Procurement of Services of a Conference Integrator in Connection with Philippines Participation in Unwto and Apec Meetings - 1188982

The DEPARTMENT OF TOURISM in Philippines from Asian region had released this tender for Request for Quotation RFQ Procurement of Services of a Conference Integrator in Connection with Philippines Participation in Unwto and Apec MeetingsClosing Date Time 10092021 1000 AMProcurement Mode Negotiated Procurement - Small Value Procurement Sec 539Brief Terms of Reference for the Required Conference Integrator in ConnectionWith the Philippines Virtual Participation to the54th Unwto Meeting of the Commission for East Asia and the Pacific Cap 33rd Joint Unwto Commission Meeting of the Commission for East Asia and the Pacific Cap Unwto Commission for South Asia Csa And the58th Meeting of the Apec Tourism Working Group14-15 September 2021 Department of TourismRequirement Conference IntegratorRationaleThe Department of Tourism will Participate Virtually to the following Un World Tourism Organization Unwto and Asia Pacific Economic Cooperation Apec Meetings14 September 2021 200 Pm - 530 Pm Philippine Standard Time154th Unwto Meeting of the Commission for East Asia and the Pacific Cap233rd Joint Unwto Commission Meeting of the Commission for East Asia Andthe Pacific Cap and the Commission for South Asia Csa15 September 2021 0700 am - 1200 Pm Philippine Standard Time358th Apec Tourism Working Group Twg MeetingDue to the Prevailing Guidelines and Precautions The Philippines Participation to the above-Mentioned Unwto and Apec Meetings will be Virtual The Unwto Commission Meetings is Hosted by the Unwto Headquarters in Madrid Spain While the Apec Twg Meeting is Hosted by the Ministry of Business Innovation and Employment of New ZealandLegal BasisPursuant to Section 12I of Republic Act No 9593 Tourism Act The Office of Tourism Development Planning Research and Information Management Otdprim under the Tourism Development Td Sector is Mandated to Pursue the Departments Interests in Multilateral International and Regional Tourism Cooperation Agreements and Treaties With the Philippines as a Member State of the Unwto and a Member Economy of the Apec Twg The Department of Tourism is Mandated to Represent the Philippines in the Unwto and the Apec TwgIn this Regard The Dot Requires the Services of a Conference Integrator that will Assist in the Implementation of Conduct and Virtual Attendance of the Philippines in the Unwto and Apec Meetings as this is a Combination Senior and Technical Officials Level MeetingVenue The Officials and Project Officers shall Report to the Department of Tourism for the Said Meeting for a Formal Meeting Setup Therefore The Winning Bidder will be Requested to Report to the Dot Subject for Discussion on the Number of Personnel as Well as Observance of Health and Safety ProtocolsScope of ServicesThe Conference Integrator is Expected to Provide the following1Integrated Sound System with Monitors and Connectivity for Onlineconferencing2Three 3 Goose Microphones and Required Audio Connections3Three 3 Tv Monitor 55 or Larger For Video Display4High Resolution Video Camera For Video Input5Online Documentation and Recording of the Meetings6Photo Documentation of the Preparation as Well as during the Meetings7Provision of MealsDateNo Of PaxMeals13 September 2021 Preparatory Arrangements5 PaxAm Pm Snacks Lunch and Dinner14 September 20217 PaxPm Snacks Lunch and Dinner15 September 20217 PaxAm Snacks and Lunch8Provision of Rt-Pcr Test for Seven 7 Dot Officials and Officers9Table Arrangements including Cloth Overlay and Acrylic Barriers10 Ingress and Technical Run on 13 September 2021 And11Rt-Pcr Tests for Personnel Who will be Assisting Onsite for Technical MattersOther RequirementsMust be Filipino-Owned Operated and Legally Registered Professional Conference Organizer Production House Events Management EntityMust have Experience in Organizing International and Online Events in the Philippines Bidder to Submit Company Profile and Events Previously Handled Related to TourismTo Ensure the Proper Execution of the Meetings The Dot Requires the Submission of the Breakdown of the Bidders Proposal and Listing for the Production Management that shall be Deployed in the Department of TourismBudget Estimate The Project Costs Php 200000 Inclusive of All Fees and TaxesPayment Government ProcedurePrepared by and Contact PersonsMr Jaime Victor S BayhonanOic-ChiefInternational Relations DivisionJsbayhonanTourismGovPh IrdTourismGovPhMs Jem Micaiah M TurlaSenior Tourism Operations OfficerInternational Relations DivisionJmturlaTourismGovPh IrdTourismGovPhApproved byMr Warner M AndradaOic-DirectorOffice of Tourism Development PlanningResearch and Information Management with tender notice no. RFQ No. 2021 - 09 - 0098 published on 06 Sep 2021. The tender expired on 10 Sep 2021. This tender is sourced from Official Website and is eligible for suppliers interested in Asian bulk upload. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 1188982.