Development of a concept and design documentation for the expansion and reconstruction of the building at 20B Filipowska Street in Suwałki, along with the necessary infrastructure for a care and educational facility.

The The city of Suwałki in Poland from Europe region has released this tender for 1. The subject of the contract is the development of a concept and design documentation for the expansion and reconstruction of the building at 20B Filipowska Street in Suwałki, along with the necessary infrastructure, for the needs of a care and educational facility in Suwałki. The building covered by the contract is characterized by historical value. It was built in the second half of the 19th century in a barracks complex. The documentation requires approval from the conservator. 2. A detailed description of the subject of the contract is included in Appendix 2 to the Technical Specifications for Construction. 3. The Contractor is obligated to ensure that the subject of the contract is performed by persons with appropriate professional qualifications appropriate to the functions entrusted to them. 4. Due to the fact that the documentation prepared by the Contractor will constitute a description of the subject of the contract constituting an annex to the Technical Specifications for the implementation of construction works pursuant to the Act of September 11, 2019 – Public Procurement Law, the Contractor undertakes to prepare the documentation in such a way that it meets all requirements of the Public Procurement Law. 5. Design documentation describing the proposed materials and equipment should be prepared in accordance with Article 99 of the Public Procurement Law. The subject of the contract may not be described in a manner that could hinder fair competition, in particular by specifying trademarks, patents, or the origin, source, or specific process that characterizes products or services provided by a specific contractor, if this could lead to favoring or eliminating certain contractors or products. The subject of the contract may be described by specifying trademarks, patents, or the origin, source, or specific process that characterizes products or services provided by a specific contractor, if the contractor cannot describe the subject of the contract in a sufficiently precise and understandable manner, and such specification is accompanied by the words "or equivalent." In such a case, the contractor shall indicate in the description of the subject of the contract the criteria used to assess equivalence. The subject of the contract should be described in accordance with Article 101 of the Public Procurement Law. 6. Technical documentation should take into account the provisions of Article 100 of the Public Procurement Law. i.e. "In the case of contracts intended for use by natural persons, including the contracting authoritys employees, the description of the subject of the contract shall be prepared taking into account the requirements for accessibility for disabled persons and design for all users, unless this is not justified by the nature of the subject of the contract. If the requirements referred to in paragraph 1 result from an act of European Union law, the subject of the contract, in terms of requirements for accessibility for disabled persons and design for all users, shall be described by reference to that act." 7. Pursuant to Article 101 paragraph 4 of the Act, where the subject of the contract is described using standards, technical assessments,technical specifications and technical reference systems, the Ordering Party accepts solutions equivalent to those described. Furthermore, it should be assumed that all such references are accompanied by the words "or equivalent." Indicating the equivalence of the offered solution in accordance with Art. 101, section 5 of the Act and under the principles set out therein rests with the Contractor. 8. In the case of a description using standards, equivalent solutions are considered to be those that ensure compliance with the minimum requirements specified in the standard at a level no worse than that described in the relevant standards. In the case of standards referenced in the Specifications of Conformity (unless specified in detail), current standards are understood. In other cases (description of the subject of the contract using technical assessments, technical specifications and technical reference systems), equivalent is considered to be a product, material or system with technical, functional and quality parameters no worse than those specified in the description of the subject of the contract. CHANGES to the contract are specified in Appendix No. 7 to the Specifications of Conformity (due to the limitations of the procurement notice, the full text is included in the Annex to the Specifications of Conformity). The Ordering Party informs that in accordance with Art. 139 of the Act, may first examine and evaluate the offers, and then subjectively qualify the Contractor whose offer was rated the highest, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. General information: 1) In public procurement procedures, communication between the Contracting Authority and contractors takes place using the e-Procurement Platform, which is available at https://ezamowienia.gov.pl. 2) Use of the e-Procurement Platform is free of charge. 3) The Contracting Authority designates the following contact persons with contractors: Anna Zackiewicz – procedural matters, tel.: 087 562 82 73, email: zp@um.suwalki.pl, azackiewicz@um.suwalki.pl, Janusz Zawadzki, Paweł Perkowski – substantive matters; Form of offer: 1) pursuant to art. 63 sec. 1 of the Public Procurement Law, in public procurement procedures, offers must be submitted, under pain of nullity, in electronic form, i.e. signed with a qualified electronic signature; 2) The offer should be prepared in Polish, in electronic form. It is recommended that the offer and declarations be prepared in PDF format and signed with a signature in PadES format. Due to the limitations of the procurement notice, the full text is available in the tender documentation.In the case of standards cited in the ToR (unless specified in detail), the current standards are understood. In other cases (description of the subject of the contract using technical assessments, technical specifications, and technical reference systems), equivalent is considered to be a product, material, or system with technical, functional, and quality parameters not inferior to those specified in the description of the subject of the contract. AMENDMENTS to the contract are specified in Appendix No. 7 to the ToR (due to the limitations of the procurement notice, the full text is included in the appendix to the ToR). The Contracting Authority hereby informs that, in accordance with Art. 139 of the Act, it may first examine and evaluate the offers, and then subjectively qualify the Contractor whose offer received the highest score, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. General information: 1) In public procurement proceedings, communication between the Contracting Authority and contractors takes place using the e-Procurement Platform, which is available at https://ezamowienia.gov.pl. 2) Use of the e-Procurement Platform is free of charge. 3) The Ordering Party appoints the following contact persons for contractors: Anna Zackiewicz – procedural matters, tel.: 087 562 82 73, email: zp@um.suwalki.pl, azackiewicz@um.suwalki.pl, Janusz Zawadzki, Paweł Perkowski – substantive matters; Offer format: 1) in accordance with art. 63 sec. 1 of the Public Procurement Law, in the contract award procedure, the offer must be submitted, under pain of nullity, in electronic form, i.e. signed with a qualified electronic signature; 2) the offer should be prepared in Polish, in electronic form – it is recommended to prepare the offer and declarations in PDF format and sign with a signature in PadES format. Due to the limitations of the contract notice – the full text can be found in the Technical Specification for Contracts.In the case of standards cited in the ToR (unless specified in detail), the current standards are understood. In other cases (description of the subject of the contract using technical assessments, technical specifications, and technical reference systems), equivalent is considered to be a product, material, or system with technical, functional, and quality parameters not inferior to those specified in the description of the subject of the contract. AMENDMENTS to the contract are specified in Appendix No. 7 to the ToR (due to the limitations of the procurement notice, the full text is included in the appendix to the ToR). The Contracting Authority hereby informs that, in accordance with Art. 139 of the Act, it may first examine and evaluate the offers, and then subjectively qualify the Contractor whose offer received the highest score, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. General information: 1) In public procurement proceedings, communication between the Contracting Authority and contractors takes place using the e-Procurement Platform, which is available at https://ezamowienia.gov.pl. 2) Use of the e-Procurement Platform is free of charge. 3) The Ordering Party appoints the following contact persons for contractors: Anna Zackiewicz – procedural matters, tel.: 087 562 82 73, email: zp@um.suwalki.pl, azackiewicz@um.suwalki.pl, Janusz Zawadzki, Paweł Perkowski – substantive matters; Offer format: 1) in accordance with art. 63 sec. 1 of the Public Procurement Law, in the contract award procedure, the offer must be submitted, under pain of nullity, in electronic form, i.e. signed with a qualified electronic signature; 2) the offer should be prepared in Polish, in electronic form – it is recommended to prepare the offer and declarations in PDF format and sign with a signature in PadES format. Due to the limitations of the contract notice – the full text can be found in the Technical Specification for Contracts.Anna Zackiewicz – procedural matters, tel.: 087 562 82 73, email: zp@um.suwalki.pl, azackiewicz@um.suwalki.pl, Janusz Zawadzki, Paweł Perkowski – substantive matters; Form of the offer: 1) in accordance with art. 63 sec. 1 of the Public Procurement Law, in the contract award procedure, the offer must be submitted, under pain of nullity, in electronic form, i.e. signed with a qualified electronic signature; 2) the offer should be prepared in Polish, in electronic form – it is recommended to prepare the offer and declarations in PDF format and sign with a signature in PadES format. Due to the limitations of the contract notice – the full text can be found in the SWZAnna Zackiewicz – procedural matters, tel.: 087 562 82 73, email: zp@um.suwalki.pl, azackiewicz@um.suwalki.pl, Janusz Zawadzki, Paweł Perkowski – substantive matters; Form of the offer: 1) in accordance with art. 63 sec. 1 of the Public Procurement Law, in the contract award procedure, the offer must be submitted, under pain of nullity, in electronic form, i.e. signed with a qualified electronic signature; 2) the offer should be prepared in Polish, in electronic form – it is recommended to prepare the offer and declarations in PDF format and sign with a signature in PadES format. Due to the limitations of the contract notice – the full text can be found in the SWZ with tender notice no. 699198-2026 published on 09 Oct 2026. The tender is due to expire on 13 Nov 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Architectural, construction, engineering and inspection services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15396820.