12 BDD Electronic Health Info Exchange

The Department of Labor and Industry in USA from Americas region had released this tender for The Pennsylvania Department of Labor and Industry DLI Office of Disability Determination BDD adjudicates claims for the Social Security Disability Insurance SSDI and Supplemental Security Income SSI Benefits under an agreement with the Social Security Administration SSA As part of the BDD s adjudicative process disability claims adjudicators obtain medical evidence from the claimant s medical sources One way to acquire historical medical evidence is by utilizing a Pennsylvania Patient and Provider Network P3N Only Health Information Organizations HIO certified by the Department of Human Services DHS Office of Medical Assistance Programs OMAP can retrieve electronic health information records held in the P3N Upon BDD receiving authorization the BDD will utilize the HIO to acquire and share the medical records with the BDD and partners to appropriately access and securely share vital medical information improving the speed quality safety and cost of patient care The type of health information to be exchanged may include but is not limited to patient demographics medical history and records lab results medications lists discharge summaries care plans and other relevant clinical information and will be used to determine eligibility for disability benefits under SSA regulations and guidelines The DLI seeks to award a purchase order to the responsive and responsible Health Information Organization HIO that presents the lowest overall cost who will set up a process to acquire patient Protected Health Information PHI records of BDD applicants who have provided a valid signed HIPAA compliant authorization for the disclose of PHI The term of the purchase order shall begin on the start date and terminate and shall end in one year unless otherwise terminated by the Commonwealth The Commonwealth reserves the right to exercise up to four additional one-year renewal options under the same terms and conditions The awarded HIO shall comply with all federal or state laws related to the use and disclosure of information including information that constitutes PHI as defined by HIPAA The awarded bidder shall be responsible for assessing its obligations pursuant to HIPAA The awarded bidder will be required to execute Business Associates Agreement located in the solicitation attachments Bidders must submit a one-time price for the implementation of all activities to engage and a price each per record retrieval If the HIO offers tiered pricing the bidding HIO shall upload a price quote document under the attachment section in the Supplier Relationship Management SRM system solicitation The pricing shall be all inclusive rate of all costs associated with the retrieval and submission of medical records and IT Management This IFB is comprised of the following documents those with an asterick should be submitted with your bid response along with required documents outlined in the SOW 1 HIO SOW 2 Terms and Conditions 2 1 HIPAA Addendum 3 BOP-2201 2201 EO 2021-06 Worker Protection Form 4 BOP-1307 Lobbying Certification Form 5 TradeSecret_Confidential Property Info Notice Any questions in reference to this IFB must be submitted individually and in writing via email by 4pm ET on Tuesday October 28 2025 to the L I Central Procurement resource account - RA-li-OIT-BAS-Procur pa gov with IFB 6100064627 - 12 BDD Electronic Health Info Exchange in the Subject Line All questions and responses are considered an addendum to and part of this IFB The Issuing Office shall not be bound by any verbal information nor shall it be bound by any written information that is not either contained within the IFB or formally issued by the Issuing Office The Issuing Office does not consider questions to be a protest of the solicitation with tender notice no. 6100064627 published on 29 Oct 2025. The tender expired on 05 Nov 2025. This tender is sourced from E Marketplace PA and is eligible for suppliers interested in Electronic equipment. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 9969372.