Shelterbox Türkiye Response Evaluation

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Tender Organisation:

SHELTERBOX

Tender Sector:

Management Consultancy Tenders

Tender Service:

Worldwide

Tender Region:

Europe

Tender Country:

Turkey

Tender CPV:

79419000 : Evaluation consultancy services

Tender Document Type:

Tender Notice

Tender Description:

Request for proposals are invited for Shelterbox Türkiye Response Evaluation. Closing Date: 9 Apr 2023 Type: Consultancy 1. WHAT WE DO ShelterBox is a charity that supports people overwhelmed by disaster and humanitarian crisis through the provision of emergency shelter assistance. We support people by facilitating access to high quality shelter and essential items. We maximise positive impact by reaching the people most in need of support and by working in close partnership with other humanitarian responders. Our vision is to see a world in which all people displaced by disasters and humanitarian crises are provided with rapid emergency shelter and vital aid, helping them to rebuild their communities and lives. No family should be without shelter after disaster. For further information visit: www.shelterbox.org 2. INTRODUCTION On 6 February 2023, two devastating earthquakes, measuring 7.7 and 7.6 magnitude on the Richter Scale, struck Kahramanmaraş, Türkiye. UNOCHA Situation report #4 (23 Feb 2023) stated: “The devastating earthquakes in southern Türkiye on February 6, 2023 (magnitude 7.8 and 7.6) have killed a total of 43,556 people as of 23 February 2023 according to the Minister of Interior cited in media reports. More than 108,000 people have been injured due to the earthquakes, while over 448,018 people from affected areas have evacuated and relocated to safer areas, according to the latest official figures from Türkiye’s Disaster and Emergency Management Authority (AFAD) on 18 and 21 February 2023 respectively. Aftershocks continue and more than 7,100 have occurred since February 6 with the largest of 6.4 magnitude in Hatay on February 20, 2023, resulting in six additional people who lost their lives. A total of 164,321 buildings with 520,000 independent units collapsed or were heavily damaged, according to the Minister of Environment, Urbanization and Climate Change on 23 February 2023.” ShelterBox and Rotary International (RI) partnered to respond to the shelter needs of the affected population, distributing emergency shelter and associated household items. The design of the project aimed to embed flexibility to respond to needs as they were identified and adapt to the changing operating context. Initially, the geographical scope focused upon four hubs (Adiyaman, Hatay, Malaty and Maras), but as the team gained a better picture, Antep was included due to higher levels of marginalisation and deprivation. 3. BACKGROUND The response objectives were identified as: The Project Impact Contribute to improved housing conditions for families affected by earthquakes in Southern Türkiye Project Outcome People live in improved shelters that are adequate and appropriate. Project Outputs 2,000 households are adequately protected from the climate through the provision of tents. 2,000 households can meet their routine needs through the provision of household items. The assistance package was developed by the team, following a literature review and consultations with Rotary, AFAD, local Government in Municipalities and sector colleagues. Although there has been a move towards favouring more durable support options (such as containers) in urban settlements or camps, it was evident that in more rural areas tented accommodation was still a viable option. The provision of tents would allow families to stay at their homesites to continue with livelihood activities or stay in smaller localised settlements. This aimed to ensure that people were not required to relocate to seek shelter assistance in larger sites. 4. THE REQUIREMENT ShelterBox are looking to contract a Consultant to undertake an Evaluation of the Turkiye response so that the effectiveness of the response can be quantified and lessons learned for future responses. The Evaluation will provide an impartial assessment of the ShelterBox response to the earthquake in Türkiye serving the dual purpose of accountability and learning. It will assess both project process and outcome to better understand the extent to which objectives were achieved and emergency shelter was provided in a safe and accountable way to affected communities. The Evaluation will generate evidence to document and celebrate project success and good practice as well as identify the challenges faced, suggesting recommendations that will be relevant for future projects. Findings will support and strengthen ShelterBox project development and management and contribute to organisational learning and strategy. 4.1 Specific Objectives The specific objective of this Summative Evaluation is to assess how well the project delivered timely and appropriate emergency shelter to earthquake affected communities. Specific areas of inquiry will include: Assess the design (including partner identification), planning, delivery and management of the project in accordance with organisational processes and standards. Identify and assess key internal and external factors that have contributed to, affected, or impeded the project and how ShelterBox/RI have managed these factors. Assess the extent to which accountability to affected populations was realised: How did the project engage with project participants, identify priority needs, communicate objectives, and enable feedback mechanisms? Assess the extent to which the project achieved stated outcomes and outputs as articulated in the project proposal and logframe, improving living conditions. Draw key lessons and learning from the project and make recommendations that will help inform future ShelterBox projects. Assess the relevance, coherence, effectiveness, coverage, efficiency and timeliness. Please note, the learning from the Evaluation is primarily intended to support ShelterBox organisational learning, and to support ShelterBox processes and practices so that we are better able to respond to future humanitarian crisis. As relevant, it will be shared with RI and stakeholders to communicate findings and celebrate successes and recommendations. 5. PRINCIPLES AND APPROACH The following principles underpin ShelterBox approach to Evaluation: Impartiality and objectivity – statements and judgements should be evidenced by data or evidence. Information should be triangulated, and critical thinking applied. This will provide the Evaluation with credibility and therefore make it more worthwhile. Centrality of project participants and project partners to enhance learning and further accountability to the affected population. Ethical approach, respecting people’s rights and dignity. Utility: The Evaluation will contribute to organisational and potentially sector learning Timeliness: The Evaluation will be carried out in a timely manner to best capture lessons and to be able to access stakeholders. 6. EVALUATION FRAMEWORK The Evaluation will draw upon the following criteria: Relevance Did the project reflect the needs and priorities of affected populations? Were the project activities and outputs consistent with achieving intended outcomes? To what extent did the project logic remain sound and as intended? Were accountability mechanisms embedded throughout the project? To what extent was the project able to adapt and provide appropriate response to context changes and emerging local needs? Coherence Were project activities coordinated with other actors? What coordination mechanisms existed? To what extent did RI/ ShelterBox participate in coordination mechanisms? What were the advantages and disadvantages of doing so? Was the project design in line with organisational strategies and policies & national laws and regulations? Effectiveness To what extent has the project achieved its outcomes? Did the delivery of inputs lead to timely implementation of activities resulting in success at output/outcome level? What factors have contributed to achieving or not achieving intended project outcomes? Were the target project participants reached as expected, were differential results observed for different groups/identity characteristics? Were project participants satisfied with the aid distributed? Have the Monitoring and Evaluation system delivered robust and useful information that could be used to assess progress towards outcomes and contribute to learning? Has the accountability system ensured participation, identification of needs, regular feedback/complaint from the community and provided a timely response? Did the project implementing model prove to be the most effective model: to what extent did the partnership contribute to a) project efficacy and b) organisational strategic objectives? Coverage Who were the major groups in need of humanitarian assistance? Of these groups how did ShelterBox/RI select project participants? What, if any, were the differential impacts of this humanitarian assistance on different groups or subgroups according to identity characteristics? Was the assistance proportionate to needs and devoid of agendas? Efficiency Was the project delivered in a timely manner? Were activities/outputs delivered on time? Did Value for Money (VfM) considerations/analysis contribute to decision making? Were alternatives approaches/models assessed? Timeliness Was the project developed and delivered in timely manner responding to the needs on the ground? Were funds available in time during implementation of the activities to respond to new developments? 7. METHODOLOGY The firm/Consultant is responsible for the development of the methodological approach which is expected to be most appropriate to achieve the aims of the evaluation. Efforts shall be made to safeguard the inclusivity and engagement of relevant stakeholders to bring out their voices and to understand how they perceived the project. Project data will be drawn upon from: Needs Assessments Baseline data Endline findings Project meetings Project sitreps/re

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