Procurement of Online Voting and Counting System (OVCS) for the 2028 National Elections Overseas

The COMMISSION ON ELECTIONS in Philippines from Asian region had released this tender for Republic of the Philippines COMMISSION ON ELECTIONS Intramuros, M a n i l a INVITATION TO BID Procurement of Online Voting and Counting System (OVCS) for the 2028 National Elections Overseas (SBAC Ref No. 07-2026-OVCS) 1) The Commission on Elections (COMELEC) through the General Appropriations Act of FY 2026 intends to apply the sum of Four Hundred Fifty-One Million Nine Hundred Ninety-Six Thousand Five Hundred Fifty-Seven Pesos & 57/100 (₱451,996,557.57) being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of Online Voting and Counting System (OVCS) for the 2028 National Elections Overseas, with details as follows: Description Qty. Approved Budget for the Contract (ABC) (VAT-Exempt) Cost of Biding Documents Online Voting and Counting System (OVCS) for the 2028 National Elections Overseas The lot is composed of: (a) Systems Customization (b) Election Management System for Overseas Voting (EMS-OV) (c) Pre-Voting Enrollment (d) Authentication/Identity Verification (e) Voting Process & User Experience (f) Post-Voting & Post-Election Procedures (g) Audit, Logs & Monitoring (h) Hardware, Infrastructure & Data Center (i) Security Requirements (j) Other security features and functionalities (k) Training Support & Documentation Requirements (l) Post-Election Data Handling, Back-up, Wipe & Certificates (m) OVCS Certification by the TEC through Selected ICE (n) Local Source Code Review (o) Quality Control and Quality Assurance 1 lot ₱451,996,557.57 ₱50,000.00 Note: • Bids received in excess of the ABC shall be automatically rejected at the Bid Opening. 2) The COMELEC now invites bids for the above procurement . Delivery of the Goods is required as indicated in Section VI. Schedule of Requirements. Bidders should have completed, at least ten (10) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from rom the SBAC Secretariat and inspect the Bidding Documents at the SBAC Secretariat Office at Electoral Contests Adjudication Department (ECAD), 8th Floor, Palacio del Gobernador, Intramuros, Manila from 8:00 AM to 5:00 PM from Mondays to Fridays or call at Tel No. 8527-2986, email address sbac@comelec.gov.ph and at website www.comelec.gov.ph. 5) A complete set of Bidding Documents may be acquired by interested Bidders on the date and address specified below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount specified in Item No. 1. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Fees may be paid in person at the address specified below or online through fund transfer or account deposit to COMELEC’s Landbank of the Philippines Peso Current Account as specified below: • Peso Current Account No. 0012-1042-86 As proof of payment, a copy of the transaction slip or deposit slip shall be sent via email by the bidder to sbac@comelec.gov.ph. Copy of which shall also be attached to the bidding documents. 6) The schedule of activities are as follows: ACTIVITIES TIME VENUE 1. Sale and Issuance of Bidding Documents 14 September 2026 8:00 AM to 5:00 PM Mondays to Fridays SBAC Secretariat Office Electoral Contests Adjudication Department, 8th Floor, Palacio del Gobernador, Intramuros, Manila 2. Pre-Bid Conference (Note: Open to prospective bidders) 21 September 2026 (Monday) 10:00 AM Training Room 3 4th Floor, Palacio del Gobernador, Intramuros, Manila 3. Deadline for Submission of Bids 06 October 2026 (Tuesday), 9:00 AM SBAC Secretariat Office Electoral Contests Adjudication Department, 8th Floor, Palacio del Gobernador, Intramuros, Manila 4. Opening of Bids 06 October 2026 (Tuesday), 10:30 AM Convention Hall, 3rd Floor, Bureau of Treasury, Palacio del Gobernador, Intramuros, Manila 7) Bids must be duly received by the SBAC Secretariat through manual submission on or before 06 October 2026 at 9:00 AM at the address indicated in Item No. 6 of this IB. Late Bids shall not be not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on the date and time as indicated in Item No. 6 of this IB. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) Additional instructions for the Pre-Bid Conference and Bid Opening In line with the precautionary health measures being adopted by the COMELEC, prospective bidders interested to join the Pre-Bid Conference and Bid Opening may send request to the sbac@comelec.gov.ph with the following information together with proof of identity of the attendee/s or duly authorized representative/s a day before the scheduled conference. (1) Name of Project (2) Project Identification No. (3) Activity (Indicate whether Pre-Bid Conference or Bid Opening) (4) Company Name (5) Address (6) Name of Representative (maximum of two [2]) (7) Contact Number/s (8) Designated Email Address (to which all communications from the BAC shall be sent) (9) Scanned copy of Photo of Proof of Identity (Please attach Company ID or any Government Issued ID) 11) The Bid Evaluation and Award Criteria are Lowest Calculated Bid (LCB) and Lowest Calculated and Responsive Bid (LCRB), respectively. 12) The COMELEC reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 13) For further information, please refer to: MS. MARIAN R. ADA CRUZ Head, SBAC-AES Secretariat Address: SBAC Secretariat Office, Electoral Contests Adjudication Department, 8th Floor, Palacio del Gobernador, Intramuros, Manila Telephone Number: 8527-2986 Email Address: sbac@comelec.gov.ph 14) You may visit the following websites: For downloading of Bidding Documents: www.comelec.gov.ph Date Issued: 14 September 2026 (sgd)ALLEN FRANCIS B. ABAYA Chairperson Date signed: 12 September 2026 with tender notice no. SBAC Ref No. 07-2026-OVCS published on 02 Oct 2026. The tender expired on 06 Oct 2026. This tender is sourced from Philippines Government electronic procurement and is eligible for suppliers interested in Electronic Voting Machines, Election Management System. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15145034.