RDW in Zamość: Pruning of tall trees

The Provincial Roads Authority in Lublin, Provincial Roads District in Zamość in Poland from Europe region has released this tender for 1. Pursuant to Article 91, Section 1 of the Public Procurement Law, the contract was divided into lots due to the fact that road sections with forest wall undercutting and single tree undercutting were identified, therefore the contract covers the performance of services divided into two Tasks. In this tender procedure, the contract was not divided into multiple lots due to organizational reasons and the specific nature of the works. Using more than one contractor for relatively short road sections would have involved the deployment of more equipment than required. Practically the same amount of equipment is required to perform the service in question, meaning that dividing the contract into multiple lots will increase the amount of equipment and personnel involved, increasing the cost of the service. Furthermore, it will worsen safety conditions for road users, resulting from additional disruptions during the works. 2. The Contracting Authority allows for the submission of partial bids for individual tasks, while maintaining the full scope of services. The contractor may submit a bid for the performance of one or two tasks specified in Section IV, Section 1 of the Public Procurement Law. 3. The subject matter of the contract has been described in the manner specified in Article 101, Section 1, Point 2 and Section 3 of the Public Procurement Law. The Ordering Party accepts solutions equivalent to those described provided that the Contractor proves in the offer, in particular using the evidence referred to in Art. 104-107, that the proposed solutions meet the requirements specified in the description of the subject of the contract to an equivalent degree. 4. It is possible to cancel the contract award procedure if funds are not allocated for financing the contract. Pursuant to Art. 257 of the Public Procurement Law, the Ordering Party may cancel the contract award procedure if the public funds that the Ordering Party intended to allocate to financing all or part of the contract have not been allocated, and the possibility of canceling the procedure on this basis was provided for in the notice. 5. The Ordering Party will take into account social aspects, because the execution of the contract requires the contractor or subcontractor to employ persons performing activities specified by the Ordering Party within the scope of the contract under an employment contract (operating equipment and devices). The execution of these activities involves performing work in the manner specified in Art. 22 §1 of the Act of 26 June 1974 - the Labor Code (Journal of Laws of 2025, item 277, as amended). 6. The Contractor will commence the services covered by the contract after the official takeover of the roadway. 7. The Contractor shall perform the work in compliance with all safety standards, and shall repair any damage to overhead and underground power and telecommunications networks at its own expense. The Contractor is also liable for any damage to private and public property, such as fences, buildings, etc. 8.The Contractor is obligated to conclude, at its own expense, a civil liability insurance contract for the duration of the above order, as referred to in § 8 of the contract template. 9. The unit price for the service should include all costs related to preparatory activities and the performance of the service itself in accordance with the Technical Specifications, the description of the subject of the order, and the technical specifications. 10. The Contractors remuneration will be determined as the product of the offered net unit price and the actual quantity of services performed. The Ordering Party will pay the Contractor remuneration for the actually performed quantities of services according to the unit prices specified in the contract. 11. Required order completion date: by December 18, 2026. 12. The Ordering Party will hand over the roadway to the Contractor within 3 days of the date the Contractor notifies the Contractor of its readiness to commence the service. 13. Delay in handing over the roadway for reasons attributable to the Contractor cannot be grounds for changing the order completion date. 14. Acceptance of the services performed by the Ordering Party will take place within 14 days from the date the Contractor notifies the Ordering Party of the removal of defects. 15. The Ordering Party may refuse to sign the acceptance protocol if defects are found in the service. 16. If defects are found, the supervisor will determine the scope of corrections. The Contractor is obligated to remove them within 7 days from the date of notifying the Contractor of the defects. 17. The Contractor will carry out corrections at its own expense and within the time specified by the supervisor or the person accepting the work, respectively. When reporting the work for re-acceptance, the Ordering Party may refuse to sign the acceptance protocol if defects are found in the service. 18. The Contractor will inform the Ordering Party in writing of the removal of any defects. 19. After receiving information about the removal of any defects, the Ordering Party will proceed with acceptance in accordance with paragraph 4. 20. The mutually signed acceptance protocol will constitute the basis for issuing a VAT invoice by the Contractor. 21. The Ordering Party reserves the right to inspect: a) the correct marking of the service being performed, in accordance with the traffic management plan for the work being performed, as well as the working equipment and personnel referred to in § 5 section 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 section 1 of the Public Procurement Law, will first examine and evaluate the offers (separately for each lot), and then will subjectively qualify the contractor whose offer was rated the highest, in terms of the absence of grounds for exclusion and compliance with the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39description of the subject of the order, technical specifications. 10. The Contractors remuneration will be determined as the product of the offered net unit price and the actual quantity of services performed. The Ordering Party will pay the Contractor remuneration for the actually performed quantities of services according to the unit prices specified in the agreement. 11. Required order completion date: by December 18, 2026. 12. The Ordering Party will hand over the roadway to the Contractor within 3 days of the date the Contractor notifies the Contractor of its readiness to commence the service. 13. Delay in handing over the roadway for reasons attributable to the Contractor cannot constitute grounds for changing the order completion date. 14. Acceptance of the services performed by the Ordering Party will take place within 14 days of the date the Contractor notifies the Contractor of completion of the work. 15. The Ordering Party may refuse to sign the acceptance protocol if defects are found in the service. 16. If defects are found, the supervisor will determine the scope of remedial work. The Contractor is obligated to remove them within 7 days from the date of notifying the Contractor of the defects. 17. The Contractor shall carry out correction work at its own expense and within the time limit set by the supervisor or the accepting party, as appropriate. When reporting the work for repeated acceptance, the Ordering Party may refuse to sign the acceptance protocol if any defects are found in the performance of the service. 18. The Contractor will inform the Ordering Party in writing about the removal of any defects found. 19. After receiving information about the removal of any defects found, the Ordering Party will proceed to acceptance in accordance with section 4. 20. The mutually signed acceptance protocol will constitute the basis for issuing a VAT invoice by the Contractor. 21. The Ordering Party reserves the right to inspect: a) the correctness of the marking of the service performed, in accordance with the traffic organization plan for the work performed, as well as the working equipment and persons referred to in § 5 section 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 section 1 of the Public Procurement Law, the Public Procurement Law will first examine and evaluate the offers (separately for each lot), and then evaluate the contractor whose offer received the highest score, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39description of the subject of the order, technical specifications. 10. The Contractors remuneration will be determined as the product of the offered net unit price and the actual quantity of services performed. The Ordering Party will pay the Contractor remuneration for the actually performed quantities of services according to the unit prices specified in the agreement. 11. Required order completion date: by December 18, 2026. 12. The Ordering Party will hand over the roadway to the Contractor within 3 days of the date the Contractor notifies the Contractor of its readiness to commence the service. 13. Delay in handing over the roadway for reasons attributable to the Contractor cannot constitute grounds for changing the order completion date. 14. Acceptance of the services performed by the Ordering Party will take place within 14 days of the date the Contractor notifies the Contractor of completion of the work. 15. The Ordering Party may refuse to sign the acceptance protocol if defects are found in the service. 16. If defects are found, the supervisor will determine the scope of remedial work. The Contractor is obligated to remove them within 7 days from the date of notifying the Contractor of the defects. 17. The Contractor shall carry out correction work at its own expense and within the time limit set by the supervisor or the accepting party, as appropriate. When reporting the work for repeated acceptance, the Ordering Party may refuse to sign the acceptance protocol if any defects are found in the performance of the service. 18. The Contractor will inform the Ordering Party in writing about the removal of any defects found. 19. After receiving information about the removal of any defects found, the Ordering Party will proceed to acceptance in accordance with section 4. 20. The mutually signed acceptance protocol will constitute the basis for issuing a VAT invoice by the Contractor. 21. The Ordering Party reserves the right to inspect: a) the correctness of the marking of the service performed, in accordance with the traffic organization plan for the work performed, as well as the working equipment and persons referred to in § 5 section 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 section 1 of the Public Procurement Law, the Public Procurement Law will first examine and evaluate the offers (separately for each lot), and then evaluate the contractor whose offer received the highest score, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39for reasons attributable to the Contractor, cannot constitute a basis for changing the order completion date. 14. Acceptance of the services performed by the Ordering Party shall take place within 14 days from the date of notification of completion of the work by the Contractor. 15. The Ordering Party may refuse to sign the acceptance protocol if defects are found in the performance of the service. 16. If defects are found, the supervisor will determine the scope of correction work. The Contractor is obligated to remove them within 7 days from the date of notifying the Contractor of the defects. 17. The Contractor shall carry out correction work at its own expense and within the time specified by the supervisor or the accepting party, as appropriate. When reporting the defects for re-acceptance, the Ordering Party may refuse to sign the acceptance protocol if defects are found in the performance of the service. 18. The Contractor will inform the Ordering Party in writing about the removal of any defects. 19. After receiving information about the removal of any defects, the Ordering Party will proceed with acceptance in accordance with paragraph 4. 20. The acceptance protocol signed by both parties will constitute the basis for issuing a VAT invoice by the Contractor. 21. The Ordering Party reserves the right to inspect: a) the correct marking of the service being performed, in accordance with the traffic management plan for the work being performed, as well as the working equipment and personnel referred to in § 5 section 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 section 1 of the Public Procurement Law, will first examine and evaluate the offers (separately for each lot), and then will subjectively qualify the contractor whose offer was rated the highest, in terms of the absence of grounds for exclusion and compliance with the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39for reasons attributable to the Contractor, cannot constitute a basis for changing the order completion date. 14. Acceptance of the services performed by the Ordering Party shall take place within 14 days from the date of notification of completion of the work by the Contractor. 15. The Ordering Party may refuse to sign the acceptance protocol if defects are found in the performance of the service. 16. If defects are found, the supervisor will determine the scope of correction work. The Contractor is obligated to remove them within 7 days from the date of notifying the Contractor of the defects. 17. The Contractor shall carry out correction work at its own expense and within the time specified by the supervisor or the accepting party, as appropriate. When reporting the defects for re-acceptance, the Ordering Party may refuse to sign the acceptance protocol if defects are found in the performance of the service. 18. The Contractor will inform the Ordering Party in writing about the removal of any defects. 19. After receiving information about the removal of any defects, the Ordering Party will proceed with acceptance in accordance with paragraph 4. 20. The acceptance protocol signed by both parties will constitute the basis for issuing a VAT invoice by the Contractor. 21. The Ordering Party reserves the right to inspect: a) the correct marking of the service being performed, in accordance with the traffic management plan for the work being performed, as well as the working equipment and personnel referred to in § 5 section 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 section 1 of the Public Procurement Law, will first examine and evaluate the offers (separately for each lot), and then will subjectively qualify the contractor whose offer was rated the highest, in terms of the absence of grounds for exclusion and compliance with the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39a) the correct marking of the service performed, in accordance with the traffic organization plan for the work being performed and for the working equipment and persons referred to in § 5 sec. 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 sec. 1 of the Public Procurement Law, will first examine and evaluate the offers (separately for each lot), and then subjectively qualify the contractor whose offer was rated the highest, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39a) the correct marking of the service performed, in accordance with the traffic organization plan for the work being performed and for the working equipment and persons referred to in § 5 sec. 6, b) the quality of the work performed. 22. The Ordering Party, in accordance with Art. 139 sec. 1 of the Public Procurement Law, will first examine and evaluate the offers (separately for each lot), and then subjectively qualify the contractor whose offer was rated the highest, in terms of the absence of grounds for exclusion and meeting the conditions for participation in the procedure. 23. The contractor is bound by its offer until January 20, 2027. 24. Persons authorized to communicate with contractors - Technical Section – Ewa Baran and Radosław Wilczek – tel. +48 84 638 66 39 with tender notice no. 696799-2026 published on 09 Oct 2026. The tender is due to expire on 23 Oct 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Tree-maintenance services. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15393753.