Market research to prepare a tendering procedure for the acquisition of a case management system for the Center for Safe Sport eV (ZfSS)

The Center for Safe Sport eV (ZfSS) in Germany from Europe region has released this tender for - BACKGROUND AND OBJECTIVE OF THE MARKET STUDY – The Center for Safe Sport (ZfSS) is the first independent institution dedicated to the prevention, intervention, and investigation of interpersonal violence in German sports. As a nationwide organization, the ZfSS promotes safe sport and strengthens protective structures. Its mission is to investigate and sanction incidents of psychological, physical, and sexual violence in elite sports – even those below the threshold of criminal liability – independently and according to uniform standards. The services offered will be expanded gradually. Furthermore, the ZfSS consolidates tasks related to prevention and investigation, develops guidelines and certifications for safe sport, and strengthens cooperation between sports, academia, politics, and civil society. Founded by the federal and state governments as a non-profit association, the ZfSS is currently being established: Regular operations will commence in mid-2027, and the move to its premises in Kassel is scheduled for autumn 2026. The ZfSS is pioneering this field and developing a work culture characterized by appreciation, interdisciplinarity, and participation. Diverse perspectives and specialized expertise form the foundation for a future-proof institution built on integrity and trust. To fulfill this mission, the ZfSS requires a case management system that provides the technical basis for investigating and sanctioning cases. This system should map the case file throughout its entire lifecycle – from the initial report to the disciplinary proceedings – with the involvement of internal staff and external experts, prioritizing the protection of personal data and special categories of personal data. The aim of this market research is to gain a comprehensive overview of existing solutions and their functionalities before issuing a formal tender. - YOUR PARTICIPATION IN THE MARKET RESEARCH - As part of the market research, we aim to schedule product demonstration appointments. These appointments, lasting up to one and a half hours, will give you the opportunity to present your product. A demo scenario will be conducted (see Appendix 1_DemoScenario). Furthermore, questions on other aspects will be asked during the appointment. - APPOINTMENTS - Appointments for individual consultations will be arranged with interested parties at short notice and will take place digitally (WebEx). A limited number of consultations (maximum 7) are available. The consultations are scheduled to take place in week 42 and, if necessary, week 43. - REGISTRATION - An informal registration via email to Dr. Elisabeth Mrozik (Elisabeth.Mrozik@pd-g.de) and Nomman Pasha (Nomman.Pasha@pd-g.de) is sufficient. After receiving your registration, you will receive an official invitation with the access details. The number of individual consultations will be increased if there is sufficient demand. with tender notice no. 684011-2026 published on 06 Oct 2026. The tender is due to expire on 03 Jan 2027. This tender is sourced from TED Europa and is eligible for suppliers interested in Software-related services, Contract administration services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15262636.