D365-ohjelmistopalvelukokonaisuuden hankinta Satakunnan hyvinvointialueelle

The Satakunnan hyvinvointialue in Finland from Europe region has released this tender for The subject of the procurement is the D365 software service package (Sarastia365 Talous) for the Satakunta welfare area. The procurement covers the procurement of the finance, material management and maintenance enterprise resource planning system package and its associated systems. The original procurement was made as an affiliated unit procurement from Sarastia Oy (2360731–5), the procurement agreement was signed on 22 August 2022. The agreement has been valid for a fixed term from the start of the year, and after this the agreement has continued to be valid until further notice, with a six-month notice period. After the conclusion of the agreement, Sarastia Oy has changed its name to Numera Palvelut Oy on 1 September 2024. Numera Palvelut Oy has sold its financial and payroll services to Administer Oyj in a business transaction, which registered Sarastia Oy (3558984–7) as its name on 26 March 2026. The business transaction was completed on 31 March 2026 and the business was transferred to the new Sarastia company on 1 April 2026. The Satakunta Welfare Area owned only 0.75% of the previous Sarastia Oy, so the welfare area, as a minority owner, has not had any actual opportunity to influence the implementation of the transactions. The welfare area has held negotiations with Administer Oyj during the spring and summer and has clarified its legal status after the business transaction has come into effect. Among other things, due to the business transaction, the acquisition can no longer be continued as an affiliated unit acquisition. The life cycle of the system to be acquired has been estimated to be 10 years. The key objective of the Public Procurement Act, which regulates public procurement, is to make the use of public funds more efficient and to promote economically sustainable procurement. Tailoring the software service to the needs of the Satakunta Welfare Area has caused significant costs for the welfare area and taken time from the system supplier. The original life cycle value of the procurement calculated over ten (10) years has been estimated at 25 million euros, of which the costs of the establishment phase have been approximately 6.2 million euros. Since the Satakunta welfare area is no longer in a related unit relationship with Sarastia Oy, the procurement must be put out to tender again. For this reason, it is necessary to extend the current contract with Sarastia Oy (3558984–7) until 31 December 2029 or until the replacement system procurement and its implementation project have been completed. The procurement process is estimated to last approximately 9 months, including the system pre-definitions, and the implementation project is estimated to last approximately 12 months. If the system selected as a result of the tender is put into operation before 31 December 2029, the termination terms of the procurement contract extended by this decision will be followed. Preparations for a new tender have begun, but due to the scope of the whole and the significance of the system for the welfare area's operations, the tender and its preparation will require more time than the usual tender process. Due to the significance and scope of the system, the transition to the new system must be implemented in a controlled manner.The extension of the current contract is a service procurement exceeding the EU threshold. The procurement is carried out as a direct procurement, because for technical reasons or reasons related to the protection of exclusive rights, only a certain supplier can carry out the procurement; an additional condition is that there are no reasonable alternative or substitute solutions, and the lack of competition is not due to an artificial narrowing of the procurement conditions. The transfer of the currently used service and system entity to another operator cannot be implemented immediately without significant risks, including to the continuity of statutory services in the welfare area and information security. In addition, the extension of the contract is absolutely necessary for the implementation of the new tender, and the stipulated deadlines cannot be met due to extreme urgency caused by an unforeseen reason beyond the control of the contracting entity. (Procurement Act 1397/2016, Section 40) The contracting entity has also investigated the possibility of producing the operation as its own operation in the future. However, the current supplier holds the intellectual property rights to the system, so currently only that supplier can implement the software service package. The uninterrupted operation of the system and thus the procurement for a fixed period is necessary so that the welfare area can carry out its statutory tasks. A direct procurement notice is published for the procurement before the procurement contract is concluded. The decision is therefore conditional and the procurement can be implemented if the direct procurement notice is not appealed. The contracting entity may voluntarily publish a notice of the intended direct procurement in the Official Journal of the European Union before the procurement contract is concluded. If the matter is not appealed within 14 days, the direct procurement becomes legally binding, and the binding nature of the procurement contract can no longer be challenged by appeal. The justification for the direct procurement notice must clearly and unambiguously state the reasons why the contracting entity has considered that it can conclude the procurement contract without a procurement notice. However, a manifestly incomplete or incorrect direct procurement notice may result in the revocation of the procurement decision and the declaration of invalidity of the concluded contract, even retrospectively.due to extreme urgency caused by an unforeseen reason. (Public Procurement Act 1397/2016, Section 40) The contracting authority has also investigated the possibility of producing the operation as its own operation in the future. However, the current supplier holds the intellectual property rights to the system, so currently only that supplier can implement the software service package. The uninterrupted operation of the system and thus the procurement for a fixed period is necessary so that the welfare area can carry out its statutory tasks. A direct procurement notice will be published for the procurement before the procurement contract is concluded. The decision is therefore conditional and the procurement can be implemented if the direct procurement notice is not appealed. The contracting authority may voluntarily publish a notice of intended direct procurement in the Official Journal of the European Union before the procurement contract is concluded. If no appeal is made within 14 days, the direct procurement becomes legally binding, and the binding nature of the procurement contract can no longer be challenged by appeal. The justification for the direct procurement notice must clearly and unambiguously state the reasons why the contracting entity has considered that it can conclude the procurement contract without a procurement notice. However, a manifestly incomplete or incorrect direct procurement notice may result in the procurement decision being annulled and the concluded contract being declared invalid, even retrospectively.due to extreme urgency caused by an unforeseen reason. (Public Procurement Act 1397/2016, Section 40) The contracting authority has also investigated the possibility of producing the operation as its own operation in the future. However, the current supplier holds the intellectual property rights to the system, so currently only that supplier can implement the software service package. The uninterrupted operation of the system and thus the procurement for a fixed period is necessary so that the welfare area can carry out its statutory tasks. A direct procurement notice will be published for the procurement before the procurement contract is concluded. The decision is therefore conditional and the procurement can be implemented if the direct procurement notice is not appealed. The contracting authority may voluntarily publish a notice of intended direct procurement in the Official Journal of the European Union before the procurement contract is concluded. If no appeal is made within 14 days, the direct procurement becomes legally binding, and the binding nature of the procurement contract can no longer be challenged by appeal. The justification for the direct procurement notice must clearly and unambiguously state the reasons why the contracting entity has considered that it can conclude the procurement contract without a procurement notice. However, a manifestly incomplete or incorrect direct procurement notice may result in the procurement decision being annulled and the concluded contract being declared invalid, even retrospectively. with tender notice no. 678402-2026 published on 07 Oct 2026. The tender is due to expire on 31 Dec 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Software supply services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15267558.