Delivery of mechanical and pneumatic parts for the performance of level 5 P5 repair maintenance activities for Metropolis 98B metro vehicles in 2028-2030

The Warsaw Metro Sp. z o. o. in Poland from Europe region has released this tender for 1. The subject of the Order is the delivery of mechanical-pneumatic parts for the performance of fifth-level P5 repair maintenance activities on Metropolis 98B metro vehicles in the years 2028-2030. 2. The subject of the Order includes the delivery of spare parts for Metropolis 98B metro vehicles, indicated in the document entitled "List of Ordered Parts", constituting Appendix No. 1 to the Technical Specifications (hereinafter also: "ST"), constituting Appendix No. 1 to the Terms of Reference (hereinafter also: "SWZ") and being an integral part thereof. 3. The Contractor will provide a warranty for the supplied spare parts under the terms and conditions specified in the ST (Appendix No. 1 to the SWZ) and in the Model Agreement (Appendix No. 2 to the SWZ). For a period equal to the period of the granted warranty, the Subject of the Order will be covered by a warranty. 4. The subject of the Order will be completed in accordance with the tender documentation, i.e.: the Technical Specifications (SWZ) and its appendices, in particular the Technical Specifications (ST) and the Contract Template (Appendix No. 2 to the Technical Specifications). 5. The Ordering Party accepts offers for parts equivalent to the original parts indicated by the Ordering Party in Appendix No. 1 to the Technical Specifications. If equivalent parts are offered, they must have the same parameters as the original parts, while meeting the functional requirements of the original parts, and be compatible with other vehicle components. The Ordering Party requires that the manufacturer of equivalent parts has a Quality Management System implemented within their company. The Contractor who offers the supply of equivalent parts is obliged to: - declare in the offer form that it offers and will deliver equivalent parts, - indicate in the offer the items from Appendix No. 1 to the Technical Specifications for which it offers equivalent parts, - include in the offer data on the offered equivalent parts, i.e. the names of the equivalent parts, manufacturers of equivalent parts, catalogue numbers/designations of equivalent parts, and the Contractor is obliged to describe the offered equivalent parts in the offer in a manner enabling the Ordering Party to clearly determine which equivalent parts the Contractor offers in a given item of the offer form (a given item of Appendix No. 1 to the Technical Specifications), - submit with the offer the relevant evidence referred to in point 12 of the Technical Specifications, i.e.: 1) a copy of the Quality Management System implementation certificate, issued by the accreditation body, for the manufacturer of the offered equivalent parts, 2) a copy of the assessment of the significance of the change (made on its own and at its own expense) concerning the offered equivalent parts. The result of such an assessment must be classified as a non-significant change, unrelated to safety. Based on the assessment of the significance of the change, the Contractor will submit a declaration (in accordance with Annex 3 to the Technical Specifications) confirming the following equivalence criteria: the reversibility of the change and the consequences of failure are low; 3) a copy of the declaration issued by the vehicle manufacturer or a body notified and authorized by the Office of Rail Transport,that these parts can be used in the ones operated by Metro Warszawskie Sp. z o. o. vehicles for which a "Certificate of Authorization to Operate a Railway Vehicle Type" No. T/2001/0137 was issued by the Chief Railway Inspector, pursuant to the Rail Transport Act of 28 March 2003, that they are substitutable with the original ones with the same parameters and requirements; 4) a copy of the complete technical, operational and operational documentation, along with the Technical and Technical Specifications (WTWiO). The Ordering Party will acquire the right to use the above-mentioned documentation under the terms specified in the Model Agreement (Annex No. 2 to the Technical and Technical Specifications). The documentation should include: manufacturer's numbers, their parameters, recycling principles; 5) The Contractor implementing the change is obliged to analyze it and classify it into one of six categories in accordance with the EU Commission Implementing Regulation No. 402/2013 and, if necessary, through an assessment body, assess the correctness of the risk management process and prepare an appropriate report. The assessment body must meet the criteria specified in Annex II to the aforementioned Regulation. 402/2013; 6) a copy of the full documentation confirming that the change significance assessment process has been carried out, in order to demonstrate that the products offered meet the requirements specified by the Ordering Party. If the Contractor fails to submit the evidence referred to above and in point 12.1 subpoints 1) – 6) of the ToR, or if the evidence submitted is incomplete, the Ordering Party, acting in accordance with Art. 107 sec. 2 of the Public Procurement Act, will request its submission or supplementation within a specified timeframe. If the Contractor declares in the bid form that it offers the supply of equivalent parts for a given task but fails to provide data specifying which equivalent parts it is offering, the Ordering Party will reject the bid for that task pursuant to Art. 226 sec. 1 item 5 of the Public Procurement Act.Regulation 402/2013; 6) a copy of the full documentation confirming that the change significance assessment process has been carried out, in order to demonstrate that the products offered meet the requirements specified by the Ordering Party. If the Contractor fails to submit the evidence referred to above and in point 12.1 subpoints 1) – 6) of the ToR, or if the evidence submitted is incomplete, the Ordering Party, acting in accordance with Art. 107 sec. 2 of the Public Procurement Act, will request its submission or supplementation within a specified timeframe. If the Contractor declares in the bid form that it offers the supply of equivalent parts for a given task but fails to provide data specifying which equivalent parts it is offering, the Ordering Party will reject the bid for that task pursuant to Art. 226 sec. 1 item 5 of the Public Procurement Act.Regulation 402/2013; 6) a copy of the full documentation confirming that the change significance assessment process has been carried out, in order to demonstrate that the products offered meet the requirements specified by the Ordering Party. If the Contractor fails to submit the evidence referred to above and in point 12.1 subpoints 1) – 6) of the ToR, or if the evidence submitted is incomplete, the Ordering Party, acting in accordance with Art. 107 sec. 2 of the Public Procurement Act, will request its submission or supplementation within a specified timeframe. If the Contractor declares in the bid form that it offers the supply of equivalent parts for a given task but fails to provide data specifying which equivalent parts it is offering, the Ordering Party will reject the bid for that task pursuant to Art. 226 sec. 1 item 5 of the Public Procurement Act. with tender notice no. 690410-2026 published on 07 Oct 2026. The tender is due to expire on 13 Nov 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Parts of locomotives or rolling stock. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15292354.