Supply & Delivery of Design, Development and Deployment of an Incident Reporting and Dispatch Management System (IRDMS) with AI chatbot, Cloud Infrastructure, Cybersecurity Services and Supporting Com

The PROVINCE OF SAMAR in Philippines from Asian region has released this tender for INVITATION TO BID FOR THE Supply & Delivery of Design, Development and Deployment of an Incident Reporting and Dispatch Management System (IRDMS) with AI chatbot, Cloud Infrastructure, Cybersecurity Services and Supporting Command Center Equipment for the Province of Samar- Office of the Provincial Governor 1) The PROVINCE OF SAMAR, through Trust Fund intends to apply the sum of THIRTY ONE MILLION PESOS (P31,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply & Delivery of Design, Development and Deployment of an Incident Reporting and Dispatch Management System (IRDMS) with AI chatbot, Cloud Infrastructure, Cybersecurity Services and Supporting Command Center Equipment for the Province of Samar- Office of the Provincial Governor. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The PROVINCE OF SAMAR now invites bids for the Supply & Delivery of Design, Development and Deployment of an Incident Reporting and Dispatch Management System (IRDMS) with AI chatbot, Cloud Infrastructure, Cybersecurity Services and Supporting Command Center Equipment for the Province of Samar. using the Green Purchasing or Sustainable Procurement. Delivery of the Goods is required One hundred eighty (180) calendar days after receipt of NTP . Bidders should have completed, at least ten (10) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. i) Bidding is open to all interested Bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR. 4) Interested Bidders may obtain further information from BAC Secretariat Capitol Compound Catbalogan City, Samar and inspect the Bidding Documents at the address given below from 8:00am to 5:00pm. 5) A complete set of Bidding Documents may be acquired by interested Bidders on September 25, 2026 to October 20, 2026 from the address given below BAC Office, Capitol Compound Catbalogan City, Samar upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of P25,000.00. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6) The PROVINCE OF SAMAR will hold a Pre-Bid Conference on October 6, 2026 at 10:00 o-clock in the morning, BAC Office, Capitol Compound Catbalogan City, Samar which shall be open to prospective Bidders. 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before October 20, 2026 at 10:00 o-clock in the morning. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on October 20, 2026 at 10:00 o-clock in the morning at BAC Office, Capitol Compound Catbalogan City, Samar. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) The PROVINCE OF SAMAR reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 11) For further information, please refer to: Atty. ALLAN P. RAMBANO BAC Chairman Capitol, Catbalogan City (055) 544-4060 bacsamar@yahoo.com.ph 12) You may visit the following websites: For downloading of Bidding Documents: Province of Samar Philgeps account September 24, 2026 (sgd.) Atty. ALLAN P. RAMBANO BAC Chairman with tender notice no. GS26092452 published on 02 Oct 2026. The tender is due to expire on 20 Oct 2026. This tender is sourced from Philippines Government electronic procurement and is eligible for suppliers interested in Dispatch system, Custom software development services, Information technology services, Software development services, Cyber security, Cloud software, Artificial Intelligence. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15144900.