Delivery of computers, monitors and laptops with accessories for secondary schools as part of the project

The The city of Zamość in Poland from Europe region has released this tender for 1. The subject of the contract is the supply of teaching aids in the form of computers, monitors, and laptops with accessories to schools supported by the project "Development of vocational education in schools in the City of Zamość II", co-financed by the European Union under the European Social Fund under the European Funds for Lublin Province 2021-2027 Programme, Priority 10 Better education, Measure 10.04 Vocational education. The main objective of the projects is to increase the effectiveness, quality, and attractiveness of vocational education in schools for which the City of Zamość is the managing body, i.e. for: a) Secondary School Complex No. 1 in Zamość, b) Secondary School Complex No. 2 in Zamość, c) Secondary School Complex No. 3 in Zamość. 2. The Ordering Party is the Beneficiary of the project and purchases teaching aids for schools operated by the City of Zamość, i.e.: Secondary School Complex No. 1 in Zamość, Secondary School Complex No. 2 in Zamość, and Secondary School Complex No. 3 in Zamość. After purchase, the aids will be transferred to the above-mentioned schools for the purpose of carrying out the teaching tasks specified in the projects. 3. The detailed scope of the order includes: 1) delivery of IT equipment and software to schools, including delivery to the destination; 2) provision of a warranty and warranty service as well as technical support for the delivered equipment; 3) granting a software license; 4) provision of documentation for the delivered equipment. 4. The Ordering Party does not allow partial offers. 5. A detailed list and specification of the equipment covered by the subject of the order is included in the Description of the Subject Matter of the Order, which constitutes Annex 1 to this invitation to negotiate. 6. Place of delivery (according to Appendix No. 1 to the invitation to negotiations): Poland, Lublin Voivodeship, Zamość: a) items 1-6 - Secondary School Complex No. 1, ul. Łukasińskiego 8, 22-400 Zamość, b) items 7-8 - Secondary School Complex No. 2, ul. Szczebrzeska 41, 22-400 Zamość, c) item 9 - Secondary School Complex No. 3, ul. Zamoyskiego 62, 22-400 Zamość. 7. Delivery and assembly of the devices being the subject of the contract will take place at the Ordering Party's designated premises, at a time agreed with the Ordering Party. 8. The Contractor is obliged to deliver brand new, technically unmodified equipment covered by the subject of the order. The Ordering Party accepts delivery of equipment that has undergone technical modification provided that the manufacturer's written consent to such modification is submitted together with such equipment. 9. The Contractor will provide a warranty period of no less than 24 months for the delivered equipment, counted from the date of signing the final acceptance protocol without reservations. 10. The delivery of the subject of the order must be accompanied by (in paper or electronic form) instruction manuals, approvals, certificates, and warranty cards prepared in Polish,operating and maintenance conditions. 11. The costs of loading, transport, and unloading the delivery at the destination, as well as assembly costs if assembly by the Contractor is a condition for obtaining a warranty on the purchased equipment, will be charged to the Contractor as part of the price for the execution of the order. 12. The Contractor is obligated to perform the order under the terms and conditions described in this invitation to negotiate and in the draft agreement, constituting Appendix No. 9 to this invitation to negotiate. 13. The Ordering Party hereby informs that the names of manufacturers, trademarks, patents, or origins, sources, or specific processes appearing in the annexes to the invitation, in relation to the required materials, devices, equipment, or goods, are to be treated as examples and permits the use of equivalent materials and devices in the execution of the order, provided that they guarantee technical, functional, and operational parameters not inferior to those assumed. Detailed equivalence criteria are specified in the Description of the Subject Matter of the Order (DOS) - Appendix No. 1 to the invitation to negotiate. 14. When performing the subject of the contract, the Contractor is obliged to ensure accessibility of the service to all users, with particular emphasis on accessibility for disabled people – in accordance with art. 100 sec. 1 of the Public Procurement Law. 15. The Ordering Party declares that the subject of the contract will be intended for educational institutions within the meaning of art. 83 sec. 1 item 26 of the Act of 11 March 2004 on Value Added Tax (Journal of Laws of 2026 item 1263), allowing for the application of a preferential VAT rate, in accordance with Annex No. 8 to the Act. After concluding the contract award agreement, the Contractor will receive a certificate from the Ordering Party confirming compliance with the condition specified in art. 83 sec. 1 item 26 of the aforementioned Act. The VAT rates specified in Appendix No. 2 to the invitation to negotiations - Price calculation form - result from the individual interpretation of the Director of the National Tax Information held by the Ordering Party (reference number: 0113-KDIPT1-1.4012.172.2025.3.AK).provided that they guarantee the achievement of technical, functional, and operational parameters not worse than assumed. Detailed equivalence criteria are specified in the Description of the Subject Matter of the Order (DPO) - Appendix No. 1 to the invitation to negotiate. 14. When performing the subject matter of the order, the Contractor is obliged to ensure accessibility of the service to all users, with particular emphasis on accessibility for disabled persons – in accordance with Art. 100 sec. 1 of the Public Procurement Law. 15. The Ordering Party declares that the subject matter of the order will be intended for educational institutions within the meaning of Art. 83 sec. 1 item 26 of the Act of 11 March 2004 on Goods and Services Tax (Journal of Laws of 2026 item 1263), allowing for the application of a preferential VAT rate, in accordance with Appendix No. 8 to the Act. After concluding the contract award agreement, the Contractor will receive a certificate from the Ordering Party confirming compliance with the condition specified in Art. 83 sec. 1 item 26 of the aforementioned Act. The VAT rates specified in Appendix No. 2 to the invitation to negotiations - Price calculation form - result from the individual interpretation of the Director of the National Tax Information held by the Ordering Party (reference number: 0113-KDIPT1-1.4012.172.2025.3.AK).provided that they guarantee the achievement of technical, functional, and operational parameters not worse than assumed. Detailed equivalence criteria are specified in the Description of the Subject Matter of the Order (DPO) - Appendix No. 1 to the invitation to negotiate. 14. When performing the subject matter of the order, the Contractor is obliged to ensure accessibility of the service to all users, with particular emphasis on accessibility for disabled persons – in accordance with Art. 100 sec. 1 of the Public Procurement Law. 15. The Ordering Party declares that the subject matter of the order will be intended for educational institutions within the meaning of Art. 83 sec. 1 item 26 of the Act of 11 March 2004 on Goods and Services Tax (Journal of Laws of 2026 item 1263), allowing for the application of a preferential VAT rate, in accordance with Appendix No. 8 to the Act. After concluding the contract award agreement, the Contractor will receive a certificate from the Ordering Party confirming compliance with the condition specified in Art. 83 sec. 1 item 26 of the aforementioned Act. The VAT rates specified in Appendix No. 2 to the invitation to negotiations - Price calculation form - result from the individual interpretation of the Director of the National Tax Information held by the Ordering Party (reference number: 0113-KDIPT1-1.4012.172.2025.3.AK). with tender notice no. 701757-2026 published on 12 Oct 2026. The tender is due to expire on 10 Jan 2027. This tender is sourced from TED Europa and is eligible for suppliers interested in Teaching equipment. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15408108.