Microsoft software license purchase brokerage service

The City of Lodz - Lodz City Hall in Poland from Europe region had released this tender for [numbering consistent with the Technical Specifications] 4.1 The subject of the order is the conclusion of a framework agreement for brokerage services in the purchase of Microsoft software licenses under the MPSA (Microsoft Products and Services Agreement) sales programs. 4.2 A detailed description of the subject of the order can be found in Appendix No. 1 to the Technical Specifications and in the relevant provisions of the agreement, Appendix 5 to the Technical Specifications. 4.3 The Ordering Party does not envisage the submission of variant or partial offers. 6. ORDER COMPLETION TIME 6.1 Order completion deadline: from the date of conclusion of the agreement for a period of 36 months. 6.2 The deadlines for completing individual executive orders (delivery of licenses/subscriptions for Microsoft software), the subject of which is covered by the framework agreement, are a maximum of 5 business days from the date of sending the order by the Ordering Party. This deadline depends on the Contractor's offer and constitutes a criterion for evaluating offers in the procedure for concluding the framework agreement. 1. ORDERING AUTHORITY: City of Łódź – Office of the City of Łódź ul. Piotrkowska 104 90-926 Łódź acting as an entity performing the tasks of the Central Contracting Authority in accordance with art. 44 sec. 2 and art. 49 of the Public Procurement Law Act ENTITY RUNNING THE PROCEDURE: Public Procurement Division in the Department of Office Organization and Resident Service of the City of Łódź, ul. ks. Ignacego Skorupki 21, 90-532 Łódź 16.7. Pursuant to art. 257 of the Public Procurement Law, the Contracting Authority does not envisage the possibility of annulment of the procedure in question if the public funds which the Contracting Authority intended to allocate to finance all or part of the contract have not been granted to it. 39. INFORMATION CLAUSE PURSUANT TO ARTICLES 13 AND 14 OF THE GDPR 39.1 in accordance with art. 13 sec. 1 and 2 of the General Data Protection Regulation of 27 April 2016 (Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of data and on the free movement of such data, and repealing Directive 95/46/EC), we hereby inform you that: 39.2 The controller of your personal data is the Mayor of the City of Łódź, with its registered office in Łódź at ul. Piotrkowska 104, 90-926 Łódź, e-mail: lckm@uml.lodz.pl. 39.3 The Controller has appointed a Data Protection Officer and a Deputy Data Protection Officer, whom you can contact by e-mail at iod@uml.lodz.pl. You can contact the Data Protection Officer and his deputy on all matters concerning the processing of personal data by the City of Łódź Office and the exercise of rights related to data processing. 39.4 Providing personal data is a necessary condition for participation in a public procurement procedure. The general basis for data processing is Article 6 sec. 1 letter b, cie and art. 10 of the general regulation. 39.5 The detailed purposes of data processing are indicated in the following provisions. a) the Act of 11 September 2019 – Public Procurement Law; b) the Act of 23 April 1964 – Civil Code; c) the Act of 27 August 2009on public finances; d) the Act of 29 September 1994 on Accounting 39.6 Your data will be processed for the purpose of: a) conducting the public procurement procedure and selecting the contractor; b) concluding a contract; c) financial and accounting settlement; d) providing and updating in the Central Register of Contracts information on contracts concluded in written, documentary, electronic or other special form as a result of a resolved public procurement procedure. 39.7 Personal data may be made available to other entities authorized to receive them under applicable law, i.e. under Art. 18 and Art. 74 of the Public Procurement Law, to experts with specialist knowledge, if appointed, to the Minister of Finance as the body managing and maintaining the IT system of the Central Register of Contracts, and to any interested party due to the universal, public, and free access to data collected in the Central Register of Contracts via the website. Furthermore, data recipients within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services, persons and entities interested in the ongoing procedure, as well as entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the data of the selected contractor will be transferred to the relevant municipal organizational unit on whose behalf the procedure is conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from January 1st of the year following the year in which the case was closed, and then, in accordance with the provisions of the Act of July 14th, 1983, on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedural documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to apply. After this period, the data will be deleted from CRU.a) conducting the public procurement procedure and selecting the contractor; b) concluding the contract; c) financial and accounting settlement; d) making available and updating in the Central Register of Contracts information on contracts concluded in written, documentary, electronic or other special form as a result of a resolved public procurement procedure. 39.7 Personal data may be made available to other entities authorized to receive them under applicable law, i.e. under Art. 18 and Art. 74 of the Public Procurement Law, to experts with specialist knowledge, if appointed, to the Minister of Finance as the body managing and maintaining the IT system of the Central Register of Contracts, and to any interested party due to the universal, public, and free access to data collected in the Central Register of Contracts via the website. Furthermore, data recipients within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services, persons and entities interested in the ongoing procedure, as well as entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the data of the selected contractor will be transferred to the relevant municipal organizational unit on whose behalf the procedure is conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from January 1st of the year following the year in which the case was closed, and then, in accordance with the provisions of the Act of July 14th, 1983, on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedural documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to apply. After this period, the data will be deleted from CRU.a) conducting the public procurement procedure and selecting the contractor; b) concluding the contract; c) financial and accounting settlement; d) making available and updating in the Central Register of Contracts information on contracts concluded in written, documentary, electronic or other special form as a result of a resolved public procurement procedure. 39.7 Personal data may be made available to other entities authorized to receive them under applicable law, i.e. under Art. 18 and Art. 74 of the Public Procurement Law, to experts with specialist knowledge, if appointed, to the Minister of Finance as the body managing and maintaining the IT system of the Central Register of Contracts, and to any interested party due to the universal, public, and free access to data collected in the Central Register of Contracts via the website. Furthermore, data recipients within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services, persons and entities interested in the ongoing procedure, as well as entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the data of the selected contractor will be transferred to the relevant municipal organizational unit on whose behalf the procedure is conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from January 1st of the year following the year in which the case was closed, and then, in accordance with the provisions of the Act of July 14th, 1983, on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedural documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to apply. After this period, the data will be deleted from CRU.39.7 Personal data may be made available to other entities authorized to receive them under applicable law, i.e., under Articles 18 and 74 of the Public Procurement Law; to experts with specialized knowledge, if appointed; to the Minister of Finance as the body managing and maintaining the IT system of the Central Register of Contracts; and to any interested party due to the universal, public, and free access to data collected in the Central Register of Contracts via the website; and also to recipients of data within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services; persons and entities interested in the ongoing proceedings; and entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the selected contractor's data will be transferred to the relevant municipal organizational unit for which the procedure is being conducted in order to conclude and settle the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from the first of January of the year following the year in which the case was concluded, and then, in accordance with the provisions of the Act of 14 July 1983 on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedure documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller expires. After this period, the data will be deleted from CRU.39.7 Personal data may be made available to other entities authorized to receive them under applicable law, i.e., under Articles 18 and 74 of the Public Procurement Law; to experts with specialized knowledge, if appointed; to the Minister of Finance as the body managing and maintaining the IT system of the Central Register of Contracts; and to any interested party due to the universal, public, and free access to data collected in the Central Register of Contracts via the website; and also to recipients of data within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services; persons and entities interested in the ongoing proceedings; and entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the selected contractor's data will be transferred to the relevant municipal organizational unit for which the procedure is being conducted in order to conclude and settle the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from the first of January of the year following the year in which the case was concluded, and then, in accordance with the provisions of the Act of 14 July 1983 on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedure documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller expires. After this period, the data will be deleted from CRU.The Minister of Finance, as the authority managing and maintaining the Central Register of Contracts' IT system, and any interested party, due to the universal, public, and free access to data collected in the Central Register of Contracts via the website. Furthermore, data recipients within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services, individuals and entities interested in the ongoing proceedings, as well as entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the data of the selected contractor will be transferred to the relevant municipal organizational unit for which the proceedings are being conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from January 1st of the year following the year in which the case was closed, and then, in accordance with the provisions of the Act of July 14th, 1983, on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedural documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to apply. After this period, the data will be deleted from CRU.The Minister of Finance, as the authority managing and maintaining the Central Register of Contracts' IT system, and any interested party, due to the universal, public, and free access to data collected in the Central Register of Contracts via the website. Furthermore, data recipients within the meaning of personal data protection regulations, i.e., entities providing postal, courier, IT, banking, and insurance services, individuals and entities interested in the ongoing proceedings, as well as entities using the Public Information Bulletin, the Public Procurement Bulletin, and the Competitiveness Database. If the value of the contract is equal to or exceeds the EU thresholds, the data will be transferred to the Publications Office of the European Union. 39.8 Furthermore, if the City of Łódź Office acts as the entity performing the tasks of the central contracting authority, the data of the selected contractor will be transferred to the relevant municipal organizational unit for which the proceedings are being conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years, counted from January 1st of the year following the year in which the case was closed, and then, in accordance with the provisions of the Act of July 14th, 1983, on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of procedural documentation, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the archival category of the documentation, for a period consistent with the changed archival category of the documentation. In the case of contracts financed from European funds or funds other than those originating from the European Union budget based on separate provisions, this period is up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to apply. After this period, the data will be deleted from CRU.which the proceedings are conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years from the first of January of the year following the year in which the case was concluded, and then, in accordance with the provisions of the Act of 14 July 1983 on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of documentation of the proceedings, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the category of archival documentation, for a period consistent with the changed category of archival documentation. In the case of orders financed from European funds or funds other than those originating from the European Union budget based on separate provisions in this respect, up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to be in effect. After this period, the data will be deleted from CRU.which the proceedings are conducted for the purpose of concluding and settling the contract. 39.9 Personal data will not be transferred to third countries. 39.10 Personal data will be processed and stored for a period of 4 years from the first of January of the year following the year in which the case was concluded, and then, in accordance with the provisions of the Act of 14 July 1983 on national archival resources and archives, for a period of 5 years, in accordance with category B5, in the case of documentation of the proceedings, and 10 years in connection with the concluded contract, in accordance with archival category B10, and in the event of a change in the category of archival documentation, for a period consistent with the changed category of archival documentation. In the case of orders financed from European funds or funds other than those originating from the European Union budget based on separate provisions in this respect, up to 25 years. 39.11 Personal data will be stored at CRU for a period of 5 years, counted from the end of the year in which the contract concluded with the controller ceased to be in effect. After this period, the data will be deleted from CRU. with tender notice no. 672902-2026 published on 06 Oct 2026. The tender expired on 06 Oct 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in License management software package. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15266905.