Preventive Maintenance Service of Elevator for the City General Services Office Ormoc City

The CITY OF ORMOC LEYTE in Philippines from Asian region had released this tender for Republic of the Philippines CITY GENERAL SERVICES OFFICE Government of Ormoc City P R No 262039 BIDS AND AWARDS COMMITTEE Quotation No 269574 Ormoc City PhilGEPs No Standard Form Title REQUEST FOR QUOTATION Please quote your lowest price on the item s listed below Preventive Maintenance Service of Elevator through Section 34 Small Value Procurement of the Implementing Rules and Regulations of RA 12009 subject to the general conditions listed below and the Instructions and Terms and Conditions at the back of this page stating the shortest time of delivery and submit your quotation duly signed by you or your authorized representative not later than the scheduled time of submission specified below SGD KATHERYN A SOLA A PROCUREMENT OFFICER NOTE 1 All entries must be typewritten or legibly written 2 Delivery period within 5 C D Upon receipt of the approved funded Purchase Order P O 3 Warranty shall be for a period of Three 3 months for expendable supplies one 1 year for non-expendable supplies from the date of acceptance of the end-users 4 Interested suppliers service provider shall also submit a copy of the following documents along with the quotation on or before the below specified deadline of submission of quotation A Valid Mayor s Business Permit B PhilGEPS Organization ID C DTI SEC CDA Registration Certificate D Notarized Omnibus Sworn Statement and if applicatble original notarized secretary s certificate in case of corporation partnership or cooperative or Original Special Power of Attorney for representatives or proprietors or all members of the joint venture giving full power of authority to its officer to sign the OSS and do acts to represent the bidder for ABC s above 50K E Income Tax Return for ABC s above 500K 5 Bidders shall submit original brochures showing certifications of the products if applicable 6 The approved budget ceiling for this procurement is amount indicated below Php 750 000 00 Activities Schedule FROM TO 1 Issuance of Canvass September 28 2026 October 1 2026 2 Submission of Canvass October 2 2026 10 00 AM 3 Opening of Canvass October 2 2026 2 00 PM Item and Description QTY UNIT COST TOTAL 1 Preventive Maintenance Service of Elevator 1 lot Scope of Work 1 Assemble of control unit 2 Wiring from machine to control panel 3 Wiring from car top to control panel 4 Wiring from cop to car top 5 Install landing calls 6 Install hoist way sensors limit switches and safety device 7 Program control unit 8 Mechanical rehab and supply adjustment 9 Testing and commissioning of unit 10 Test load weighing device set 11 Test automatic operation 12 Supply and installation of elevator music accessories 13 replace and restore moving parts 14 Supply and installation elevator fan 15 Installation of AVR and speed governor rope with one 1 year warranty Note MUST BE DELIVERED IN ORMOC CITY x-x-x-x-x-x-x-x N O T H I N G F O L L O W S x-x-x-x-x-x-x-x-x GRAND TOTAL - Brand and Model Warranty Delivery Period Price Validity After having carefully read and accepted your Instructions and Terms of Conditions I We quote on the item s at prices noted above and hereby commit to deliver the same if adjudged to have the lowest and responsive quotation Business Name Control 2026- 8-262039 Page 1 Printed Name Signature Date INSTRUCTIONS Note Failure to follow these instructions will disqualify your entire quotation 1 Do not alter the contents of this form in any way 2 The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions In case of any changes bidders must use or refer to the latest version of the RFQ except when the latest version of the RFQ only pertains to deadline extension If another form is used other than the latest RFQ the quotation shall contain all the mandatory requirements provisions including manifestation on the agreement with the Terms and Conditions below In case a prospective supplier service provider submits a filled-out RFQ with a supporting document i e a price quotation in a different format both documents shall be considered unless there will be discrepancies In this case provisions in the RFQ shall prevail 3 All technical specifications must be complied with Failure to comply with the mandatory requirements shall render the quotation ineligible disqualified 4 Quotations may be submitted through electronic mail at bac ormoc gmail com 5 Quotations including documentary requirements received after the deadline shall not be accepted For quotations submitted via electronic mail the date and time of receipt indicated in the e-mail shall be considered TERMS AND CONDITIONS 1 Bidders shall provide correct and accurate information required in this form 2 Any interlineations erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative s 3 Price quotation s must be valid for a period of SIXTY 60 calendar days from the deadline of submission 4 Price quotation s to be denominated in Philippine peso shall include all taxes duties and or levies payable 5 Quotations exceeding the Approved Budget for the Contract shall be rejected 6 In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation Lowest Calculated and Responsive Quotation the LGU Ormoc shall adopt and employ draw lots as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005 7 Award of contract shall be made to the lowest quotation which complies with the technical specifications requirements and other terms and conditions stated herein 8 The item s shall be delivered according to the accepted offer of the bidder 9 Item s delivered shall be inspected on the scheduled date and time of the LGU Ormoc The delivery of the item s shall be acknowledged upon the delivery to confirm the compliance with the technical specifications 10 Payment shall be made after delivery and upon the submission of the required supporting documents i e Charge Invoice and Warranty Certificate if Applicable by the supplier contractor or consultant 11 Liquidated damages equivalent to one-tenth of one percent 0 1 of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay LGU Ormoc may terminate the contract once the cumulative amount of liquidated damages reaches ten percent 10 of the amount of the contract without prejudice to other courses of action and remedies open to it 12 The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under Implementing Rules and Regulations of Republic Act no 12009 13 The RFQ Purchase Order PO and other related documents for the above-stated Procurement projects shall be deemed to form part of the contract with tender notice no. 262039 published on 01 Oct 2026. The tender expired on 01 Oct 2026. This tender is sourced from Philippines Government electronic procurement and is eligible for suppliers interested in Preventive maintenance services, Repair and maintenance services of electrical and mechanical building installations, Repair and maintenance services of escalators, Lift-maintenance services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15051658.