Multipurpose boardroom update

The AGRICULTURE AND IRRIGATION in Canada from Americas region had released this tender for Request for Proposal Multipurpose boardroom update The JG O Donoghue Building has a configurable set of boardrooms three rooms with removeable walls with an integrated audio-visual system which will allow independent boardroom operations or can be switched to a large room with a common audio-visual display across all three rooms The original room configuration and design was completed in 2017 using systems and software that were available at the time The Government of Alberta has started migrating its boardroom audio-visual systems from a Cisco based system as installed in 2017 to a Microsoft TEAMs based system This project will modernize the software and hardware systems in the rooms to enhance operations and training capabilities of the space The modernization will align how the multipurpose room s operates with the other meeting rooms in JG O Donoghue Specifically users will bring their own mobile devices to the room and through a simple plug in will be able to conduct TEAMs meetings and share content with meeting participants a Project Background The Multipurpose boardroom in JG O Donoghue Building was installed in 2017 The original design provided split-combined multi room audio-visual system incorporating Cisco Video Conference components in addition to networked IT displays for desktop laptop display of team documents The Government of Alberta has migrated away from Cisco for its video conference systems and is now using Microsoft Teams Room Compute conferencing b Project Objectives- To update the equipment and software in JGO Multipurpose multi room 2221 2226 2227 video conferencing room 3 boardrooms with split combined functionality Defective AV equipment and older Cisco conferencing system will be removed and replaced with Microsoft Teams Room Compute conferencing codecs and audio and video equipment Existing boardroom PCs would be removed and replaced with a per room HDMI connection for clients to bring in a computer or representation source that has a HDMI input compatibility If it is in good condition the project should use as much of the existing wiring and current components as is reasonable to provide a functional system that will be operational for at least the next 5 years The project proposal should include options for a Service Agreement with the Proponent for a multi-year contract to support troubleshooting repairing and maintaining the room systems c Related Project Documents Audio-visual Flow Function diagrams for the current system are available to interested proponents so that they can provide more accurate cost estimates The documents will not be 100 accurate due to repair work that has been performed since system installation d Note - Work in portions of the J G O Donoghue Building may require asbestos protection and mitigation measures to be applied when working above the ceiling tiles in the boardrooms The contract manager will coordinate this work with the building maintenance contractor B G I S prior to work in the space above the ceiling tiles Proponents will need to assess whether any work is needed above the ceiling tiles Should work above the ceiling be required the Proponent will need to incorporate any additional costs into the overall price for the installation contract with tender notice no. AB-2025-01942 published on 26 Mar 2025. The tender expired on 03 Apr 2025. This tender is sourced from Purchasing and is eligible for suppliers interested in Audio-visual equipment. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 7433054.