Conclusion of a framework agreement for the supply of basic laptop computers in the amount of up to 2,000 pieces during the 24-month period of the framework agreement (ID: 1356776)

The Provincial Police Headquarters in Wrocław in Poland from Europe region has released this tender for 1. The subject of the order is the conclusion of a framework agreement for the supply of basic laptop computers, in a quantity of up to 2,000 units, during the 24-month term of the framework agreement. 2. The delivery includes new basic laptop computers meeting all minimum requirements specified in Appendix No. 1.1 to the Technical Specifications (technical description of the offered equipment) and in Appendix No. A to the Description of the Subject Matter of the Order (concerning software for managing the computer network and printing devices) and in Appendix No. B to the Description of the Subject Matter of the Order (concerning the terms of the agreement), which constitute annexes to the agreement (PPU). 2.1. All requirements specified in the documents indicated above constitute minimum requirements, and their fulfillment is mandatory. Failure to meet the above-mentioned minimum requirements will result in rejection of the offer as inconsistent with the terms of the order pursuant to Article 226, paragraph 1, item 5 of the Public Procurement Act. 3. The Ordering Party requires that the offered service (equipment), including all ICT products, ICT services and ICT processes used to perform the contract, both as main elements and components, elements of the service provision environment or accompanying solutions, do not include, as of the date of submission of offers: 3.1. ICT products, ICT services or ICT processes indicated in the recommendation referred to in art. 33 sec. 4 of the Act of 5 July 2018 on the national cybersecurity system, stating their negative impact on the fundamental interest of state security; 3.2. An ICT product the type of which was specified in the decision on recognizing the supplier as a high-risk supplier, referred to in art. 67b sec. 15 of the Act of 5 July 2018 on the national cybersecurity system, or ICT services or ICT processes specified in that decision. 4. If the content of the offer, declaration or documents submitted with the offer or the Contractor's explanations indicates that the offer includes the solutions referred to in points 3.1 - 3.2 above, the offer shall be rejected pursuant to Article 226 paragraph 1 item 17 or item 19 of the Public Procurement Law. 5. To confirm compliance of the offered subject of the contract with the requirements specified above in points 3.1 – 3.2, the Contractor shall submit the relevant evidence along with the offer, i.e., a declaration, a template of which is provided as Appendix 1.2 to the Technical Specifications – List of ICT components used during the execution of the contract. The Contractor is obligated to clearly identify each offered ICT solution in the aforementioned list by providing the required information in the table. 6. The Ordering Party does not divide the order into lots. Therefore, the Ordering Party does not allow the submission of partial offers, as referred to in Art. 7, item 15 of the Public Procurement Law. The Contractor must submit an offer covering the entire range of products constituting the subject of the contract. 6.1. The order was covered by a single lot, covering the purchase of laptops of one type, because the subject of the contract is homogeneous in terms of functionality, technical specifications, and intended use. All ordered devices have identical technical requirements and will be used for similar daily business tasks. A framework agreement specifying a single basic type of laptop brings both economic and organizational benefits. It serves to eliminate increased contract execution costs and complications related to supply, service and warranty management, ensuring a unified hardware and IT environment. 7. The Ordering Party expects to conclude a framework agreement with 5 (five) Contractors whose offers prove to be the most advantageous among all submitted offers, after awarding points in accordance with the offer evaluation criteria specified in Chapter XIX of the ToR. The principles for awarding executive contracts are indicated in Chapter VI, point 13 of the ToR and in § 2 of the Draft provisions of the framework agreement (Annex No. 2.1 to the ToR). The offer validity period expires on December 28, 2026. The GDPR information clause is included in Chapter II of the ToR. The Ordering Party does not anticipate the application of the procedure referred to in Article 139 of the Public Procurement Law, the so-called "reverse procedure." The Ordering Party requires all contractors to submit the ESPD together with their offer. The Ordering Party anticipates granting advance payments for contract performance in accordance with the principles specified in § 2, section 13 of the framework agreement and § 2 section 16 of the draft implementation agreement. The Ordering Party does not require a performance security. The place of delivery will be the Ordering Party’s warehouses located in Wrocław: KWP warehouse in Wrocław at 31-33 Podwale Street, 48-80 Poznańska Street or another warehouse indicated by the Ordering Party. The exact delivery address will be provided to the Contractor in the invitation to submit a tender. The deadlines for completing the implementation agreements under individual invitations will be indicated in the implementation agreement and will be determined depending on the type and quantity of equipment. The Ordering Party anticipates the possibility of amending the concluded agreement in relation to the content of the selected offer within the scope indicated in § 4 of the FRAMEWORK PPU, constituting Appendix No. 2 to the ToR. 1. The persons authorized to contact the Contractors are: 1.1. in formal matters: an employee of the Public Procurement and Aid Funds Department of KWP in Wrocław – Mr. Adam Balicki, tel. +48 47 8713973; 1.2. in substantive matters related to the subject of the contract: employee of the Teleinformatics Department of the Provincial Police Headquarters in Wrocław – Mr. Łukasz Kwieciński, tel. 47 871 4215. 2. Pursuant to Art. 61 sec. 1 of the Public Procurement Law, "Communication in the contract award procedure and competition, including the submission of offers, requests to participate in the procedure or competition, the exchange of information and the transmission of documents or declarations between the contracting authority and the contractor, taking into account the exceptions specified in the Act, shall be carried out using electronic means of communication." 3. This public procurement procedure is conducted in Polish via platformzakupowa.pl (hereinafter also referred to as the "Platform"), at: https://platformazakupowa.pl/transakcja/1356776 with tender notice no. 653616-2026 published on 24 Sep 2026. The tender is due to expire on 30 Sep 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in laptop. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 14954694.