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Document Type:
Tender Notice
Tender Notice No:
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Service:
Worldwide
Region:
Americas
Country:
Description:
Expression of Interest are invited for Institutional Retreat 2023 GTM
GTM-MR Institutional Retirement 2023
Deadline: 10-May-2023 17:05 (GMT -6.00) Mountain Time (US & Canada)
Institutional Retreat 2023 GTM
Date: Monday, May 29 to Friday, June 2, 2023
Workshop: May 30, 31 and June
1 Days of arrival and return: May 29 and June 2
Summary logistics agenda: - Monday, May 29, advance group:
organizers and facilitators, with 2 pilots. Lunches, dinners and lodging for 9 people.
- Tuesday, May 30: all staff arrive, lunch, afternoon lounge, coffee/tea, dinner and accommodation for 64 people.
- Wednesday, May 31: breakfast, full day lounge, a.m. snack, lunch, coffee / tea, dinner and lodging for 64 people.
- Thursday, June 1, breakfast, full day lounge, a.m. snack, lunch, coffee / tea, dinner and lodging for 64 people.
- Friday 2 June: breakfast for 64 people.
Place: Hotel in the interior of the country, with capacity to host the event and its needs. That it has recreational activities, integration of groups and / or recreational areas and amenities as part of the offer of services.
Important information. Read before preparing and sending your proposal: Please follow the following instructions to prepare and provide your quote:
- Quote in quetzals.
- Adapt your quote to the order and guidelines of this quote request.
- Provide all the required information and in case of not being able to provide any of the services, be explicit in indicating that the hotel does not have that service.
- Specify cost of each service. If any are polite, place the word "courtesy" or the number zero on that line.
- The absence of information for any of the requested services will be interpreted as unavailability of this.
Item 1: Accommodation: (64 guests)
- Night of Monday, May 29: 5 single rooms, 2 doubles - 3 nights accommodation (30, 31May and 1jun): 10 single rooms and 27 doubles
. Departure on June 2.
Item 2: Meals: Monday, May 29: - 9 lunches with natural drinks - 9 dinners with natural drinks Tuesday 30 May: - 9 breakfasts
- 64 lunches with natural drinks - Coffee/tea and permanent water in the afternoon
- 64 dinners with natural
drinks Wednesday, May 31:
- 64 breakfasts
- 64 coffee breaks a.m. with natural drinks - 64 lunches with natural drinks - Coffee/tea and permanent water full day - 64 dinners with natural drinks Thursday, June 1:
- 64 breakfasts - 64 coffee breaks a.m. with natural drinks - 64 lunches with natural drinks - Coffee/tea and permanent water a.m.
- 64 dinners
with natural
drinks
Friday, June 2: - 64 breakfasts
Item 3: Lounges and equipment: Meeting rooms: - Tuesday, May 30 from 9 a.m. to 5 p.m.: 1 room for 64 people, with assembly of round tables in crescent format (8 people per table), - Wednesday, May 31 from 8 a.m. to 5 p.m.:
1 room for 64 people,
with assembly of round tables in crescent format (8 people per table)
- Thus June 1 from 8 a.m. to 1 p.m.: 1 room for 64 people, with assembly of round tables in crescent format (8 people per table)
Equipment: - Sound
amplifier - 3 wireless microphones - Audio for computer connection - 8 flipcharts
- 1 screen
- 1 whiteboard
- Internet for 2 computer
terminals
Item 4: Integration and recreational activities and amenities:
Submit a proposal for activities, services or facilities for the integration of equipment and recreational activities for 64 people on the following dates and times: Dates and times:
- Wednesday,
May 31 at night (from 8 to 10 p.m.).
- Thursday, June 1: from 2 to 6 p.m. recreational and/or integration activities, tours, etc. - Friday, June 2: From 8 a.m. to 11 a.m. recreational and / or integration activities, tours, etc. Contemplate the following detail in this area:
- Quote in the general budget the cost of activities, services or facilities.
- Quote internal transfers, tickets, wristbands or mechanisms of the place, according to the type of services to be offered.
- In the annex, present a list of recreational activities or facilities included in the budget.
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