Framework agreement regarding the supply and commissioning of a Digital Asset Management system (DAM software) for the Provincial Government of Flemish Brabant
Tender Summary
The Provincie Vlaams-Brabant in Belgium from Europe region has released this tender for At the end of 2022, the Provincial Government of Flemish Brabant started using Kadanza, a cloud-based Digital Asset Management (DAM) solution for the central management and consultation of digital content and assets. Today, this solution is primarily used by the Communications Department and the Tourism Department for the management of photographic material. However, within the Provincial Government, other departments also manage a significant amount of digital content, such as photos and videos. This is currently often spread across various platforms (such as network drives, SharePoint, etc.), which complicates management, accessibility, and reuse. Moreover, this content is not used exclusively for communication and publication purposes but is also part of internal operations and file management. Currently, there is a lack of a uniform and structural approach to the management of visual material, including the monitoring of usage and retention periods. As a result, content often remains available for extended periods without clear tracking of relevance or usage. The Provincial Government of Flemish Brabant therefore wishes to proceed with the purchase of a Digital Asset Management solution that can be deployed throughout the entire organization. The solution must support the management, accessibility, and reuse of digital assets, and additionally allow for the management of lifecycle information (such as metadata, statuses, and retention periods) in a structured and user-friendly manner. The solution must be suitable for various services with diverse needs regarding management, accessibility, rights, and reuse, and must be able to flexibly handle both intensive use and more supporting applications within the organization's operations. with tender notice no. 672647-2026 published on 06 Oct 2026. The tender is due to expire on 30 Oct 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in IT services: consulting, software development, Internet and support, Asset management. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15262406.
Tender Details
Tender NoticeTI Ref: 15262406
Tender Notice No
672647-2026
Tender Organisation
Provincie Vlaams-Brabant
Tender Sector
Tender Service
Worldwide
Tender Region
Tender Project Location
Tender CPV
72000000 : IT services: consulting, software development, Internet and support45255310 : Asset management
Tender Source
TED Europa
Tender Document Type
Tender Notice
Tender Deadline
30 Oct 2026 16 days left
Tender Description
At the end of 2022, the Provincial Government of Flemish Brabant started using Kadanza, a cloud-based Digital Asset Management (DAM) solution for the central management and consultation of digital content and assets. Today, this solution is primarily used by the Communications Department and the Tourism Department for the management of photographic material. However, within the Provincial Government, other departments also manage a significant amount of digital content, such as photos and videos. This is currently often spread across various platforms (such as network drives, SharePoint, etc.), which complicates management, accessibility, and reuse. Moreover, this content is not used exclusively for communication and publication purposes but is also part of internal operations and file management. Currently, there is a lack of a uniform and structural approach to the management of visual material, including the monitoring of usage and retention periods. As a result, content often remains available for extended periods without clear tracking of relevance or usage. The Provincial Government of Flemish Brabant therefore wishes to proceed with the purchase of a Digital Asset Management solution that can be deployed throughout the entire organization. The solution must support the management, accessibility, and reuse of digital assets, and additionally allow for the management of lifecycle information (such as metadata, statuses, and retention periods) in a structured and user-friendly manner. The solution must be suitable for various services with diverse needs regarding management, accessibility, rights, and reuse, and must be able to flexibly handle both intensive use and more supporting applications within the organization's operations.
Tender Bidding Type
Tender Document
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Frequently Asked Questions About This Tender
Who has issued this tender, and what is it for?
The tender has been issued by Provincie Vlaams-Brabant in Belgium. Such a type of tender falls under IT services: consulting, software development, Internet and support, Asset management, within the IT-Software sector, and is listed on Tender Impulse under notice number 672647-2026.
What are the key dates for this tender?
The notice was published on 06 Oct 2026 and submissions close on 30 Oct 2026. Late bids are rarely accepted in public procurement, so aim to have your documents ready several days before the closing date.
Which CPV codes apply to this tender?
It is classified under CPV codes 72000000, 45255310, which correspond to IT services: consulting, software development, Internet and support, Asset management. If your company supplies these products or services, these are the codes to save in your alert profile so no matching tender passes you by.
Can I submit my bid for this tender to Tender Impulse?
No - and this matters. Tender Impulse is a tender aggregation and alert service: we collect procurement notices from official sources around the world and list them in one place. We do not receive, forward or evaluate bids. Your bid for this tender must be submitted directly to Provincie Vlaams-Brabant, using the method described in the original tender document, before 30 Oct 2026. Tender Impulse provides complete assistance in submitting all bids posted on its website.
How do I get the bid documents and participation details?
Request a live demo on Tender Impulse and our tender experts will walk you through this listing, share the available documents, and explain how to submit your bid to Provincie Vlaams-Brabant. Subscribers also receive help with registration requirements and, where needed, translation of non-English notices - but the submission itself always goes from you to the buyer.
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How to prepare for this bid?
Suppliers must verify technical specifications, the delivery schedules and any other intrinsic details as provided in the complete bid documents before deciding to submit their bids. All necessary certifications and supplier registrations must be undertaken before participation.
Is this tender beneficial for me?
The procurement is applicable to companies in the IT services: consulting, software development, Internet and support, Asset management and related industries. If you belong to this industry, you can review the technical documents before assessing your relevance to your company.
What is the procurement trend for Framework agreement regarding the supply and commissioning of a Digital Asset Management system (DAM software) for the Provincial Government of Flemish Brabant?
The public procurement trends for Framework agreement regarding the supply and commissioning of a Digital Asset Management system (DAM software) for the Provincial Government of Flemish Brabant can be assessed by viewing historical data and buying patterns for this product. Subscribed members can view and even download reports of tenders released in the past for their market research. This shall allow them to carefully prepare a compelling bid.
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