Successive delivery of food products to the School and Kindergarten Complex in Długołęka in 2027

The School and Kindergarten Complex in Długołęka in Poland from Europe region has released this tender for Description of the Subject of the Order 1) The subject of the order is the successive deliveries of food products, divided into 8 tasks, meeting the parameters specified in Appendix 1 to the agreement, i.e., the Delivery Control Card – Goods (Product) Acceptance Card. The contractor will deliver the products using its own transport adapted to the transport of food products (in accordance with HACCP) on working days during the hours indicated in the order. 2) The contractor may submit an offer for one, several, or all tasks. 3) The subject of the order has been divided into 8 tasks: 1. Task 1 – Delivery of fresh bread, bakery products, and cereal products 2. Task 2 – Delivery of cereal milling products 3. Task 3 – Delivery of dairy products, dairy products, and eggs 4. Task 4 – Delivery of meat and meat products 5. Task 5 – Delivery of fish and fish products 6. Task 6 – Delivery of vegetables and fruit (fresh first-class and processed) 7. Task 7 – Delivery of frozen foods 8. Task 8 – Delivery of spices and other food products. 4) Classification of supplies according to the Common Procurement Vocabulary: CPV: 15810000-9 fresh bread, bakery and pastry products; 15600000-4 grain mill products, starches and starch products; 15851100-9 uncooked pasta; 15500000-3 dairy products; 03142500-3 eggs; 15100000-9 animal products, meat and meat products; 15200000-0 fish and fish products; 03200000-3 cereals, potatoes, vegetables, fruit and nuts; 15331170-9 frozen vegetables; 15331100-8 fresh or frozen fruit; 15800000-6 miscellaneous food products; 15981000-8 mineral waters; 15870000-7 spices and seasonings. 5) Foodstuffs will be collected in the presence of representatives of the parties, based on a delivery inspection/acceptance of goods card, which will be the basis for issuing a VAT invoice. VAT invoices should be issued weekly (for each task). 6) The Contractor agrees to conduct ongoing inspections of the delivered foodstuffs, in accordance with the delivery inspection/acceptance of goods card (Appendix No. 1 to the agreement). 7) A detailed description of the subject matter of the order, specifying the type and quantity of the ordered products, is included in the price calculation (for each task), which, as subsequent appendices to the Technical Specifications, constitute an integral part thereof. 8) The quantities given in the price annexes are estimates and may change in the event of an increase or decrease in the number of children fed. The Contractor shall not be entitled to any claims against the Ordering Party in this respect. 9) Deliveries will be made in batches, in accordance with the Ordering Party's current needs. Requests will be submitted by telephone by an authorized employee no later than the day before the scheduled delivery date. Food products must be delivered using the supplier's own vehicle, meeting the requirements for food delivery.10) Food products covered by the delivery should meet sanitary and epidemiological requirements and the principles of the HACCP system in mass catering establishments. 11) Furthermore, all items must also meet the conditions contained in the Regulation of the Minister of Health of July 26, 2016, on groups of foodstuffs intended for sale to children and adolescents in educational system entities and the requirements that must be met by foodstuffs used in mass catering for children and adolescents in these entities (Journal of Laws of 2016, item 1154). 12) The Ordering Party reserves the right to refuse acceptance of the delivered goods if there are any irregularities in the quality or expiration date of a given product, or if it is transported in inappropriate conditions. 13) The offered food products must be approved for trading in Poland in accordance with the Act of August 25, 2006, on Food and Nutrition Safety (consolidated text: Journal of Laws of 2023, item 1448, as amended). 14) The Ordering Party shall not be liable for any damage caused by the Contractor during the performance of the subject matter of the contract. 15) If the Ordering Party has indicated trademarks, patents, origins, sources, or a specific process characterizing products or services provided by a specific Contractor in the description of the subject matter of the contract, it is permitted to offer solutions equivalent to those described, provided that they maintain the same minimum technical, quality, and functional parameters, etc. 16) A Contractor who refers to equivalent solutions is obliged to demonstrate that the solution it offers meets the requirements specified by the Ordering Party. In such a case, the Contractor shall attach to its offer a list of equivalent solutions along with its description or standards. 17) If the description of the subject matter of the contract contains references to standards, technical assessments, technical specifications, and technical reference systems referred to in Art. 101, paragraph 1, item 2) and paragraph 3 of the Public Procurement Law, the Ordering Party shall allow solutions equivalent to those described. Contract completion date (for each task): Deliveries will be made successively from January 4, 2027, to December 31, 2027, excluding the facility closure period (approximately 4 weeks), of which the Contractor will be notified two weeks in advance. In the event of an extended tender process, the contract will be implemented from the date of its conclusion until December 31, 2027.12) The Ordering Party reserves the right to refuse acceptance of delivered goods if any irregularities occur regarding the quality or shelf life of a given product, or if it is transported in inappropriate conditions. 13) Offered food products must be approved for sale in Poland in accordance with the Act of 25 August 2006 on Food and Nutrition Safety (consolidated text: Journal of Laws of 2023, item 1448, as amended). 14) The Ordering Party is not liable for damage caused by the Contractor during the performance of the subject of the order. 15) If the Ordering Party has indicated trademarks, patents, origins, sources, or a specific process that characterizes products or services provided by a specific Contractor in the description of the subject of the order, it is permissible to offer solutions equivalent to those described, provided they maintain the same minimum technical, quality, and functional parameters, etc. 16) A Contractor who refers to equivalent solutions is obligated to demonstrate that the solution they offer meets the requirements specified by the Ordering Party. In such a case, the Contractor shall attach to the offer a list of equivalent solutions along with its description or standards. 17) If the description of the subject matter of the contract includes references to standards, technical assessments, technical specifications, and technical reference systems referred to in Art. 101, section 1, item 2) and section 3 of the Public Procurement Law, the Ordering Party accepts solutions equivalent to those described. Contract completion date (for each task): Deliveries will be made successively from January 4, 2027, to December 31, 2027, excluding the facility closure period (approx. 4 weeks), of which the Contractor will be notified two weeks in advance. In the event of an extended tender process, the contract will be performed from the date of its conclusion until December 31, 2027.12) The Ordering Party reserves the right to refuse acceptance of delivered goods if any irregularities occur regarding the quality or shelf life of a given product, or if it is transported in inappropriate conditions. 13) Offered food products must be approved for sale in Poland in accordance with the Act of 25 August 2006 on Food and Nutrition Safety (consolidated text: Journal of Laws of 2023, item 1448, as amended). 14) The Ordering Party is not liable for damage caused by the Contractor during the performance of the subject of the order. 15) If the Ordering Party has indicated trademarks, patents, origins, sources, or a specific process that characterizes products or services provided by a specific Contractor in the description of the subject of the order, it is permissible to offer solutions equivalent to those described, provided they maintain the same minimum technical, quality, and functional parameters, etc. 16) A Contractor who refers to equivalent solutions is obligated to demonstrate that the solution they offer meets the requirements specified by the Ordering Party. In such a case, the Contractor shall attach to the offer a list of equivalent solutions along with its description or standards. 17) If the description of the subject matter of the contract includes references to standards, technical assessments, technical specifications, and technical reference systems referred to in Art. 101, section 1, item 2) and section 3 of the Public Procurement Law, the Ordering Party accepts solutions equivalent to those described. Contract completion date (for each task): Deliveries will be made successively from January 4, 2027, to December 31, 2027, excluding the facility closure period (approx. 4 weeks), of which the Contractor will be notified two weeks in advance. In the event of an extended tender process, the contract will be performed from the date of its conclusion until December 31, 2027.that the solution offered meets the requirements specified by the Ordering Party. In such a case, the Contractor shall attach to the offer a list of equivalent solutions along with its description or standards. 17) If the description of the subject of the contract contains references to standards, technical assessments, technical specifications, and technical reference systems referred to in Art. 101, paragraph 1, item 2) and paragraph 3 of the Public Procurement Law, the Ordering Party accepts solutions equivalent to those described. Contract completion date (for each task): Deliveries will be made successively from January 4, 2027, to December 31, 2027, excluding the facility closure period (approx. 4 weeks), of which the Contractor will be notified two weeks in advance. In the event of an extended tender process, the contract will be implemented from the date of its conclusion until December 31, 2027.that the solution offered meets the requirements specified by the Ordering Party. In such a case, the Contractor shall attach to the offer a list of equivalent solutions along with its description or standards. 17) If the description of the subject of the contract contains references to standards, technical assessments, technical specifications, and technical reference systems referred to in Art. 101, paragraph 1, item 2) and paragraph 3 of the Public Procurement Law, the Ordering Party accepts solutions equivalent to those described. Contract completion date (for each task): Deliveries will be made successively from January 4, 2027, to December 31, 2027, excluding the facility closure period (approx. 4 weeks), of which the Contractor will be notified two weeks in advance. In the event of an extended tender process, the contract will be implemented from the date of its conclusion until December 31, 2027. with tender notice no. 685107-2026 published on 08 Oct 2026. The tender is due to expire on 02 Nov 2026. This tender is sourced from TED Europa and is eligible for suppliers interested in Miscellaneous food products. Interested bidders can obtain further information including complete bid documents or ways to participate by registering on Tender Impulse and referencing via Tender Impulse ID 15306301.