MARKKINAKARTOITUS: Sijaishallinnoinnin alusta (sijaishallintajärjestelmä)

The City of Hämeenlinna in Finland from Europe region has released this tender for We are making Hämeenlinna the best public procurement provider in Finland! Therefore, we want that the potential future procurement described in this market study also becomes the best in Finland. To achieve this, we need partners who value honest and open communication with the procurement department, who are competitive and who want to represent the best in their field. This is a market study in accordance with Finland's new procurement law. All information in this market study is preliminary and therefore does not bind Hämeenlinnan kaupunki in any way. MARKET STUDY DESCRIPTION Hämeenlinnan kaupunki is mapping potential solutions for early education substitute management as a pilot. The city employs approximately 490 staff members in early education and operates 19 day care centers. The estimated average volume for short-term substitutes is approximately 110–140 people. The city aims to find a solution that streamlines the entire substitute management process, reduces manual work, and enables efficient and cost-effective use of staff resources. The pilot aims to manage the entire process of short-term substitutes, including salary calculations, shift assignments, and the smooth transfer of necessary information to the payroll system. Additionally, the pilot aims to manage the allocation of permanent early education staff to units. This market study seeks information on solutions available in the market and their potential to meet the city's operational needs. We also request information from interested providers on the integration of their solutions with payroll systems and whether their solution has been integrated with Visman Personec F, which is currently used by Hämeenlinnan kaupunki. Additionally, we request an assessment of the duration of a typical implementation project. PARTICIPATION Interested providers are invited to express their interest in participating in this procurement opportunity through the Tender Service Portal. Responding to this market study does not constitute a prerequisite for participating in any future tender process. Participation is requested to be completed by 16:00 on 23.10.2026. ADDITIONAL INFORMATION This is not a tender invitation or procurement notice, so the publication of this notice does not initiate a tender process; it is a market study. This notice does not require Hämeenlinnan kaupunki to carry out any actual procurement. Failing to respond to this market study does not prevent participation in a tender process, nor does responding to this market study affect the bidder's position in any potential tender process. Hämeenlinnan kaupunki does not charge a fee for responding to this market study or participating in the market study and market dialogue. with tender notice no. 685074-2026 published on 07 Oct 2026. The tender is due to expire on 03 Jan 2027. This tender is sourced from TED Europa and is eligible for suppliers interested in IT services: consulting, software development, Internet and support. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15267826.