One 1-Year Contract for the Quarterly Preventive Maintenance Service of Twenty 20 Sets Stanley Automatic Doors

The PHILIPPINE INTERNATIONAL CONVENTION CENTER in Philippines from Asian region had released this tender for Request for Quotation RFQ One 1-Year Contract for the Quarterly Preventive Maintenance Service of Twenty 20 Sets Stanley Automatic DoorsClosing Date Time 22092021 200 PMArea of Delivery Metro ManilaProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Request for QuotationDate September 15 2021Rfq No 2021-100_____________________________ __________________________________________________________ _____________________________Company Name AddressSirMadamThe Philippine International Convention Center Through its Bids and Awards Committee Intends to Procure One 1-Year Contract for the Quarterly Preventive Maintenance Service of Twenty 20 Sets Stanley Automatic Doors With an Approved Budget for Contract Abc of One Hundred Eighty Seven Thousand Four Hundred Twenty Five Pesos 18742500 Vat Inclusive Which will be Undertaken in Accordance with Section 539 of the 2016 Revised Implementing Rules and Regulations of Republic Act No 9184Please Quote Your Best Offer for the Services Described Herein Subject to the Terms of Reference Provided for this Rfq Submit Your QuotationOffer Duly Signed by You or Your Duly Authorized Representative not Later than 200 PM Of September 22 2021 A Copy of the following are Required to be Submitted along with Your QuotationOfferA 2021 MayorsBusiness PermitB Bir Registration CertificateC Philgeps Registration Number D Omnibus Sworn Statement To be Submitted by the Lowest Complying and Responsive Offeror Prior to Issuance of Notice of Award to the Winning BidderSupplier See Attached Form andE List of Installation Maintenance andOr Repair Projects for Stanley Automatic Sliding Doors in the Philippines within the Last Five 5 YearsOpen Quotations may be Submitted Manually or through Facsimile or Email at the Address and Contact Numbers Indicated belowFor Any Clarifications You may Contact Ms Cathy D Esteban at Telephone No 02 8789-4761 or Email Address at CdestebanPiccGovPhKristine Angelica E AgujoHead Procurement UnitBacRfq No 2021-100Terms of ReferenceI Project TitleOne 1-Year Contract for the Quarterly Preventive Maintenance Service of Twenty 20 Sets Stanley Automatic DoorsIi Approved Budget for Contract AbcOne Hundred Eighty Seven Thousand Four Hundred Twenty Five Pesos 18742500 Vat InclusiveIii Scope of Works and SpecificationsSupply of Labor Tools and Instruments for the Quarterly Preventive Maintenance Service of Twenty 20 Sets Stanley Automatic Doors for a Period of One 1-Year to Include But not Limited to the followingA Quarterly Specific Activities1 Check and Adjust to Normal Setting of All Moving Parts2 Check Conditions of Door Rollers and Bearings of each Unit3 Conduct Cleaning and Re-Lubrication of All Units4 Conduct Diagnostic and Functional Check for each Unit Re-Tighten Bolts and Screws when Necessary5 Conduct Tune up and Adjustment of Micro-Processor Units6 Conduct Repair and AdjustmentRe-Alignment of Door Glass Panels Except Glass To Maintain Proper and Safe Operation of the Subject Glass Doors Using Contractors Consumable Materials Such as Screws Metal Frames Woods Bolts and Nuts etc7 Conduct Troubleshooting and General Minor Repair of All Units Contractor must have Service Items Such as Stanley Microprocessor Control Stanley Dc Motor Sensors and Other Control Accessories for EasyFast Trouble Shooting and as Temporary Replacement of Defective Parts to Ensure Proper and Continuous Operation of Equipment Especially during Big LocalInternational Events at the Picc Said Service Items will be Pulled-Out by the Contractor when the New Replacement Parts is then Procured by Picc for Installation by the Preventive Maintenance Contractor8 Conduct Replacement of Defective Parts Using Picc Supplied Materials Such as Stanley Microprocessor Control Stanley Dc Motor Sensors Programmer Control Switch Display Belts Bearing and Other Control Accessories etc And Perform Test Operation9 Submit Evaluation Report and Recommendation Signed by the Service Manager or Service Supervisor And Service Report Signed by Field Personnel10 In Case of Glass Door Breakage Contractor shall DisassembleDismantle the Door Frames from the Damaged Glass Door and Re-Install Them with Picc Spare Tempered Glass Door with the Contractors Consumable Materials The Newly Assembled Tempered Glass Door shall be Re-Installed by the Contractor at No Additional Cost to Picc B Trouble-Call Activities1 Respond and Check Any Units within 24 Hours for Emergency Repair or Service after Receipt of Trouble Call2 Conduct Trouble Shooting General Minor Repair and Replacement of Defective Parts Using Picc Supplied Materials of Any Defective Auto Glass Door Units Found Iv Schedule of RequirementThe Contract Period shall be One 1-Year after the Receipt of Notice to ProceedV Performance BondWithin Ten 10 Calendar Days from Receipt of the Notice of Award But in No Case Later than the Signing of the Contract by Both Parties The Successful Bidder shall Furnish the Performance Security in Any of the following FormsA Cash or Cashiers CheckManagers Check or Bank DraftGuarantee Issued by a Universal or Commercial Bank Which is Equivalent to Five Percent 5 of the Contract PriceB Surety Bond Callable upon Demand Which is Equivalent to Thirty Percent 30 of the Contract Price Issued by a Surety or Insurance Company Duly Certified by the Office of the Insurance Commission as Authorized to Issue Such SecurityVi Terms of PaymentPayment shall be Released within Four 4 Weeks after Completion Acceptance and Receipt of Billing for Every Quarter Period The following Documents shall be Submitted1 Turn-Over ReportCertificate of Completion and Acceptance2 Invoice3 Copy of Delivery Receipt for the Return of Replaced PartsMaterials If AnyVii WarrantyOne 1-Year Warranty for Workmanship The Obligation for the Warranty shall be Covered by Retention Money in an Amount Equivalent to Ten Percent 10 of the Total Contract Price Said Warranty Obligation shall be Released only after the Expiration of Warranty Period However The Same will be Forfeited by Picc as Part of Payment for Any Damage of Glass Door andOr Accessories if the Contractor Refuses or Fails to RestoreRepair the Damaged Unit and or Replace its Damaged ComponentsParts Attributable to Contractors Negligence or Poor WorkmanshipViii Other Conditions of the Contract1 The Contractor shall Closely Coordinate with the Assistant Director of Mechanical Services Division or His Representative Any Maintenance Activities to be Undertaken2 The Philippine International Convention Center Picc shall Provide the Electrical Power Supply Lubricants Materials Except Waste Rug and Parts Necessary for the Operation and Maintenance Activities 3 The Contractor shall Provide Free of Charge Emergency Service Check-Up Trouble Shooting and General Minor Repair on on-Call Basis within 24 Hours after Receipt of Call4 The following Services shall not be Part of Contractors Responsibility41 Supply of Materials Glass Panels and Spare Parts except for Supplies Such as Waste Rugs Cleaning Brush Hand Gloves Glass Adhesives Glass Sealants Fuse and Bond Paper for Service Report42 Rewinding and Reconditioning of Motors or Holding Coils Etc43 Rewiring of Electrical andOr Electronic Controls and Accessories of the Automatic Doors5 All Preventive Maintenance Services and Repair Works shall be Performed during Regular Working Hours 800aM To 500pM And from Mondays to Saturdays However The Contractor shall not be Allowed to do the Repair or Maintenance Works during Working Hours if the Area is being Used by Picc Clients except on Emergency Cases During Emergency Service The Contractor shall be Allowed to Work Even beyond Regular Working Hours at HisHer Own Expense 6 The Contractor shall Provide Picc a Detailed Report of each Inspection and or Check-Up of the Said Units The Report shall Include Log Readings If Any Taken during Inspection Condition of Equipment And Recommendation on Needed Corrective Maintenance If Any7 The Contractor upon Request and Proper Authorization of Picc shall Provide Additional Services not Included in the above Scope of Works However It shall Go through the Normal Process of BiddingProcurement as Per Procurement Law8 The Contractor Within the First 30 Days of Implementation of the Contract Shall Conduct Inspection of the Equipment Together with the Assistant Director of Mechanical Services Division or His Authorized Representative to Determine Components and Auxiliaries for Repair and Replacement And Submit Recommendation for Action of Picc9 The Contractor shall Hold the Picc and its Personnel Free from Any Action or Suit or Liability Whatsoever Arising from Any Claim by Any or All of the Personnel Employed by the Contractor to Perform the Services Herein6 The Contractor must be Engaged in Business for the Installation Repair Service and Maintenance of Stanley Automatic Sliding Doors for at Least Five 5 Years7 The Contractor must be Exclusive Distributor and Service Contractor of Stanley Automatic Sliding Doors in the Philippines for the past Five 5 YearsIx General Provision1 No Part of the Services to be Provided under this Scope of Work AndOr the Contract may be Sub-Contracted and No Obligation or Duty Arising Therefrom Maybe Transferred or Assigned to Third Parties2 The Contractor Warrants that its Personnel andOr Representatives to be Assigned shall Comply with and Submit Themselves to the Picc Policies Procedures Rules and Regulati with tender notice no. 052-21 published on 15 Sep 2021. The tender expired on 22 Sep 2021. This tender is sourced from Official Website and is eligible for suppliers interested in Asian bulk upload. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 1253851.