Procurement of technical studies, research and design for business premises 2026

The Espoon kaupunki in Finland from Europe region has released this tender for The City of Espoo and its subsidiaries (hereinafter also the Client) are requesting tenders for the procurement of technical studies, research and design of the premises. The duration of the contract is four (4) years from the signing of the contract, however, until 20 January 2031 at the latest. Service production will begin (however, not until) 21 January 2027. Division of the procurement into parts The procurement unit has assessed the division of the procurement into parts and has decided to implement the procurement as a framework agreement. The solution is based on the subject of the procurement, the market situation and the promotion of appropriate competition. The division of the procurement aims to promote competition and the participation opportunities of SMEs. The procurement has been divided into seven (7) sub-areas: Sub-area 1: Structural engineering design services, new and renovation projects. The sub-area is divided into three (3) sub-services: • Sub-service 1.1: New structural design service, a maximum of eight (8) consultants will be selected • Sub-service 1.2: Repair structural design service, a maximum of eight (8) consultants will be selected • Sub-service 1.3: Structural design service for maintenance repair and modification works, a maximum of eight (8) consultants will be selected Sub-area 2: Acoustics design services. A maximum of four (4) consultants will be selected for the sub-area Sub-area 3: Fire safety design services. A maximum of four (4) consultants will be selected for the sub-area Sub-area 4: Expert services for demolition and reuse projects. The sub-area is divided into three (3) sub-services: • Sub-service 4.1: Structural demolition design service, a maximum of four (4) consultants will be selected • Sub-service 4.2: Demolition and reuse material recycling service 1, a maximum of four (4) consultants will be selected • Sub-service 4.3: Demolition and reuse material recycling service 2, a maximum of four (4) consultants will be selected Sub-area 5: Expert and research services. The sub-area is divided into eight (8) sub-services: • Sub-service 5.1: Moisture and cleanliness management coordinators, a maximum of six (6) consultants will be selected • Sub-service 5.2: Condition assessments, condition surveys and PTS tasks, a maximum of six (6) consultants will be selected • Sub-service 5.3: Structural technical condition surveys, a maximum of six (6) consultants will be selected • Sub-service 5.4: Hazardous substance surveys and studies, a maximum of six (6) consultants will be selected • Sub-service 5.5: Housing trade condition inspector (AKK) tasks, a maximum of six (6) consultants will be selected • Sub-service 5.6: Thermal imaging and tightness and tracer measurements, a maximum of six (6) consultants will be selected • Sub-service 5.7: Plumbing condition surveys, a maximum of six (6) consultants will be selected • Sub-service 5.8: Building technical condition surveys, a maximum of six (6) consultants will be selected consultants Sub-area 6: Materials and indoor environment laboratory services. The sub-area is divided into five (5) sub-services: • Sub-service 6.1: Air sample analyses, a maximum of two (2) consultants will be selected • Sub-service 6.2: Building material sample analyses, a maximum of two (2) consultants will be selected • Sub-service 6.3:Landfill suitability 331/2013 analyses, a maximum of two (2) consultants will be selected • Sub-service 6.4: Utilization in earthworks analyses, a maximum of two (2) consultants will be selected • Sub-service 6.5: Concrete material analyses and strength testing, a maximum of two (2) consultants will be selected Sub-area 7: Circular economy and life cycle planning expert services. A maximum of four (4) consultants will be selected for the sub-area. A more detailed description of the content of the procurement is in Appendix 1 of the call for tenders. "Description of the subject of the procurement". The estimated total value of the procurement excluding VAT is €21,900,000. Procurement preparation The procurement unit has prepared the procurement by assessing the alternatives and competitive conditions on the market, as well as the methods of implementing the procurement. The market survey notice was published in HILMA on 10 March 2026. In the market survey, operators in the sector have been consulted in writing and through market dialogue. The market survey has been carried out in such a way that no individual supplier is favoured and the survey has been conducted in a fair and transparent manner. A total of 24 suppliers registered for the market survey, of which Teams discussions and written dialogue were held with 11 suppliers. In addition, written dialogue was held with 11 other suppliers. The key finding of the survey is that there are several potential providers in the sector who offer technical surveys, research and design services for business premises that meet the Clients various needs, but the number of providers may be more limited for individual sub-areas and sub-services. The findings from the survey have been utilized in the preparation of the procurement as follows: - In dividing the procurements sub-areas and sub-services so that the sub-areas and sub-services correspond to the services offered on the market and enable the participation of operators of different sizes - In setting suitability requirements so that the requirements are proportionate to the subject of the procurement and do not unnecessarily restrict competition - In defining the criteria for comparing tenders so that they take into account the qualitative differences and special features of expert work highlighted by suppliers. The principles concerning market survey pursuant to Section 65 of the Procurement Act have been taken into account in the preparation of the procurement, and the procurement unit considers that the preparation supports the implementation of competition.Procurement preparation The procurement unit has prepared the procurement by assessing the alternatives and competitive conditions on the market, as well as the methods of implementing the procurement. The market survey notice was published in HILMA on 10 March 2026. In the market survey, operators in the sector were consulted in writing and through market dialogue. The market survey was carried out in such a way that no individual supplier was favoured and the survey was conducted in a fair and transparent manner. A total of 24 suppliers registered to participate in the market survey, of which Teams discussions and written dialogue were held with 11 suppliers. In addition, written dialogue was held with 11 other suppliers. The key finding of the survey is that there are several potential providers in the sector who offer technical surveys, research and design services for business premises that meet the Clients various needs, but the number of providers may be more limited for individual sub-areas and sub-services. The findings from the survey have been utilized in the preparation of the procurement as follows: - In dividing the procurements sub-areas and sub-services so that the sub-areas and sub-services correspond to the services offered on the market and enable the participation of operators of different sizes - In setting suitability requirements so that the requirements are proportionate to the subject of the procurement and do not unnecessarily restrict competition - In defining the criteria for comparing tenders so that they take into account the qualitative differences and special features of expert work highlighted by suppliers. The principles concerning market survey pursuant to Section 65 of the Procurement Act have been taken into account in the preparation of the procurement, and the procurement unit considers that the preparation supports the implementation of competition.Procurement preparation The procurement unit has prepared the procurement by assessing the alternatives and competitive conditions on the market, as well as the methods of implementing the procurement. The market survey notice was published in HILMA on 10 March 2026. In the market survey, operators in the sector were consulted in writing and through market dialogue. The market survey was carried out in such a way that no individual supplier was favoured and the survey was conducted in a fair and transparent manner. A total of 24 suppliers registered to participate in the market survey, of which Teams discussions and written dialogue were held with 11 suppliers. In addition, written dialogue was held with 11 other suppliers. The key finding of the survey is that there are several potential providers in the sector who offer technical surveys, research and design services for business premises that meet the Clients various needs, but the number of providers may be more limited for individual sub-areas and sub-services. The findings from the survey have been utilized in the preparation of the procurement as follows: - In dividing the procurements sub-areas and sub-services so that the sub-areas and sub-services correspond to the services offered on the market and enable the participation of operators of different sizes - In setting suitability requirements so that the requirements are proportionate to the subject of the procurement and do not unnecessarily restrict competition - In defining the criteria for comparing tenders so that they take into account the qualitative differences and special features of expert work highlighted by suppliers. The principles concerning market survey pursuant to Section 65 of the Procurement Act have been taken into account in the preparation of the procurement, and the procurement unit considers that the preparation supports the implementation of competition.that the sub-areas and sub-services correspond to the services offered on the market and enable the participation of operators of different sizes - In setting suitability requirements so that the requirements are proportionate to the subject of the procurement and do not unnecessarily restrict competition - In defining the criteria for comparing tenders so that they take into account the qualitative differences and special features of expert work highlighted by suppliers. The principles concerning market mapping pursuant to Section 65 of the Procurement Act have been taken into account in the preparation of the procurement, and the procurement unit considers that the preparation supports the implementation of competition.that the sub-areas and sub-services correspond to the services offered on the market and enable the participation of operators of different sizes - In setting suitability requirements so that the requirements are proportionate to the subject of the procurement and do not unnecessarily restrict competition - In defining the criteria for comparing tenders so that they take into account the qualitative differences and special features of expert work highlighted by suppliers. The principles concerning market mapping pursuant to Section 65 of the Procurement Act have been taken into account in the preparation of the procurement, and the procurement unit considers that the preparation supports the implementation of competition. with tender notice no. 695321-2026 published on 08 Oct 2026. The tender is due to expire on 09 Nov 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Architectural, construction, engineering and inspection services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15355496.