Event Planner for the Liberia Development Awards
The submission deadline for this tender has passed.
Tender Summary
The IBI - INTERNATIONAL BUSINESS INITIATIVES in Liberia from African region had released this tender for Request for proposals are invited for Event Planner for the Liberia Development Awards.
Level of Efforts: October 27 - December 7, 2023 – (30 days)
Deliverables:
- Develop a full guest list with details information (names, phone numbers, and email, location)
- Develop invitation, certificates and event program.
- Deliver all hard copies invitations and follow -up on invitees' confirmation to ensure full attendance.
- Ensure all print materials/items are printed and available for the LDA.
- Ensure the conference hall is set up, and microphones and sockets are functional.
- Write a full report of the event.
Roles and Responsibilities:
- Develop a guest list and follow up to confirm participants
- Develop invitations, certificates and event programs.
- Liaise with DELTA operations to print out all LDA materials/ items including banners, plague invitations, programs, etc
- Participate in all the LDA planning meetings.
- Provide oversight including setting up of the venue, catering services, and cleaning crew before and after the event.
- Handle problems at the event to ensure the LDA runs smoothly.
- Develop a detailed Gantt chart outlining the activities to inform the LDA planning.
- Work closely with DELTA to implement the Gantt for the smooth running of the LDA.
- Use the Gantt chart to track milestones achieved every week.
- Provide weekly updates on progress made.
- Ensure the event meets USAID standards.
Qualification
- Excellence in teamwork, and strong interpersonal and communication skills.
- Strong writing skills and fluent in English
- Experience managing events for USAID or its implementing partners.
- Excellent negotiation skill
- Ability to work with people of diverse backgrounds.
- Ability to multitask and work under stress.
- Write a report about the management of the event.
The consultant will work with and report to the CLA Coordinator.
Closing Date: 3, October, 2023. published on 27 Sep 2023. The tender expired on 03 Oct 2023. This tender is sourced from Official Website and is eligible for suppliers interested in Event services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 3606148.
Tender Details
Tender NoticeTI Ref: 3606148
Tender Organisation
IBI - INTERNATIONAL BUSINESS INITIATIVES
Tender Sector
Tender Service
Worldwide
Tender Region
Tender Project Location
Tender CPV
79952000 : Event services
Tender Document Type
Tender Notice
Tender Deadline
03 Oct 2023 Deadline passed
Tender Description
Request for proposals are invited for Event Planner for the Liberia Development Awards.
Level of Efforts: October 27 - December 7, 2023 – (30 days)
Deliverables:
- Develop a full guest list with details information (names, phone numbers, and email, location)
- Develop invitation, certificates and event program.
- Deliver all hard copies invitations and follow -up on invitees' confirmation to ensure full attendance.
- Ensure all print materials/items are printed and available for the LDA.
- Ensure the conference hall is set up, and microphones and sockets are functional.
- Write a full report of the event.
Roles and Responsibilities:
- Develop a guest list and follow up to confirm participants
- Develop invitations, certificates and event programs.
- Liaise with DELTA operations to print out all LDA materials/ items including banners, plague invitations, programs, etc
- Participate in all the LDA planning meetings.
- Provide oversight including setting up of the venue, catering services, and cleaning crew before and after the event.
- Handle problems at the event to ensure the LDA runs smoothly.
- Develop a detailed Gantt chart outlining the activities to inform the LDA planning.
- Work closely with DELTA to implement the Gantt for the smooth running of the LDA.
- Use the Gantt chart to track milestones achieved every week.
- Provide weekly updates on progress made.
- Ensure the event meets USAID standards.
Qualification
- Excellence in teamwork, and strong interpersonal and communication skills.
- Strong writing skills and fluent in English
- Experience managing events for USAID or its implementing partners.
- Excellent negotiation skill
- Ability to work with people of diverse backgrounds.
- Ability to multitask and work under stress.
- Write a report about the management of the event.
The consultant will work with and report to the CLA Coordinator.
Closing Date: 3, October, 2023.
Tender Bidding Type
Tender Document
Frequently Asked Questions About This Tender
Who has issued this tender, and what is it for?
The tender has been issued by IBI - INTERNATIONAL BUSINESS INITIATIVES in Liberia. Such a type of tender falls under Event services, within the Management Consultancy sector, and is listed on Tender Impulse with reference ID 3606148.
What are the key dates for this tender?
The notice was published on 27 Sep 2023 and submissions close on 03 Oct 2023. Late bids are rarely accepted in public procurement, so aim to have your documents ready several days before the closing date.
Which CPV codes apply to this tender?
It is classified under CPV codes 79952000, which correspond to Event services. If your company supplies these products or services, these are the codes to save in your alert profile so no matching tender passes you by.
Can I submit my bid for this tender to Tender Impulse?
No - and this matters. Tender Impulse is a tender aggregation and alert service: we collect procurement notices from official sources around the world and list them in one place. We do not receive, forward or evaluate bids. Your bid for this tender must be submitted directly to IBI - INTERNATIONAL BUSINESS INITIATIVES, using the method described in the original tender document, before 03 Oct 2023. Tender Impulse provides complete assistance in submitting all bids posted on its website.
How do I get the bid documents and participation details?
Request a live demo on Tender Impulse and our tender experts will walk you through this listing, share the available documents, and explain how to submit your bid to IBI - INTERNATIONAL BUSINESS INITIATIVES. Subscribers also receive help with registration requirements and, where needed, translation of non-English notices - but the submission itself always goes from you to the buyer.
How can I find more tenders like this in Liberia?
There are currently 42 live tenders of 2076 total tenders from Liberia on Tender Impulse. You can browse them on our Liberia tenders page, or save a search combining Liberia with CPV codes 79952000 - we will then email you every new match on the day it is published.
How to prepare for this bid?
Suppliers must verify technical specifications, the delivery schedules and any other intrinsic details as provided in the complete bid documents before deciding to submit their bids. All necessary certifications and supplier registrations must be undertaken before participation.
Is this tender beneficial for me?
The procurement is applicable to companies in the Event services and related industries. If you belong to this industry, you can review the technical documents before assessing your relevance to your company.
What is the procurement trend for Event Planner for the Liberia Development Awards?
The public procurement trends for Event Planner for the Liberia Development Awards can be assessed by viewing historical data and buying patterns for this product. Subscribed members can view and even download reports of tenders released in the past for their market research. This shall allow them to carefully prepare a compelling bid.
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