Supply and Delivery of Custom-Made Trophies - 3027845

The SALDANHA BAY MUNICIPALITY in South Africa from African region had released this tender for Quotation are invited for Supply and Delivery of Custom-Made Trophies. The General Conditions of Contract (July 2010) is applicable to this Quotation. In addition to the GCC the following Special Conditions to quote will apply: 1. The quotation, sealed in an envelope and externally endorsed with the relevant quotation number, must be submitted to the abovementioned “Quotation Return” address and can either be hand-delivered or couriered. It is the supplier’s responsibility to make sure that the quote with all relevant documents reach this office before the closing date and time and is placed in the correct quotation box or handed in at the Supply Chain Management office (Second Floor, 15 Main Road, Buller Centre (Investment Centre) Vredenburg, 7380). Late Quotations will not be accepted. 2. It is compulsory for all suppliers to be registered on the Central Supplier Database (CSD). NO AWARD WILL BE MADE TO A SUPPLIER WHO IS NOT REGISTERED ON THE CSD. Please ensure that your registration on the CSD remains active. 3. The quotation originally completed in ink MUST be done on the attached “Invitation to Quote” form and suppliers may additionally add a quotation on their business’ letterhead. Copies of Quotation documents will be disregarded. 4. The use of correction fluid (TIPPEX) on the price schedule is prohibited and quotations will be found non-responsive. 5. The quotation must be on items that strictly conform to the specifications as requested (mentioned). Quotations must be submitted in line with specifications stipulated – pricing must be done per item or per bill of quantities. In the event of any items not conforming to the specifications, additional costs may be recovered from the tenderer. 6. Delivery charges MUST be included in the price for “Supply and Delivery of Goods”. 7. Calculation errors will be corrected; where the quote is based on items or quantities, tariffs (unit rates) will be regarded as correct. In the case of a construction work quote the total amount will be regarded as correct. 8. Tenderers must duly complete, sign and submit the following compulsory forms: i) Declaration of interest (MBD 4). NO BUSINESS MAY BE CONDUCTED WITH PERSONS IN SERVICE OF THE STATE. ii) Preference Points Claim form (MBD 6.1) iii) Certificate for independent bid determination (MBD 9) Note: All relevant documents can be downloaded at www.sbm.gov.za > Tenders / Quotations > Supply Chain Documents. 9. Tenderers must submit the following proof to claim preference points: i) B-BBEE Original or originally certified B-BBEE certificate or Affadavit; and ii) Locality • where the tenderer is the owner of the property / business: o municipal account registered in the name of the tenderer not older than 3 months; • where the tenderer is not the owner of the property / business: o a valid lease agreement; or o affidavit from the property owner that the address used to claim points in the MBD 6.1 is being rented out to the tenderer at no cost not older than 3 months. A SCORE OF 0 (ZERO) WILL BE ALLOCATED IF COMPULSORY DOCUMENTS NOT DULY COMPLETED AND SIGNED AND / IF INSUFFICIENT PROOF SUBMITTED AT THE CLOSING TIME AND DATE. 10. The municipality may accept the whole or a part of the quote where the quote comprises of more than one item. 11. The municipality does not bind itself to accept the lowest or any bid. 12. The acceptance of the quote and the subsequent issuing of an official order constitute a legal binding document and may not be cancelled. 13. Goods and services may only be provided after and according to the official order issued. 14. All contractors to ensure that waste generated during a construction period of a building project is appropriately contained on site and correctly disposed of at a registered landfill site or drop-off facility. The management of waste is continuous, and waste is not allowed to accumulate to a point where it is unsightly, creates windblown litter or any form of nuisance. Upon completion of the project safe disposal certificates need to be submitted to the project manager as proof that all waste was disposed of in the correct manner. The submission of safe disposal certificates will be a pre-requisite for the processing of payment certificates. Construction and demolition waste (Bricks, mortar, concrete, sand, tiles, etc.) should be stored in a container (Skip or similar) or must be covered with netting if stock-piled on site. All other waste generated on site such as, plastics, paper, cement bags, etc. must be stored in a dedicated mesh cage/enclosure to avoid windblown litter. No waste may be placed on the side walk or surrounding properties. Law Enforcement will conduct regular inspections and non-compliant contractors will be fined. 15. “All documents and / packaging of courier must be clearly marked Q with the number. It remains the responsibility of the service provider/contractor to ensure that his quotation bid is clearly marked and placed in the correct box.” QUOTATIONS WILL BE EVALUATED IN TERMS OF PREFERENTIAL PROCUREMENT REGULATIONS, 2022, PREFERENTIAL PROCUREMENT POLICY OF COUNCIL. NB!! FAILURE TO COMPLY WITH THE ABOVEMENTIONED CONDITIONS WILL INVALIDATE YOUR QUOTE!!! I hereby declare that I understand the above and is duly authorised to sign on behalf of the abovementioned company The successful bidder(s) to ensure compliance with Section 20(4) of the Value Added Tax (VAT) Act, 89 of 1991. In terms of Section 20(4) of the Act, the TAX INVOICE(S) received from registered Vat vendors MUST bear the following information: • The words “TAX INVOCIE” in a prominent place; • Name, address and VAT registration number of the supplier; • The name and address: Saldanha Bay Municipality, Private Bag X12, Vredenburg, 7380; • The Saldanha Bay Municipality VAT registration number: 4100113150; • Unique VAT invoice number and date of issue; • Accurate description of goods and/or services; • Quantity or volume of goods or services supplied; and • Price and VAT amount and percentage (%). Failure to comply with abovementioned will result in payments not been made timeously. Also take note that Saldanha Bay Municipality will not be liable for any late payments as a result of invalid Tax Invoice submitted by suppliers I hereby declare compliance with Section 20(4) of the Value Added Tax (VAT) Act, 89 of 1991 and that I am duly authorised to sign on behalf of the company with tender notice no. RFQ169/2023 published on 17 Apr 2023. The tender expired on 17 Apr 2023. This tender is sourced from Official Website and is eligible for suppliers interested in Trophies. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 3027845.