Training Package Service

The PROVINCE OF SAMAR in Philippines from Asian region had released this tender for The Provincial Government of Samar invites all interested registered suppliers to submit in person or authorized representative quotation for- 1 lot TRAINING PACKAGE SERVICE Inclusion: - 6 Resource Speaker and 1 Facilitator Approved Budget for the Contract: P500,000.00 Requisitioning Office: Governor’s Office Supplier shall submit the following requirements: a. Duly signed Request for Quotation. Completeness of submission (Please attach sample/photo with specifications of item offered) b. PhilGEPS Registration Certificate c. Mayor’s/ Business Permit d. Security and Exchange Commission (SEC) or DTI or CDA Registration e. BIR Certificate of Registration f. Annual Income Tax Return (AITR) g. Tax Clearance h. Omnibus Sworn Statement Request for Quotation (RFQ) Forms may be secured from the Secretariat, Bids and Awards Committee starting October 2, 2026. Please submit in person or authorized representative your quotation. The last day of submission of quotation is on October 5, 2026 not later than 5 pm. The Provincial Government of Samar reserves the right to accept or reject any or all quotations and impose additional terms and conditions it may deem proper. Place of Submission: BAC Office Capitol Compound, Catbalogan, Samar TERMS OF REFERENCE I. PROJECT TITLE Training Package for the MICE Capacity Building on Events Management and Protocol for Samar Educators II. BACKGROUND AND RATIONALE The Province of Samar continues to strengthen its tourism development, cultural preservation, and promotions through community-centric marketing, high-impact events, and capability-building programs. In line with the Province’s goal to develop Samar into a Meetings, Incentives, Conventions, and Exhibitions/Events (MICE) destination, there is an urgent need to professionalize local event planning, operations, and protocol standards. Public school teachers, faculty, and academic personnel frequently play a central role in managing significant institutional, civic, and local community events. By equipping these Samar educators with formal competencies in event management, the Province can ensure that local activities are executed efficiently and effectively while seamlessly integrating MICE training into student learning frameworks. To achieve this, the Office of the Samar Provincial Tourism, Culture, and Arts Officer (OPTCAO) requires the procurement of a professional training package managed by competent industry practitioners to deliver a comprehensive, high-standard MICE capacity-building workshop. III. OBJECTIVES The project aims to: • Provide a clear understanding of MICE components, industry standards, and the Philippine MICE Roadmap to local education stakeholders • Equip public school teachers and faculty with specialized skills to manage DepEd-related and provincial events efficiently and effectively. • Professionalize local hosting protocols and site management operations. • Train educators in transferable event planning concepts that can be directly integrated into classroom instruction for student development. • Develop systemic competency among local partners in creating structured, high-quality, and memorable event environments. IV. SCOPE OF WORK The Service Provider shall undertake the following: A. Curriculum Delivery and Mentorship a. Conduct a consecutive three (3)-day comprehensive training program composed of: i. MICE 101 (Introduction to MICE - 1 Day): Covering the Philippine MICE Roadmap, Global Trends, Basics of Meetings & Conventions, Incentives 101, Exhibitions, and Events/Festivals. ii. MICE 102 (Event Strategic Planning - 2 Days): Covering Event Concept & Theme Development, Event Environment Design, Marketing/Promotion, Sustainable Events, Operations & Site Management, Protocol in MICE Events, and Event Budgeting. b. Deploy experienced industry experts and practitioners as Resource Speakers/Mentors and provide one (1) Training Assistant and a Program Facilitator to manage the session proper. B. Workshop Facilitation and Engagement a. Organize interactive elements, including icebreakers, energizers, quizzes, and a structured Group Workshop followed by interactive panel presentations and critiques. b. Manage the delivery of training participants comprised of educators and local coordinators. C. Coordination and Evaluation a. Maintain close coordination with the Provincial Tourism Office before, during, and after the workshop. b. Conduct post-event evaluations and gather participant feedback in consultation with the end-user. c. Standardize and issue Certificates of Attendance to all participants who successfully complete at least 80% of the training program. V. DELIVERABLES The Service Provider shall submit the following: 1. Pre-Event Deliverables: Final training program outline, schedule of modules, and confirmed profiles/bios of assigned industry mentors at least two weeks before execution. 2. Training Execution: Delivery of the 3-day training program. 3. Training Materials: Digital copies of all presentation slides and training session materials provided to authorized participants without additional fees. 4. Post-Event Documentation: Complete Post-Activity Report (PAR) containing participant evaluations, event documentation, and strategic recommendations, to be submitted within seven (7) working days after the training conclusion. VI. PROJECT DURATION The training project is scheduled to be implemented over a three (3)-day duration on October 2026, tentatively running from 8:00 AM to 5:00 PM daily. VII. PROJECT COST The approved Project Cost for the Training Package Fee is Php 500,000.00 (Non-VAT), inclusive of professional speaker fees, facilitator fees, training assistant support, certificates, digital materials, and post-activity reports. Note on Client Exclusions: In accordance with the proposal, this package cost excludes logistical requirements to be provided separately by the Provincial Government of Samar (End-User), which include: round-trip airfare (speakers and training assistant), single hotel accommodations with breakfast, local ground transportation, training venue/AV setup, and meals for the speakers and participants. VIII. MODE OF PAYMENT Procurement shall be conducted in accordance with applicable government procurement laws, rules, and regulations. IX. QUALIFICATIONS OF THE SERVICE PROVIDER The Service Provider must: • Must be an established, reputable training institution or organization specializing in the Meetings, Incentives, Conventions, and Exhibitions (M.I.C.E.) sector; • Must possess a proven track record of providing professional training programs developed and mentored by active industry practitioners and certified experts; and • Must demonstrate the organizational capacity to deploy qualified facilitators, assistants, and verified event management curriculum modules. X. PAYMENT TERMS Payments shall be made after the completion of the project complete with deliverables and reports needed in accordance with existing accounting and auditing rules and regulations. XI. PROJECT SUPERVISION AND COORDINATION The project shall be supervised by OPTCAO or its designated representative. All content and campaigns shall be subject to review and approval prior to publication. XII. CONFIDENTIALITY AND OWNERSHIP All materials, content, data, and outputs produced under this project shall be the property of the Provincial Government of Samar. The Service Provider shall treat all project-related information as confidential unless otherwise authorized. with tender notice no. 26100101 published on 02 Oct 2026. The tender expired on 05 Oct 2026. This tender is sourced from Philippines Government electronic procurement and is eligible for suppliers interested in Training services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15144914.