Institutional Retreat 2023 GTM - 3013214

The PAN AMERICAN HEALTH ORGANIZATION (PAHO) in Guatemala from Americas region had released this tender for Expression of Interest are invited for Institutional Retreat 2023 GTM GTM-MR Institutional Retirement 2023 Deadline: 10-May-2023 17:05 (GMT -6.00) Mountain Time (US & Canada) Institutional Retreat 2023 GTM Date: Monday, May 29 to Friday, June 2, 2023 Workshop: May 30, 31 and June 1 Days of arrival and return: May 29 and June 2 Summary logistics agenda: - Monday, May 29, advance group: organizers and facilitators, with 2 pilots. Lunches, dinners and lodging for 9 people. - Tuesday, May 30: all staff arrive, lunch, afternoon lounge, coffee/tea, dinner and accommodation for 64 people. - Wednesday, May 31: breakfast, full day lounge, a.m. snack, lunch, coffee / tea, dinner and lodging for 64 people. - Thursday, June 1, breakfast, full day lounge, a.m. snack, lunch, coffee / tea, dinner and lodging for 64 people. - Friday 2 June: breakfast for 64 people. Place: Hotel in the interior of the country, with capacity to host the event and its needs. That it has recreational activities, integration of groups and / or recreational areas and amenities as part of the offer of services. Important information. Read before preparing and sending your proposal: Please follow the following instructions to prepare and provide your quote: - Quote in quetzals. - Adapt your quote to the order and guidelines of this quote request. - Provide all the required information and in case of not being able to provide any of the services, be explicit in indicating that the hotel does not have that service. - Specify cost of each service. If any are polite, place the word "courtesy" or the number zero on that line. - The absence of information for any of the requested services will be interpreted as unavailability of this. Item 1: Accommodation: (64 guests) - Night of Monday, May 29: 5 single rooms, 2 doubles - 3 nights accommodation (30, 31May and 1jun): 10 single rooms and 27 doubles . Departure on June 2. Item 2: Meals: Monday, May 29: - 9 lunches with natural drinks - 9 dinners with natural drinks Tuesday 30 May: - 9 breakfasts - 64 lunches with natural drinks - Coffee/tea and permanent water in the afternoon - 64 dinners with natural drinks Wednesday, May 31: - 64 breakfasts - 64 coffee breaks a.m. with natural drinks - 64 lunches with natural drinks - Coffee/tea and permanent water full day - 64 dinners with natural drinks Thursday, June 1: - 64 breakfasts - 64 coffee breaks a.m. with natural drinks - 64 lunches with natural drinks - Coffee/tea and permanent water a.m. - 64 dinners with natural drinks Friday, June 2: - 64 breakfasts Item 3: Lounges and equipment: Meeting rooms: - Tuesday, May 30 from 9 a.m. to 5 p.m.: 1 room for 64 people, with assembly of round tables in crescent format (8 people per table), - Wednesday, May 31 from 8 a.m. to 5 p.m.: 1 room for 64 people, with assembly of round tables in crescent format (8 people per table) - Thus June 1 from 8 a.m. to 1 p.m.: 1 room for 64 people, with assembly of round tables in crescent format (8 people per table) Equipment: - Sound amplifier - 3 wireless microphones - Audio for computer connection - 8 flipcharts - 1 screen - 1 whiteboard - Internet for 2 computer terminals Item 4: Integration and recreational activities and amenities: Submit a proposal for activities, services or facilities for the integration of equipment and recreational activities for 64 people on the following dates and times: Dates and times: - Wednesday, May 31 at night (from 8 to 10 p.m.). - Thursday, June 1: from 2 to 6 p.m. recreational and/or integration activities, tours, etc. - Friday, June 2: From 8 a.m. to 11 a.m. recreational and / or integration activities, tours, etc. Contemplate the following detail in this area: - Quote in the general budget the cost of activities, services or facilities. - Quote internal transfers, tickets, wristbands or mechanisms of the place, according to the type of services to be offered. - In the annex, present a list of recreational activities or facilities included in the budget. with tender notice no. REQ23-00004153 published on 12 Apr 2023. The tender expired on 10 May 2023. This tender is sourced from Official Website and is eligible for suppliers interested in Event services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 3013214.