The subject of the public contract is the digitization of documents - military service books and manuals It is required to produce data PSP packages according to the standard of the National Digital Library hereafter NDK The contractor does not acquire any rights to the scanned documents and the created data Their list is given in Annex No 2 to the Work Contract List of documents with instructions for their processing nPhysical documents that will need to be digitized are printed either in humanistic script Latin or Neo-Gothic script fracture or there are handwritten notes see attachment no 2 to the Work Contract These are often documents affected by the degradation of the paper which is yellowish to brownish often with poor quality printing In some cases the volumes contain bound or loosely inserted fold-out appendices Descriptive metadata is to be created based on the supplied bibliographic data in MARC XML nDifferences in the optical properties of the document contrast paper color font saturation may occur in one volume nThe estimated volume of the contract is 87 043 pages of documents n nFurthermore we require a copy of the contract for the insurance of the participant of the procurement procedure against damages in the amount of at least 10 million in connection with his business activity covering any damage to the client s property caused by the theft or damage of digitized periodicals and monographs or an affidavit that in the event of winning the contract he will present a copy of the insurance contract before signing the original contract about the work n nInvoice the tax document will be paid within 30 days of its delivery Before the expiry of the due date the customer is entitled to return the invoice - a tax document that does not contain any particulars or has other defects in the content and in the returned invoice - the tax document without payment The contractor is obliged to correct or prepare a new invoice - tax document By returning the invoice - tax document the original due date ceases to run and starts again from the beginning from the day it is re-delivered to the customer n nThe customer does not provide advance payments The completeness of the service performed will be checked at the place of performance when the service is taken over The offered price is the final price and includes all costs of the contractor including transport to the place of performance according to Article V paragraph 5 3 of the draft contract and is unchanged for the entire duration of the contractual relationship theft or damage to digitized manuscripts n- twritten references - 2x successfully completed service of processing documents into data corresponding to the standards of the National Digital Library NDK in the range of at least 50 000 pages The service was processed in orders started in 2022 or in the following years It is also necessary to indicate the customer of the service and their contact n nThe contracting authority will only evaluate the offer of suppliers that meet the qualification requirements listed in the Binding price offer file n nThe contracting authority chose the lowest tender price as the evaluation criterion n nThe tender price including VAT is the final and decisive price for the evaluation of tenders and the supplier is bound by it for the entire period of performance In the event of a bid price submitted by a non-VAT payer his bid price without VAT is the final price i e it is not adjusted not added n nThe draft contract is part of the tender documentation This proposal must be completed by the supplier signed by an authorized person and returned as an attachment n nThe participant in the procurement procedure must in terms of the subject of the contract have suitable technical equipment for the digitization and conversion of documents n nBy signing up for the tender the tenderer agrees to the terms and conditions in the draft contract and the General Terms and Conditions of the Ministry of Defense in the version valid on the date of publication of the call for tenders nThe draft contract is part of the procurement documentation This proposal must be completed signed and returned by the participant as an attachment In the event that the draft contract will be signed by a person other than the participant s statutory body it must be part of the offer in writing 72310000-1 Data processing Hlavn m sto Praha 72310000-1 Data processing Data processing The place of performance of the work is the contractor s premises specified in the contractor s offer nThe place of acceptance and delivery of the work is the Military Historical Institute Prague Department of Military Libraries Rooseveltova 620 23 Prague 6 - Bubene n - 12975337

Common Questions About This Tender

• Who has issued this tender, and what is it for?

  The tender has been issued by Ministry of Defense in Czech Republic. Such a type of tender falls under Document management system, Development of software for military applications, Data-processing services, Data entry services, Development of military electronic systems, within the IT-Software Tenders sector, and is listed on Tender Impulse under notice number N00626V00014223.

• What are the key dates for this tender?

  The notice was published on 22 May 2026 and submissions close on 25 May 2026. Late bids are rarely accepted in public procurement, so aim to have your documents ready several days before the closing date.

• Which CPV codes apply to this tender?

  It is classified under CPV codes 48311100, 72231000, 72310000, 72312000, 73426000, which correspond to Document management system, Development of software for military applications, Data-processing services, Data entry services, Development of military electronic systems. If your company supplies these products or services, these are the codes to save in your alert profile so no matching tender passes you by.

• Can I submit my bid for this tender to Tender Impulse?

  No - and this matters. Tender Impulse is a tender aggregation and alert service: we collect procurement notices from official sources around the world and list them in one place. We do not receive, forward or evaluate bids. Your bid for this tender must be submitted directly to Ministry of Defense, using the method described in the original tender document, before 25 May 2026. Tender Impulse provides complete assistance in submitting all bids posted on its website.

• How do I get the bid documents and participation details?

  Request a live demo on Tender Impulse and our tender experts will walk you through this listing, share the available documents, and explain how to submit your bid to Ministry of Defense. Subscribers also receive help with registration requirements and, where needed, translation of non-English notices - but the submission itself always goes from you to the buyer.

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• How to prepare for this bid?

  Suppliers must verify technical specifications, the delivery schedules and any other intrinsic details as provided in the complete bid documents before deciding to submit their bids. All necessary certifications and supplier registrations must be undertaken before participation.

• Is this tender beneficial for me?

  The procurement is applicable to companies in the Document management system, Development of software for military applications, Data-processing services, Data entry services, Development of military electronic systems and related industries. If you belong to this industry, you can review the technical documents before assessing your relevance to your company.

• What is the Procurement trend for The subject of the public contract is the digitization of documents - military service books and manuals It is required to produce data PSP packages according to the standard of the National Digital Library hereafter NDK The contractor does not acquire any rights to the scanned documents and the created data Their list is given in Annex No 2 to the Work Contract List of documents with instructions for their processing nPhysical documents that will need to be digitized are printed either in humanistic script Latin or Neo-Gothic script fracture or there are handwritten notes see attachment no 2 to the Work Contract These are often documents affected by the degradation of the paper which is yellowish to brownish often with poor quality printing In some cases the volumes contain bound or loosely inserted fold-out appendices Descriptive metadata is to be created based on the supplied bibliographic data in MARC XML nDifferences in the optical properties of the document contrast paper colo..?

  The public procurement trends for The subject of the public contract is the digitization of documents - military service books and manuals It is required to produce data PSP packages according to the standard of the National Digital Library hereafter NDK The contractor does not acquire any rights to the scanned documents and the created data Their list is given in Annex No 2 to the Work Contract List of documents with instructions for their processing nPhysical documents that will need to be digitized are printed either in humanistic script Latin or Neo-Gothic script fracture or there are handwritten notes see attachment no 2 to the Work Contract These are often documents affected by the degradation of the paper which is yellowish to brownish often with poor quality printing In some cases the volumes contain bound or loosely inserted fold-out appendices Descriptive metadata is to be created based on the supplied bibliographic data in MARC XML nDifferences in the optical properties of the document contrast paper colo.. can be assessed by viewing historical data and buying patterns for this product. Subscribed members can view and even download reports of tenders released in the past for their market research. This shall allow them to carefully prepare a compelling bid.