Maintenance and supply of air conditioning systems for the National Air Quality Monitoring Network

The Rijksinstituut voor Volksgezondheid en Mil: RIVM in Netherlands from Europe region has released this tender for Within the Air Quality Measurement (MLK) department of the Centre for Environmental Quality (MIL) at the RIVM, a need has arisen for the continuation of a maintenance contract for air conditioning systems for the national air monitoring network, and the supply of new air conditioning systems when current systems are no longer repairable. This concerns the air conditioning systems (indoor and outdoor units) of approximately 52 monitoring cabins of the National Air Quality Monitoring Network (LML). During the term of the assignment, the number of air conditioning systems may be changed by the Client by a maximum of 15% due to adjustments in the number of measurement locations. The air conditioning systems require annual preventive maintenance to function properly. In the event of malfunctions, the Contractor must be able to be on-site within 2 working days to resolve malfunctions of the air conditioning systems immediately, if possible, in order to guarantee the continuity of the measurements. Air conditioning systems will also need to be replaced when they reach the end of their technical lifespan or are no longer repairable. The purpose of this European tender is to conclude a Framework Agreement between the RIVM and one Contractor for the maintenance and supply of air conditioning installations for the National Air Quality Monitoring Network. The estimated contract value for this tender amounts to € 172,000 excluding VAT based on a maximum term of 4 years. The maximum value of the Framework Agreement over the entire term is € 227,000 excluding VAT. Scope of the contract The contract concerns preventive and corrective maintenance of the current air conditioning installations, and the supply and installation of new air conditioning installations for the National Air Quality Monitoring Network (LML). The contract concerns the following activities: Preventive maintenance consisting of the following: One (1) time per year a preventive maintenance service on all current air conditioning installations (indoor and outdoor units) of approximately 52 monitoring cabins distributed throughout the Netherlands at the LML. The number of air conditioning installations may change by a maximum of 15% during the term. Corrective maintenance consisting of the following: Repair of the air conditioning systems if necessary, whereby a technician must be on site within 2 working days and carry out the repair immediately if possible. Replacement of parts if necessary after consultation with the client. Supply and installation of new air conditioning systems and the disposal of the old air conditioning systems being replaced: Replacing air conditioning systems that have reached the end of their technical lifespan or are no longer repairable. Disposal of old air conditioning systems that were replaced during the supply and installation of the new air conditioning systems.Duration of Framework Agreement The Framework Agreement is concluded for a period of two (2) years. The Framework Agreement will commence on 13 February 2027 and will terminate automatically on 12 February 2029. The Framework Agreement contains two (2) options for extension of one (1) year. with tender notice no. 684087-2026 published on 07 Oct 2026. The tender is due to expire on 18 Nov 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Repair and maintenance services of cooler groups. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15303715.