThe Event Management Company shallA Pre-EventConsult with And Advise Dot and Pitahc the Organizational Framework Methodologies of Execution Technical Specifications and Support to be Used in the Platforms And Feedback Strategy of the Activities to be Undertaken with the Desired OutputsB Event DeliverablesB1 Provide a Panel HostModerator Who should have the following Qualification andExperience Proof of Knowledge Expertise And Experience Related to Philippine Traditional and Alternative Medicines Health and Wellness as a Tourism Product and in Relation to the Present Health Pandemic Host Facilitate And Moderate Panel Discussions Physical And on-Line to be Successful and Enriching to All Involved Create and Maintain a Lively Engaging And Effective Communication and Discussion among in Accordance with the Topics Objective And Approved Timeline of the ActivityNote Please Provide Curriculum Vitae Cv to Include List of Health and Wellness-Related Projects ConductedB2 Provide a Head and 2-4 Program AssistantManagement Workforce Who will Serve asThe Point PersonIn-Charge should have the following Qualification and Experience inConnection with the Pre On-Site And Post-Event Requirements of the Activity Planning Training And Organization Development with Minimum of 2 Years Experience Proof of Knowledge and Experience on on-Line Event Designing Organization Facilitation And Delivery of DocumentationRecording of the Virtual Activity Local andOr International And on it Programing Physical and on-Line Preparation Technical and Technology-Related Requirements And Other Requirements of the Activity as NeededNote Please Provide Curriculum Vitae Cv to Include List of Projects ConductedB3 Facilitate Confirmation of Attendees including SpeakersExperts and VipsB4 Provide Tokens for the Invited Vips Judges Confirmed ExpertsSpeakers And Panelists of the ActivityB5 Provide in Conceptualizing Planning And Management With the Guidance and Subject to the End-Users Approval of the Activity that Includes the following Online Program Program FlowScenario Virtual Venue Set-UpRequirements Tech Run with the ExpertsSpeakers Panelists And Moderator Technical Requirements of the Onsite ShootingB6 Provide Online Platform with the following Minimum Inclusions of the Service during the 2-Day Sessions Technical Management and BroadcastingStreaming Connectivity Hosting Creative Treatment as Needed Tech Run with Speakers Panelists And Host Program Flow Continuity and Directing Script Writing as RequiredNeeded Basic Editing and Virtual Recording as Needed Including Assisted Recording of Speakers Presentations Minimum of 120 Attendees Per Day via Online Platform Online Live SteamingShooting via Fb Account of Dot and Pitahc Promotion Online of the Virtual Activity via Fb Account of Dot and Pitahc Platform to be Used and Appropriate Both to Dot Pitahc and the Event Organizer Promo TeaserMaterial Concept CreationDesign And Promotion Event Planning Coordination And ManagementB7 Design and Provide the E-Certificate to the ExpertsSpeakers Panelists And Registered Audience to be Approved by the End-UserB8 Provide Meals Lunch including Delivery to the Invited ExpertsSpeakersPanelist 20 Pax Pitahc 9 Pax And Dot Secretariat 6 Pax for the 2-Day EventB9 Provide Prizes for the Digital Art and Video Contest 10 Winners for the Digital Art Category and 2 Winners for the Video Content 3 Winners for Junior High Php300000Each 3 Winners for Senior High Php400000Each 3 Winners for College Student Php500000Each 1 Winner for Peoples Choice Award Php1000000 2 Winners for Video Content Php1500000EachB10 They will be Supported and Assisted by the Mtwt and Pitahc to Conduct the Virtual ActivityC Post-EventProvide Dot and Pitahc with the following Monitoring and Feedback MechanismA One Documentation Report including Photos and Virtual Recording to be Submitted Two 2 Weeks after the ActivityB One after-Event Video Maximum 5-Minute Video Mp4 Format to be Submitted Immediately after the ActivityC Database of ExpertsSpeakers Panelists and Audience including Their Profile Demographic And Recorded Viewership of the Panel Discussion SeriesD Audience and Viewers Evaluation of the Panel Discussion Series IE Number of Viewers via Livestreaming or Facebook Number of Link Shared Likes And Engagements EtcE Results of the Poll Questions Pitched by the Audience during the 2-Day SessionsViii Technical Legal Eligibility Documents1 Company Profile2 List of Events Organized VirtualHybrid in the past Year3 Philgeps Registration CertificateNumber4 Mayors Permit5 Business Tax ReturnIx Contract of ServiceThe Financial Proposal of the on-Line Event Organizer should be within the Approved Budget and Cover All Expenditures to Include1 Professional Fees andOr Token of Host ExpertsSpeakers Panelists Judges And Vips Whichever is Required2 Prizes for the Digital Art and Video Contest3 Meals including Delivery for the ExpertsSpeakers Panelist Pitahc and Dot Secretariat4 Event Organizing Team Online Platform ServicesX Terms of PaymentThe Payment for the Services shall be Based on a Send-Bill Arrangement After Certification by the End-User of Satisfactory Completion of Services And will Proceed upon Receipt of the InvoiceThe Total Budget for the Project is Three Hundred Fifty Thousand Pesos Php35000000 Inclusive of All Applicable Taxes to Cover the Program and Webinar Design and Process Facilitation And TerminalSummary Report including Photos Both Print and Digital CopiesWinning Bid should be Determined Based on the Proposal with Most Advantageous Financial Package Cost Provided that the Amount of Bid is within the Approved Budget AllottedXi Contact PersonContact Person Jeremiah Miah AdaoDivision Medical Travel and Wellness Tourism ProductPlanning and Development DivisionOffice Office of Product and Market Development OpmdContact Number 63 917 906 2325Email Address JeadaoTourismGovPhApproved byRenee Marie N ReyesDirectorOffice of Product and Market DevelopmentDate 09 September 2021

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