Implementation of e-Services in the Sompolno Commune

The Gmina Sompolno in Poland from Europe region had released this tender for 1 The subject of the contract is the implementation of e-Services in the Sompolno Commune 2 The contract covers in particular the following tasks 1 Implementation of systems enabling the use of public e-services a GIS domain system Road Infrastructure Management creation of a program for road records along with e-applications processing b GIS domain system Spatial Planning and Municipal Geoportal Purchase and implementation of a program for spatial management along with the digitization of applicable planning documents c Purchase and implementation of an electronic document circulation system with an e-services portal d Customer portal along with the development and launch of e-services e Purchase and implementation of an electronic customer service system modernization of domain systems and a communication broker communication of domain programs with document circulation along with a document repository f Purchase and implementation of a program for handling public procurement procedures As a result of the implementation of this project 15 new currently unavailable e-services will be implemented including 10 at maturity level 4 and 5 at 5 maturity level 1 Downloading order documents and submitting offers maturity level 4 2 Electronic processing of real estate tax for individuals - maturity level 4 3 Electronic processing of real estate tax for legal entities - maturity level 4 4 Electronic processing of agricultural tax for individuals - maturity level 4 5 Electronic processing of tax on means of transport - maturity level 4 6 Electronic processing of liabilities for municipal waste management - maturity level 5 7 Submitting an application for an extract and an outline from the local spatial development plan - maturity level 4 8 Submitting an application for a certificate of plot designation in the local spatial development plan - maturity level 4 9 Application for an extract and an extract from the study POG - maturity level 4 10 Application for a certificate from the study POG - maturity level 4 11 Application for determining the sequence number building - maturity level 4 12 Application for a permit for the location reconstruction of an exit - maturity level 5 13 Application for a decision regarding the location of the route of the planned cable connection - maturity level 5 14 Application for a decision for the temporary occupation of a road right-of-way - maturity level 5 15 Application for a decision for the placement of devices in a road right-of-way - maturity level 5 2 System user training and cybersecurity training 3 Delivery of an info kiosk 3 The subject of the contract must be implemented for all users including in particular the requirements for accessibility for disabled persons 4 Subjective means of evidence 1 In order to confirm the compliance of the offered products with the Ordering Party s requirements within the scope indicated in the description of the subject of the contract on the basis of art 106 sec 1 in conjunction with art 107 sec 1 of the Public Procurement Act The Ordering Party requests that the tender be accompanied by the evidence confirming the compliance of the solutions offered by the Contractor with the Ordering Party s requirements i e the provided software sample 2 The sample constitutes the evidence used to confirm the compliance of the offered solution with the OPZ requirements Failure to demonstrate compliance with the requirements specified by the Ordering Party using a sample will be treated as non-compliance of the offer content with the terms of the contract 3 Detailed requirements regarding the content of the sample and the method of its testing are included in the Appendix to the Technical Specifications Sample Testing 4 The Ordering Party pursuant to Art 65 sec 1 item 4 of the Public Procurement Law waives the requirement to use electronic means of communication with respect to the software sample part of the tender which constitutes the evidence in question 5 Therefore pursuant to Art 65 sec 2 of the Public Procurement Law the Ordering Party requires that the above-mentioned sample containing two portable drives prepared in accordance with the guidelines set out in the Appendix to the Technical Specification for Sample Testing be delivered a via a postal operator within the meaning of the Act of 23 November 2012 - Postal Law i e Journal of Laws of 2025 item 366 as amended or b in person or c via a messenger to the Ordering Party s address Municipal Office in Sompolno ul 11 Listopada 15 62-610 Sompolno by the deadline for submission of offers i e by 09 10 2026 10 00 AM on the Ordering Party s purchasing platform before the deadline for submission of offers 6 The sample must be submitted in a tightly closed package that prevents tampering without tearing bearing the name and address of the Contractor the name and address of the Ordering Party the procedure reference number RZ 271 6 2026 and the annotation Software sample do not open before 09 10 2026 10 15 AM 7 Regardless of the above the Contractor shall submit the remaining documents comprising the offer in electronic form on the Ordering Party s purchasing platform in accordance with Art 65 sec 3 of the Public Procurement Law 8 The date of offer submission is understood as the date it is received on the Platform while the date of sample submission is understood as the date and time of its receipt at the Ordering Party s registered office at the address indicated above in point 4 9 The Ordering Party will return the submitted samples in accordance with the principles arising from Art 77 of the Public Procurement Law 10 The Ordering Party does not anticipate covering the costs of sample preparation Other terms and obligations of the parties are contained in the draft agreement constituting an annex to the Specification of Technical Specifications 3 Detailed requirements regarding the content of the sample and the method of testing are included in the Appendix to the Technical Specifications Sample Testing 4 The Ordering Party pursuant to art 65 sec 1 item 4 of the Public Procurement Act waives the requirement to use electronic means of communication with regard to part of the offer the software sample which constitutes the subject evidence 5 In connection with the above pursuant to art 65 sec 2 of the Public Procurement Act the Ordering Party requires that the above-mentioned sample containing two portable drives prepared in accordance with the guidelines included in the Appendix to the Technical Specifications Sample Testing be delivered a via a postal operator within the meaning of the Act of 23 November 2012 Postal Law i e Journal of Laws of 2025 item 366 as amended or b in person or c by a messenger to the Ordering Party s address Municipal Office in Sompolno ul 11 Listopada 15 62-610 Sompolno by the deadline for submission of offers i e by 09 10 2026 10 00 AM on the Ordering Party s purchasing platform before the deadline for submission of offers 6 The sample should be submitted in a tightly closed package preventing its tampering without tearing marked with the name and address of the Contractor the name and address of the Ordering Party the reference number of the procedure RZ 271 6 2026 and the annotation Software sample do not open before 09 10 2026 10 15 AM 7 Notwithstanding the above the remaining documents comprising the offer in accordance with art 65 sec 3 of the Public Procurement Law shall be submitted by the Contractor in electronic form on the Ordering Party s purchasing platform 8 The date of offer submission is the date it is received by the Platform while the date of sample submission is the date and time of its receipt at the Ordering Party s registered office at the address indicated above in point 4 9 The Ordering Party will return submitted samples in accordance with the principles set out in Article 77 of the Public Procurement Law 10 The Ordering Party does not anticipate covering the costs of sample preparation Other terms and obligations of the parties are contained in the draft agreement which is an annex to the ToR 3 Detailed requirements regarding the content of the sample and the method of testing are included in the Appendix to the Technical Specifications Sample Testing 4 The Ordering Party pursuant to art 65 sec 1 item 4 of the Public Procurement Act waives the requirement to use electronic means of communication with regard to part of the offer the software sample which constitutes the subject evidence 5 In connection with the above pursuant to art 65 sec 2 of the Public Procurement Act the Ordering Party requires that the above-mentioned sample containing two portable drives prepared in accordance with the guidelines included in the Appendix to the Technical Specifications Sample Testing be delivered a via a postal operator within the meaning of the Act of 23 November 2012 Postal Law i e Journal of Laws of 2025 item 366 as amended or b in person or c by a messenger to the Ordering Party s address Municipal Office in Sompolno ul 11 Listopada 15 62-610 Sompolno by the deadline for submission of offers i e by 09 10 2026 10 00 AM on the Ordering Party s purchasing platform before the deadline for submission of offers 6 The sample should be submitted in a tightly closed package preventing its tampering without tearing marked with the name and address of the Contractor the name and address of the Ordering Party the reference number of the procedure RZ 271 6 2026 and the annotation Software sample do not open before 09 10 2026 10 15 AM 7 Notwithstanding the above the remaining documents comprising the offer in accordance with art 65 sec 3 of the Public Procurement Law shall be submitted by the Contractor in electronic form on the Ordering Party s purchasing platform 8 The date of offer submission is the date it is received by the Platform while the date of sample submission is the date and time of its receipt at the Ordering Party s registered office at the address indicated above in point 4 9 The Ordering Party will return submitted samples in accordance with the principles set out in Article 77 of the Public Procurement Law 10 The Ordering Party does not anticipate covering the costs of sample preparation Other terms and obligations of the parties are contained in the draft agreement which is an annex to the ToR 6 The sample must be submitted in a tightly closed package that prevents tampering without tearing bearing the name and address of the Contractor the name and address of the Ordering Party the procedure reference number RZ 271 6 2026 and the annotation Software sample do not open before 09 10 2026 10 15 AM 7 Regardless of the above the Contractor shall submit the remaining documents comprising the offer in electronic form on the Ordering Party s purchasing platform in accordance with Art 65 sec 3 of the Public Procurement Law 8 The date of offer submission is understood as the date it is received on the Platform while the date of sample submission is understood as the date and time of its receipt at the Ordering Party s registered office at the address indicated above in point 4 9 The Ordering Party will return the submitted samples in accordance with the principles arising from Art 77 of the Public Procurement Law 10 The Ordering Party does not anticipate covering the costs of sample preparation Other terms and obligations of the parties are contained in the draft agreement constituting an annex to the Specification of Technical Specifications 6 The sample must be submitted in a tightly closed package that prevents tampering without tearing bearing the name and address of the Contractor the name and address of the Ordering Party the procedure reference number RZ 271 6 2026 and the annotation Software sample do not open before 09 10 2026 10 15 AM 7 Regardless of the above the Contractor shall submit the remaining documents comprising the offer in electronic form on the Ordering Party s purchasing platform in accordance with Art 65 sec 3 of the Public Procurement Law 8 The date of offer submission is understood as the date it is received on the Platform while the date of sample submission is understood as the date and time of its receipt at the Ordering Party s registered office at the address indicated above in point 4 9 The Ordering Party will return the submitted samples in accordance with the principles arising from Art 77 of the Public Procurement Law 10 The Ordering Party does not anticipate covering the costs of sample preparation Other terms and obligations of the parties are contained in the draft agreement constituting an annex to the Specification of Technical Specifications with tender notice no. 664005-2026 published on 06 Oct 2026. The tender expired on 09 Oct 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Geographic information systems (GIS or equivalent), Internet domain names. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15266118.